Agenda and draft minutes

Surrey Police and Crime Panel - Tuesday, 30 June 2020 10.30 am

Venue: REMOTE

Contact: Amelia Christopher 

Note: Live webcast: https://surreycc.public-i.tv/core/portal/webcasts 

Media

Items
No. Item

18/20

ELECTION OF CHAIRMAN

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    The Panel is asked to elect a Chairman for year 2020/21.

    Additional documents:

    Minutes:

    Councillor David Reeve was proposed by Councillor Fiona White and seconded by Councillor John Robini.

     

    RESOLVED:

     

    The Panel agreed the appointment of Councillor David Reeve as Police and Crime Panel Chairman for the Council year 2020/2021.

     

    The new Chairman welcomed Surrey’s Police and Crime Commissioner, the Chief Executive of the Office of the Police and Crime Commissioner (OPCC) and the Chief Finance Officer at the OPCC Kelvin Menon, who were in attendance.

     

    He welcomed the new member to the Panel Councillor Bob Milton representing Tandridge District Council, who replaced Councillor Ken Harwood who sadly passed away in March. The Panel offered its deepest condolences to his family and thanks for his service to the Panel over the last eight years.

     

    The Panel held a one-minute silence in tribute of Councillor Ken Harwood.

     

    The Chairman expressed thanks to Mr Bryan Cross, a former Independent Member to the Panel, who provided invaluable knowledge and served eight years on the Panel.

     

    He noted the two vacancies for the Independent Members, which were to be appointed once recruitment was resumed after the Panel meeting.

     

19/20

ELECTION OF VICE-CHAIRMAN

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    The Panel is asked to elect a Vice-Chairman for year 2020/21.

     

    Additional documents:

    Minutes:

    Councillor Hazel Watson was proposed by Councillor Will Forster and seconded by Councillor Christine Elmer.

     

    RESOLVED:

     

    The Panel agreed the appointment of Councillor Hazel Watson as Police and Crime Panel Vice-Chairman for the Council year 2020/2021.

     

                The Vice-Chairman thanked the Panel and looked forward to her role.

     

20/20

APOLOGIES FOR ABSENCE

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    The Chairman to report apologies for absence.

    Additional documents:

    Minutes:

    No apologies had been received.

21/20

MINUTES OF THE PREVIOUS MEETING pdf icon PDF 208 KB

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    To approve the minutes of the meeting held on 7 February 2020 as a correct record.

    Additional documents:

    Minutes:

    The minutes of the meeting held on 7 February 2020 were agreed as a true record of that meeting.

     

22/20

DECLARATIONS OF INTEREST

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    All Members present are required to declare, at this point in the meeting or as soon as possible thereafter

    (i)            Any disclosable pecuniary interests and / or

    (ii)           Other interests arising under the Code of Conduct in respect of any item(s) of business being considered at this meeting

    NOTES:

    ·         Members are reminded that they must not participate in any item where they have a disclosable pecuniary interest

    ·         As well as an interest of the Member, this includes any interest, of which the Member is aware, that relates to the Member’s spouse or civil partner (or any person with whom the Member is living as a spouse or civil partner)

    ·         Members with a significant personal interest may participate in the discussion and vote on that matter unless that interest could be reasonably regarded as prejudicial.

     

    Additional documents:

    Minutes:

    There were none.

23/20

PUBLIC QUESTIONS

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    To receive any public questions.

     

    Note:

    Written questions from the public can be submitted no later than seven days prior to the published date of the annual or any ordinary public meeting, for which a written response will be circulated to Panel Members and the questioner.

    Additional documents:

    Minutes:

    No public questions had been received.

     

24/20

POLICE AND CRIME COMMISSIONER FOR SURREY ANNUAL REPORT 2019-20 pdf icon PDF 46 KB

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    The Police Reform and Social Responsibility Act (2011) places a duty on Police and Crime Commissioners to produce an Annual Report. The report should cover the exercise of the PCC’s functions in the financial year and the progress made in meeting the Police and Crime Plan. The report should be presented to the Police and Crime Panel for comment and recommendations, and then a published version with pictures will be produced.

