Agenda, decisions and minutes

Woking Joint Committee
Wednesday, 2 December 2015 6.00 pm

Venue: Woking Borough Council Civic Offices, Gloucester Square, Woking GU21 6YL

Contact: Sarah Goodman, Community Partnership and Committee Officer 

Webcast: View the webcast

Items
No. Item

Notes from Open Public Question pdf icon PDF 7 KB

Additional documents:

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APOLOGIES FOR ABSENCE

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MINUTES OF PREVIOUS MEETING pdf icon PDF 169 KB

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DECLARATIONS OF INTEREST

    To receive any declarations of disclosable pecuniary and other interests from Members in respect of any item to be considered at the meeting.

     

    NOTES:

    ·         Members are bound by the Code of Conduct of the authority which appointed them to the Woking Joint Committee.

    ·         In line with the Relevant Authorities (Disclosable Pecuniary Interests) Regulations 2012, declarations may relate to the interest of the member, or the member’s spouse or civil partner, or a person with whom the member is living as husband or wife, or a person with whom the member is living with as if they were civil partners and the member is aware they have the interest.

    ·         SCC Members need only disclose interests not currently listed on the Register of Disclosable Pecuniary Interests. WBC Members need to disclose all disclosable pecuniary interests and non-pecuniary interests, whether or not they have previously been recorded in the Register of Members’ Interests.

    ·         SCC Members must notify SCC’s Monitoring Officer of any interests disclosed at the meeting so they may be added to the Register. WBC Members must notify WBC’s Monitoring Officer of any interests disclosed at the meeting which are not already recorded in the Register of Members’ Interests.

    ·         Members are reminded that they must not participate in any item where they have a disclosable pecuniary interest.

    Additional documents:

    Minutes:

    There were no declarations of interest.

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PETITIONS

    To receive any petitions in accordance with Standing Order 14.1.  Notice should be given in writing or by email to the Community Partnership and Committee Officer at least 14 days before the meeting.  Alternatively, the petition can be submitted on-line through Surrey County Council or Woking Borough Council’s e-petitions website as long as the minimum number of signatures (30) has been reached 14 days before the meeting.

     

    No petitions have been received.

    Additional documents:

    Minutes:

    No petitions were received.

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WRITTEN PUBLIC QUESTIONS pdf icon PDF 114 KB

    To answer any questions from residents or businesses within the Woking Borough area in accordance with Standing Order 14.2. Notice should be given in writing or email to the Community Partnership and Committee Officer by 12 noon four working days before the meeting (12 noon on Thursday 26 November 2015).

    Additional documents:

    Minutes:

    Two public questions were received and tabled.  A copy of the questions and answers are annexed to these minutes.  The supplementary questions and responses are set out below:

     

    Question 1:

    Mr Blackburn did not think that the answer addressed his question – he asked how the message could be got out that people should not cycle on the pavement unless it was dedicated as shared use.

     

    In response it was noted that the signage for the town centre was due to go up in the New Year. Once this is in place, officers will look to see what education is required. On the wider issue of cycling on pavements, Highways Officers will speak to road safety colleagues who run campaigns to see if they can do any more around this issue.

     

    Cllr Kingsbury suggested the local MP could be lobbied to try and make it a requirement that all bikes have working bells on them.

     

    Question 2:

    Mr Bennett was disappointed with the response as he sees the issue caused by people parking in this area at school drop off time before the parking restrictions are enforceable.

     

    As set out in the response, it was agreed that the area would be monitored.  Officers would work with the school, councillors and residents to review the location and report back by the March Joint Committee meeting.

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WRITTEN MEMBER QUESTIONS pdf icon PDF 35 KB

    To receive any written questions from members under Standing Order 13.  The deadline for member questions is 12 noon four working days before the meeting (12 noon on Thursday 26 November 2015).

    Additional documents:

    Minutes:

    Five member questions were received and tabled and are annexed to these minutes.  The supplementary questions and responses are set out below:

     

    Question 1:

    Mr Forster asked for a future update on ETHOS following the pilot to see if it would be suitable for Woking.

     

    Question 2:

    It was agreed that a report on HGVs in Woking would be added to the forward plan for December 2016.

     

    Question 3:

    Further to a request as to whether bus priority measures could be installed in Woking, it was agreed that a response would be provided outside the meeting.

     

    Question 4:

    It was agreed that Cllr Smith would meet with Andrew Milne for a further discussion outside the meeting.

     

    Question 5:

    Members looked forward to receiving an update report next year.