     

     

    Additional documents:

    Minutes:

    The PCC stated that he was sorry to hear of the passing of the previous Chairman Councillor Ken Harwood who he noted was an active and diligent local councillor as well as a personal friend and he would be greatly missed.

     

    Witnesses:

     

    David Munro - Surrey Police and Crime Commissioner

     

    Key points raised in the discussion:

     

    1.    The PCC explained that the provision of an Annual Report was a statutory duty under the Police Reform and Social Responsibility Act (2011).

    2.    The version presented to the Panel was a draft and the PCC welcomed members’ comments and recommendations before publication.

    3.    A Panel member noted that over the last summer there were a number of itinerant travelling groups around the county and again this year, the PCC was asked to provide an update on the law surrounding Unauthorised Encampments (UEs) and transit sites.

    -       In response, the PCC explained that in March he had urged the government to change the law to make setting up an unauthorised encampment a criminal offence, he noted that government was to produce draft legislation on the matter in the autumn following consultation earlier in the year. The PCC added that he thought the law was not adequate and aggravated trespassing should be made a criminal offence which would act as a strong deterrent; at the moment occupying land and trespassing were considered a civil offence outside the police’s remit unless a crime was committed. The PCC agreed that transit sites were needed in the county. The police would then be allowed to employ a new section of the Criminal Justice and Public Order Act 1994 to tell those in UEs occupying land to move to a designated transit site. Once Sussex established a number of transit sites, the number of UEs dropped substantially.

    4.    In response to the Vice-Chairman’s comment on whether there would be a Volunteer Police Cadet (VPC) unit in Mole Valley, the PCC noted that the aim was to have a unit in every borough in the county.

    5.    A Panel member asked if the PCC was satisfied with the ratings of the Key Performance Measures (KPMs) in 2018/2019 and 2019/2020, as for example the ‘Positive Outcome Rate for crimes against vulnerable people (sexual offences, domestic abuse, child abuse, hate crime)’ decreased by 3.5% from the previous year and the ‘Average time taken to answer 101 call’ increased by nine seconds.

    -       In response the PCC noted that the majority of KPMs were good pointing out that the ‘% of public from survey believing that the police deal with anti-social behaviour and crimes that matter in their area’ had only decreased by 0.3%. The Positive Outcome Rate KPM specifically relating to crime against vulnerable people was an exception and a concern to the PCC, he had asked the Chief Constable to focus on the issue. The PCC noted that the average wait before a 101 call was answered was upward of twenty minutes in some cases before  ...  view the full minutes text for item 24/20

25/20

SURREY POLICE GROUP UNAUDITED FINANCIAL REPORT FOR 2019/20 pdf icon PDF 245 KB

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    The purpose of this report is to inform the Police & Crime Panel of the Surrey Police Group (i.e. OPCC and Chief Constable combined) unaudited financial position as at the year-end 31st March 2020. The report compares the Group financial results with the budgets approved by the Chief Finance Officer in January 2019 for the financial year 2019/20.

     

    Additional documents:

    Minutes:

    Witnesses:

     

    David Munro - Surrey Police and Crime Commissioner

    Kelvin Menon - Chief Finance Officer (OPCC)

     

    Key points raised in the discussion:

     

    1.    The PCC highlighted the good financial position of the Surrey Police Group.

    2.    The Chief Finance Officer introduced the report covering 2019/20, which was unaudited as the audit process was currently being undertaken. He explained that the total revenue underspend for the year was approximately £2.2 million which had been put into reserves to deal with some of the Covid-19 costs. He noted that the target had been met for new police numbers during the year and the savings target of £2.7 million had also been met.

    3.    A Panel member queried the approximately £3.5 million variance for Police Staff Pay for the year, asking if the underspend was a result of it being more difficult than thought to employ the new police officers. It was also asked what roles the 156 vacant Police Staff positions covered and if they were filled through agency staff or over-time.

    -      In response, the Chief Finance Officer commented that police staff were not uniformed officers and that they were on budget for police officers. The force was carrying a high vacancy margin for police staff and a lot of joint support work was done in partnership with Sussex Police, as well as the use of over-time and agency staff. The PCC confirmed that it was a policy of the force to hold a vacancy rate, which meant that when a staff member left, they would not automatically be replaced resulting in a significant financial saving. He had asked Surrey Police to ensure that essential staff vacancies were filled quickly so as not to affect the force’s operational capacity. 

    4.    A Panel member highlighted the approximately £180,000 overspend on Police Officer Pay despite the shortfall of officers by 47. In response, the Chief Finance Officer noted that when the budget was set the grading of the posts was not right as it was based on fewer higher graded paid officers. The PCC added that the overspend was also due to the hiring of retired police officers to fill in the gaps - now filled - as there was a lag between the money being available and the recruiting process for new officers.

    5.    A Panel member queried what the approximately £4.4 million sources of funding from Capital Receipts was from, asking if it was composed of the sale of police stations. The Chief Finance Officer replied that it would likely be from the sale of assets such as police stations and he would provide a detailed response in due course.

     

    RESOLVED:

     

    The Panel noted the report.

     

    Actions/further information to be provided:

     

    R15/20 - The Chief Finance Officer would provide a response in due course on the composition of the approximately £4.4 million sources of funding from Capital Receipts.

     

26/20

OFFICE OF THE POLICE AND CRIME COMMISSIONER 2019/20 END OF YEAR FINANCIAL REPORT pdf icon PDF 116 KB

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    The purpose of this report is to inform the Police & Crime Panel of the OPCC’s year-end financial out-turn for the 2019/20 financial year. The report compares the net expenditure incurred against the OPCC financial budget approved by the Chief Finance Officer in January 2019.

     

    Additional documents:

    Minutes:

    Witnesses:

     

    Kelvin Menon - Chief Finance Officer (OPCC)

     

    Key points raised in the discussion:

     

    1.    The Chief Finance Officer highlighted the OPCC’s approximately £20,000 underspend for 2019/20 which was subject to audit. He added that during the year the larger underspends were spent on providing additional support to Community Safety and Victim Services.

     

    RESOLVED:

     

    The Panel noted the financial performance of the Office of the Police & Crime Commissioner for Surrey for the 2019/20 financial year.

     

    Actions/further information to be provided:

     

    None.

     

     

27/20

POLICE AND CRIME PLAN 2020-21 pdf icon PDF 58 KB

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    The PCC published a refreshed Police and Crime Plan in May 2018 for the period 2018 to 2020. This built on the previous plan issued in 2016. The Panel are required to provide comments to the PCC on any new plan or changes to an existing Police and Crime Plan. Under statute, the plan was due to continue until a new plan was issued by the Police and Crime Commissioner after the May 2020 elections. However, with the election being postponed until May 2021, the Government passed legislation for current Police and Crime Plans to remain valid until after the May 2021 PCC elections.

     

     

    Additional documents:

    Minutes:

    Witnesses:

     

    David Munro - Surrey Police and Crime Commissioner

     

    Key points raised in the discussion

     

    1.    The PCC explained that when the government introduced legislation to postpone the PCC elections to 2021, the Police and Crime Plan was granted a one-year extension without amendment. He noted that in reviewing the 2018-2020 Plan in May 2020, the PCC agreed to maintain the existing six overarching priorities, but also agreed three areas of particular focus for the Chief Constable: More Police Officers and Frontline Staff achieved through a large recruitment drive, Better Crime Prevention with more youth engagement and neighbourhood officers and lastly, More Crimes Solved.

    2.    A Panel member queried whether the eleven additional Youth Intervention Officers were warranted police officers or police staff. In response the PCC noted that he believed they were warranted police officers, but he would provide a firm answer after the meeting. He commented that there was more of an overlap between warranted police officers and Police Community Support Officers (PCSOs) regarding local crimes than the public thought.

    3.    Responding to a Panel member query on the effect on the progress of the Plan until 2021 from a potential second Covid-19 peak and if there were any contingencies if resources were diminished; the PCC replied that he was confident that Surrey Police would be able to manage their operations during a second peak as they did successfully during the first peak. Recruitment plans and training were carrying on largely funded by the increased Council Tax and Government Grant of £20,000 - with no indication that the Grant would be diverted to other areas.

     

    RESOLVED:

     

    The Panel provided comments on the PCC’s extension of the current Police and Crime Plan.