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HIGHWAYS UPDATE (EXECUTIVE FUNCTION) pdf icon PDF 213 KB

    [Andrew Milne]

    (Approximate starting time – 6.45pm)

     

    To receive an update on Highways schemes in the Borough and to agree the programme for 2016/17

     

     

    Additional documents:

    Decision:

    Woking Joint Committee agreed to:

     

    (i)         Note the progress with ITS highways and developer funded schemes, and revenue funded works for the 2015/16 financial year

    (ii)        Agree the proposed capital works programme for 2016/17 in the revised tabled report

    (iii)       Note progress with budget expenditure

    (iv)       Agree that any available parking surplus funding is set aside to support the capital works programme

    (v)        Note that a further Highways Update will be brought to the next meeting of this Committee.

     

    REASONS

     

    The above recommendations were made to enable progression of all highway related schemes and works. A revised report was tabled which updated the one in the agenda pack.  This  revised report set out an amended list of schemes for approval.

    Minutes:

    Andrew Milne introduced the revised tabled report which set out an update on highway schemes within the borough and asked for the committees agreement to the capital programme for 2016/17. The revised report contained an updated table of schemes for approval. It was noted that the capital budget for next year had not been set, but the proposals before members set out a flexible use of funds with a mixture of infrastructure and capital maintenance with at least one crossing scheme and if approved would enable a full spend of the budget.

     

    RESOLVED

     

    Woking Joint Committee agreed to:

     

    (i)         Note the progress with ITS highways and developer funded schemes, and revenue funded works for the 2015/16 financial year

    (ii)        Agree the proposed capital works programme for 2016/17 in the revised tabled report

    (iii)       Note progress with budget expenditure

    (iv)       Agree that any available parking surplus funding is set aside to support the capital works programme

    (v)        Note that a further Highways Update will be brought to the next meeting of this Committee.

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2015 WOKING PARKING REVIEW (EXECUTIVE FUNCTION) pdf icon PDF 227 KB

    [David Curl]

    (Approximate starting time – 7.10pm)

     

    To agree the 2015 Woking parking review.

     

     

    Additional documents:

    Decision:

    Woking Joint Committee agreed that:

     

    (i)         the proposed amendments to on-street parking restrictions in Woking as described in this report and shown in detail on drawings in annex A area agreed with the following amendments:

    a.    the changes to the restrictions as shown in tabled amendment for Knaphill and Goldsworth West - drawings 20105 (B) and 20021 (E)

    b.    The deletion of the proposed no waiting restrictions along Waldens Park Road on drawing 20016

    c.    The extension of the double yellow lines past the garages at the end of Silversmith Way with the removal of a small section outside number 68 Silversmith Way as shown on drawing 20089

     

    (ii)        the Joint Committee allocates funding as detailed in paragraph 5.1 of this report to proceed with the introduction of the parking amendments.

     

    (iii)       the intention of the county council to make an order under the relevant parts of the Road Traffic Regulation Act 1984 to impose the waiting and on street parking restrictions in Woking as shown on the drawings in annex A as amended and the tabled drawings 20105 and 20021 is advertised and that if no objections are maintained, the orders are made.

     

    (iv)       if there are unresolved objections, they will be dealt with in accordance with the County Council’s scheme of delegation by the Parking Strategy and Implementation Team Manager, in consultation with the Chairman/Vice Chairman of this committee and the appropriate county councillor.

     

    REASONS:

     

    The waiting restrictions were agreed as detailed in Annex A as amended.  They will make a positive impact towards:-

     

               Road safety

               Access for emergency vehicles

               Access for refuse vehicles

               Easing traffic congestion

               Better regulated parking

               Better enforcement

     

    The amendments were made at the request of the Committee to meet the needs of residents.

    Minutes:

    David Curl introduced the 2015 Parking Review and asked members to note the tabled amendments as set out in drawings 20105 and 20021 which removed some restrictions from the previous proposals and proposed an amendment for restrictions in a parking bay on Oaktree Road in Knaphill and Goldsworth West.

     

    Public comments:

    ·         It was noted that proposals set out on drawing 20089 should read Julian Close not Julian Way.

    ·         In response to a question on Chobham Road, it was noted that the tabled amendment was put forward with less restrictions so as not to displace as many cars on the surrounding roads.

    ·         A question was raised as to whether people who work in Woking are discriminated against as they get charged the same amount to park as commuters.  In response officers noted that every employer has a responsibility to do what is best for its workforce.

    ·         Residents on Walden Park Road have objected to the proposal and residents are requesting a CPZ instead.

     

    Member comments:

    ·         In response to residents comments on Walden Park Road, Mr Kemp has liaised with officers and agreed to remove the proposal for Walden Park Road from this review and to look to put a CPZ in the area.  This would be taken forward in the New Year.