     

    Actions/further information to be provided:

     

    R16/20 - The PCC will provide a response on whether the eleven additional Youth Intervention Officers were warranted police officers or police staff.

     

28/20

POLICE AND CRIME PLAN 2018-2020 - PROGRESS pdf icon PDF 164 KB

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    The PCC published a refreshed Police and Crime Plan in May 2018 for the period 2018 to 2020. This built on the previous plan issued in 2016 and focuses on six objectives. The Plan is available on the website of the Office of the Police and Crime Commissioner (OPCC) or in paper copy on request. This report provides an update on how the Plan has been met to date. The current plan has been extended to May 2021, see separate report.

     

    Additional documents:

    Minutes:

    Witnesses:

     

    David Munro - Surrey Police and Crime Commissioner

     

    Key points raised in the discussion

     

    1.    The Vice-Chairman queried the 6.3% unplanned leaver rate for police officers and the plans to improve police officer retention. In response the PCC noted that retention was a worry and explained that it was traditionally difficult to recruit into Surrey Police due to its proximity to London. As a result, it was important to make Surrey Police a go to force that people want to join and stay in, the leadership of successive Chief Constables had ensured good morale in the force. The PCC noted that the salaries were good but the real issue was that Surrey had a high cost of living and the PCC had asked the force to look at a new long-term strategy for police housing, which would be provided to the Panel in due course.

    2.    The Chairman queried the Police and Crime Plan Performance Measures between 2016-2020 highlighting the decreasing ‘% of force budget spent on front-line policing’ and commented that it was hoped that next year’s figures would increase slightly due to the Government Grant and increased precept funding - which was not the case in the last year. In response, the PCC noted that it was not a good measure as it measured money which was determined by pay grades rather than officers on the front-line. The Chairman requested that an extra column be added on the number of police officers on the front-line following the increased recruitment. The PCC responded that he would look into that.

    RESOLVED:

     

    That the Police and Crime Panel notes the progress made against the Police and

    Crime Plan 2018-2020.

     

    Actions/further information to be provided:

     

    1.    R17/20 - The new long-term strategy for police housing will be provided to the Panel in due course.

    2.    R18/20 - The PCC will look into adding an extra column regarding the % of force budget spent on front-line policing’ KPM to show the number of police officers on the front-line following the increased recruitment funded through the Government Grant and increased precept from Council Tax.

     

29/20

BUILDING THE FUTURE UPDATE pdf icon PDF 88 KB

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    The purpose of this report is to update the Panel on key aspects of delivery for the strategic change programme ‘Building the Future’ (BTF). The BTF Programme sets a strategic vision for the future of Surrey Police’s estate.

    Additional documents:

    Minutes:

    Witnesses:

     

    David Munro - Surrey Police and Crime Commissioner

     

    Key points raised in the discussion

     

    1.    The PCC noted that the project was on schedule. He had recently attended a presentation by several architectural firms and selected partners to design the new headquarters in Leatherhead and as the process was in a standstill period, the chosen firm would be announced in due course.

    2.    The PCC commented that he had asked for a regular financial review of the whole project, noting that the new building would be significantly cheaper to maintain than the current headquarters in Mount Browne and that they were taking the opportunity to concentrate more functions in the new building.

    3.    He added that there were discussions with the planning department at Mole Valley District Council regarding the application for planning permission for the new Leatherhead headquarters.

    4.    A Panel member highlighted the changing working practices such as remote and more flexible working which had accelerated as a result of Covid-19 and whether that had impacted on the design of the new headquarters. In response, the PCC noted that the force had embraced the move towards more remote and flexible working ahead of Covid-19 when the project was first launched four years ago. The total floor space of the new headquarters would be less than Mount Browne and the aim of the project was to ensure that residents of the county were served to the best standard.

    5.    In response to a Panel member’s query, the PCC clarified point 2.3 ‘Vacant possession of the site has been achieved’ which meant that complete ownership of the site had been achieved and the main building on the Leatherhead site would remain occupied by the current tenants in order to generate revenue until the start of the building work; some ancillary buildings had been demolished.

    6.    Responding to a Panel member’s request to receive a briefing note on the disposal strategy for Mount Browne, the PCC commented that he was happy to provide it in due course. The PCC commented that there was large interest from residents about what would happen to the Mount Browne site of which two thirds was green belt land, noting that Guildford Borough Council’s Local Plan included a proposal for one-hundred executive style houses. He noted that he had a statutory duty to get the best value for money from public assets.

     

    RESOLVED:

     

    The Panel noted the report.

     

    Actions/further information to be provided:

     

    1.    R19/20 - The chosen architectural firm to lead on the design and building of the new Leatherhead headquarters will be announced in due course.

    2.    R20/20 - The Panel will receive a briefing note on the disposal strategy for Mount Browne, once there was more detail on the strategy.

     

30/20

VICTIM AND WITNESS CARE UNIT UPDATE pdf icon PDF 143 KB

31/20

TACKLING RURAL CRIME STRATEGY UPDATE pdf icon PDF 50 KB

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    The Panel received a report on the rural crime strategy in September 2019 and requested an update for this meeting. The attached report presents the panel with an update on the progress against the force rural crime strategy.

     

    Additional documents:

    Minutes:

    Witnesses:

     

    David Munro - Surrey Police and Crime Commissioner

    Alison Bolton - Chief Executive of the Office of the Police and Crime Commissioner (OPCC)

    Key points raised in the discussion:

     

    1.    In response to a Panel member’s query on the specific measures in place to address the high rural crime rate in Tandridge, the PCC noted that he was happy to have a separate meeting with the member - and any other Panel member with a concern - to provide more detail and he would also be discussing the matter with the Borough Commander. In the last four years of his appointment, the PCC commented that Tandridge had a large-scale problem with poaching which Surrey Police were addressing.

    2.    A Panel member commented that there had been many tackling rural crime strategies throughout the years which were short-lived and he asked the PCC whether he was confident of the long-term nature and effectiveness of the current strategy - noting the success in the past of Farmwatch scheme and basing sergeants in high crime locations across the county. The PCC responded that the previous strategies were invaluable as they built on the work of their predecessors and the current strategy would follow suit.

    3.    The Vice-Chairman welcomed the strategy and asked what progress had been made towards reinvigorating the Country Watch crime prevention initiative launched over a year ago; and what steps had been taken to ensure the provision of sufficient off-road bikes and vehicles as well as trained officers to tackle rural crime and antisocial behaviour in rural areas. The PCC responded that he would provide an update in due course on both matters.

    4.    The Chief Executive (OPCC) added that Surrey Police were reviewing the future use of Country Watch within the advisory group as well as looking at whether the existing engagement measures in rural areas were sufficient to aid the community-led Rural Crime team. The matter, including a time-scale for when the update would be provided, was to be followed up at the next Performance Meeting.

    RESOLVED:

     

    The Panel noted the report.

     

    Actions/further information to be provided:

     

    1.    R21/20 - Panel members are invited to meet with the PCC to discuss the specific measures in place to address the high rural crime rate in Tandridge and well as in other areas of concern in the county.

    2.    R22/20 - An update on the Country Watch crime prevention initiative would be provided to the Panel with an indication of the time-scale for when it will be received, after discussing the initiative at the next Performance Meeting.

    3.    R23/20 - An update will be provided on what steps have been taken to ensure the provision of sufficient off-road bikes and vehicles as well as trained officers to tackle rural crime and antisocial behaviour in rural areas.

     

32/20

FEEDBACK ON MANAGEMENT MEETINGS BETWEEN THE POLICE AND CRIME COMMISSIONER AND CHIEF CONSTABLE pdf icon PDF 105 KB

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    This report provides an update on the meetings that have been held and what has been discussed in order to demonstrate that arrangements for good governance and scrutiny are in place.

    Additional documents:

    Minutes:

    Witnesses:

     

    David Munro - Surrey Police and Crime Commissioner

     

    Key points raised in the discussion:

     

    1.    The PCC highlighted that the next Performance Meeting would be held virtually and would take place later in the week, the papers had been published publicly as usual and the meeting would be webcast.

     

    RESOLVED:

     

    The Panel noted the report.

     

    Actions/further information to be provided:

     

    None.

     

33/20

COMMISSIONER'S QUESTION TIME pdf icon PDF 67 KB

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    For the Panel to raise any issues or queries concerning crime and policing in Surrey with the Commissioner.

    Additional documents:

    Minutes:

    Witnesses:

     

    David Munro - Surrey Police and Crime Commissioner

     

    Key points raised in the discussion:

     

    1.    Councillor Bob Milton - Question submitted in advance:

    We are seeing a perfect storm fuelled by the easing of lockdown restrictions after months of frustration, a growing sense of social and economic injustice, continued tensions over Brexit that could well flare up again later this year and a spotlight on racial discrimination under the Black Lives Matter banner, including a high risk of action by right-wing groups. Therefore:

     

    a.    Is the PCC satisfied that Surrey Police are prepared to deal with this 'perfect storm' and what specific action is the PCC taking to support the Chief Constable during a period of likely unprecedented demand on policing? 

    b.    What action is the PCC taking to ensure that diversity issues and the risk of racial discrimination within Surrey Police are being fully addressed?

    In response the PCC explained that he did not believe there was a ‘perfect storm’ as he was satisfied that the force was in a good position to react to the continuing tensions as a result of Brexit, the current protests and the easing of lockdown restrictions. He noted that the force was continuing to monitor the tensions around Brexit which could flare up after the UK’s formal transition out of the European Union. He noted there had been several demonstrations in support of the Black Lives Matter movement, in which the public had a right to demonstrate. He commented that Surrey Police were well-trained and had handled the protests well - including Extinction Rebellion (XR) protests too - as the majority of people were compliant with the two-metre social distancing rule.

    The PCC commented that Surrey Police were seeing some short-term pressures due to an unprecedented volume of people and minimal social-distancing at beauty spots and recreational areas such as Frensham Great Pond, Box Hill and Windsor Great Park. In those areas Surrey Police were operating under a firm but cooperative policy, issuing Fixed Penalty Notices (FPNs) where necessary. He commented that he had asked Surrey Police to have contingency plans for the re-opening of pubs and some other venues on 4 July, noting that police chief officers stated that easing restrictions on a Saturday was a concern.

    The PCC stated that he was supporting the Chief Constable by commending him and Surrey Police for their continued hard work during the current climate, whilst continuing to hold him to account regarding operational matters.

    The PCC emphasised that diversity issues and addressing racial discrimination were very important. Out of the nine protected characteristics within the Equality Act 2010, Surrey Police were not as diverse in terms of race and were taking the opportunity to recruit more from Black, Asian, and minority ethnic (BAME) demographics through Operation Uplift - additional 20,000 police officers across the UK pledged by the government and social media campaigns. The PCC noted that although the force had never been so diverse, it continued to encourage and diversify  ...  view the full minutes text for item 33/20

34/20

COMPLAINTS RECEIVED SINCE THE LAST MEETING pdf icon PDF 53 KB

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    To note complaints against the Police and Crime Commissioner and the Deputy Police and Crime Commissioner received since the last meeting of the Police and Crime Panel.

    Additional documents:

    Minutes:

    Witnesses:

     

    Amelia Christopher - Committee Manager, Surrey County Council (SCC)

     

    Key points raised in the discussion:

     

    1.    The Committee Manager noted that no complaints had been received since the last Panel meeting.

    2.    The Committee Manager explained that the Complaints Sub-Committee last met on 18 February to consider a complaint received before the last Panel meeting. She summarised that the Sub-Committee was satisfied that the PCC and the OPCC had followed the correct complaints procedure regarding the complainant, recommending that the PCC explained to the complainant his ability to hold the Chief Constable to account on strategic matters only.

     

    RESOLVED:

     

    The Panel noted the content of the report and that the Complaints Sub-Committee had received no complaints since the last Panel meeting.

     

    Actions/further information to be provided:

     

    None.

     

35/20

RECOMMENDATIONS TRACKER AND FORWARD WORK PROGRAMME pdf icon PDF 43 KB

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    To review the Recommendations Tracker and Forward Work Programme.

    Additional documents:

    Minutes:

    Witnesses:

     

    Amelia Christopher - Committee Manager (SCC)

    David Munro - Surrey Police and Crime Commissioner

     

    Key points raised in the discussion:

     

    1.    The Committee Manager commented that the majority of the actions on the tracker had been completed, thanking the OPCC for their detailed responses – to which the Chairman and PCC added their thanks.

    2.    She noted that two of the outstanding actions were scheduled to be completed for the September Panel and the remaining two actions were to be kept as ‘ongoing’ as they were update items.

    3.    The Committee Manager asked if the PCC could update the Panel in Part 2 on R7/20 concerning the EQUIP project. In response, the PCC noted that there was little new information on EQUIP and it would be provided in due course.

    4.    The Committee Manager highlighted the annex to the tracker which provided detailed responses to actions R5/20 regarding cost comparisons between OPCCs; and R6/20 regarding the breakdown of costs relating to the Camera Partnership.

    RESOLVED:

     

    The Panel noted the Actions & Recommendations Tracker and the Forward Work Programme.

     

    Actions/further information to be provided:

     

    Regarding the current action R7/20, an update on EQUIP would be provided in due course.

     

36/20

RE-ESTABLISHMENT OF THE COMPLAINTS SUB-COMMITTEE 2020/21 pdf icon PDF 71 KB

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    The Panel is asked to reconstitute the Complaints Sub-Committee for 2020/21.

    Additional documents:

    Minutes:

    Witnesses:

     

    Amelia Christopher - Committee Manager (SCC)

     

    Key points raised in the discussion:

     

    1.    The Chairman explained the role of the Complaints Sub-Committee noting that members were required to attend meetings at short notice and their frequency varied.

    2.    Councillor Elmer volunteered herself as a member, filling the vacancy outlined in the report.

    3.    In response to Councillor Hawkins’ query if she could be a member on the Sub-Committee as the six places had been filled, the Committee Manager welcomed an additional member on the Sub-Committee.

     

    RESOLVED:

     

    The Police and Crime Panel:

     

    1.    Agreed the terms of reference for the Complaints Sub-Committee.

    2.    Appointed the following members to the Complaints Sub-Committee for the 2020/21 Council year:

    ·         Panel Chairman - Councillor David Reeve

    ·         Panel Vice-Chairman - Councillor Hazel Watson

    ·         Councillor John Robini

    ·         Councillor John Furey

    ·         Independent Member (Once appointed)

    ·         Councillor Christine Elmer

    ·         Councillor Josephine Hawkins

    3. Agreed the Police and Crime Panel Complaints Protocol.

     

    Actions/further information to be provided:

     

    R25/20 - The Sub-Committee membership will be updated on the Forward Work Programme 2020/21.

     

37/20

RE-ESTABLISHMENT OF THE FINANCE SUB-GROUP 2020/21 pdf icon PDF 83 KB

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    The Panel is asked to reconstitute the Finance Sub-Group for 2020/21.

    Additional documents:

    Minutes:

    Witnesses:

     

    Amelia Christopher - Committee Manager (SCC)

     

    Key points raised in the discussion:

     

    1.    The Chairman explained the role of the Finance Sub-Group and the Committee Manager added that unlike the Complaints Sub-Committee, the Sub-Group was currently scheduled to meet once a year to discuss the proposed precept.

    2.    Councillor Povey volunteered himself as a member, filling the vacancy outlined in the report.

    3.    Councillor White volunteered herself as a member, filling the vacancy outlined in the report.

     

    RESOLVED:

     

    The Police and Crime Panel:

     

    1.    Agreed the terms of reference for the Finance Sub-Group.

    2.    Appointed the following members to the Finance Sub-Group for the 2020/21 Council year:

    ·         Panel Chairman - Councillor David Reeve

    ·         Panel Vice-Chairman - Councillor Hazel Watson

    ·         Councillor John Furey

    ·         Independent Member (Once appointed)

    ·         Councillor Andrew Povey

    ·         Councillor Fiona White

     

    Actions/further information to be provided:

     

    R25/20 - The Sub-Group membership will be updated on the Forward Work Programme 2020/21.

     

38/20

DATE OF NEXT MEETING

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    The next public meeting of the Police and Crime Panel will be held on

    15 September 2020.

    Additional documents:

    Minutes:

    The next public meeting of the Police and Crime Panel will be held on 15 September 2020, this will most likely be via Microsoft Teams due to Covid-19.