    ·         Mr Kemp requested that the restrictions in Silversmith Way are extended past the garages.

    ·         During the last review restrictions were agreed for Queens Road but the lower end of the road still does not have double yellow lines.  Officers were aware and were following this up.

    ·         In response to a member question it was explained that requests for disabled bays tend to be advisory.  If these are abused then an order will be made.

     

    Officers explained that the proposals were scheduled to be advertised for 28 days in February, and subject to any objections would be implemented in the summer. The next review will come before committee in March 2017, with the review being prepared at the end of 2016.

     

    Members thanked officers for their work on this review.

     

    RESOLVED

     

    Woking Joint Committee agreed that:

     

    (i)         the proposed amendments to on-street parking restrictions in Woking as described in this report and shown in detail on drawings in annex A area agreed with the following amendments:

    a.    the changes to the restrictions as shown in tabled amendment for Knaphill and Goldsworth West - drawings 20105 (B) and 20021 (E)

    b.    The deletion of the proposed no waiting restrictions along Waldens Park Road on drawing 20016

    c.    The extension of the double yellow lines past the garages at the end of Silversmith Way with the removal of a small section outside number 68 Silversmith Way as shown on drawing 20089

     

    (ii)        the Joint Committee allocates funding as detailed in paragraph 5.1 of this report to proceed with the introduction of the parking amendments.

     

    (iii)       the intention of the county council to make an order under the relevant parts of the Road Traffic Regulation Act 1984 to impose the waiting and on  ...  view the full minutes text for item 56/15

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ON STREET PARKING ENFORCEMENT UPDATE (SERVICE MONITORING AND ISSUES OF LOCAL CONCERN) pdf icon PDF 150 KB

    [Geoff McManus/Gavin Manger]

    (Approximate starting time – 7.40pm)

     

    To provide an update on on street parking management and enforcement within Woking Borough

    Additional documents:

    Decision:

    The Woking Joint Committee agreed to:

     

    (i)         Note the contents of the report.

     

    REASONS:

     

    Waiting and parking restrictions that are suitably/adequately enforced will help to:

     

               Improve road safety

               Increase access for emergency vehicles

               improve access to shops, facilities and businesses

               Increase access for refuse vehicles and service vehicles

               Ease traffic congestion

               Better regulate parking

     

    The Joint Committee contribute towards these objectives in partnership with the Parking Services Team.

    Minutes:

    Geoff McManus introduced the report which set out the annual report for on street parking management and enforcement within the borough. It was noted that the surplus from the on street parking budget available to committee was £108,893.

     

    RESOLVED

     

    The Woking Joint Committee agreed to:

     

    (i)         Note the contents of the report.

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ARMED FORCES COMMUNITY AND CORPORATE COVENANT IN WOKING (SERVICE MONITORING AND ISSUES OF LOCAL CONCERN) pdf icon PDF 639 KB

    [Cllr John Kingsbury/Zafar Iqbal]

    (Approximate starting time – 7.55pm)

     

    To provide an update of activities undertaken to implement actions under the Armed Forces Community and Corporate Covenant in Woking

     

     

    Additional documents:

    Decision:

    Woking Joint Committee noted the report.

     

    REASONS:

     

    This report was for information

    Minutes:

    Cllr Kingsbury introduced the report which set out an update of activities undertaken to implement the Armed Forces Covenant in Woking.

     

    Capt McGarvey-Miles and WO1 Hendry from 27 Regt RLC explained that part of their role under civil engagement was to work with the boroughs of Woking, Waverley and Guildford. As part of this work they have engaged with schools, attended the opening of the Peace Garden at the Muslim Burial Ground, been part of remembrance parades etc. They have a role of co-ordinating the other units within the geographical areas of Woking, Guildford and Waverley (ATC Pirbright and 3PWRR) and their engagement with the authorities. Going forward there would be a focus on youth, employer and community engagement.

     

    Canon Bruinvels explained the countywide role in taking forward the Covenant locally.  Woking is an exemplar authority being led by Cllr Kingsbury. He highlighted the work to develop a job profile for Armed Forces Champions which has had national interest, the amount of Armed Forces Covenant grants brought into the county and the work being progressed with the Career Transition Partnership to advertise Surrey jobs to the Military. The county wide board has a key role to facilitate, signpost and enable.

     

    Cllr Kingsbury led members through a presentation outlining the specific work in Woking.  This included changes in the Council’s policy for employment, Reservists and housing; gave examples of partnership events including First World War commemorations, a Victoria Cross Commemoration Service and the SERFCA Leadership Challenge; taking forward the Corporate Covenant with local businesses; supporting Service Charities; and successful funding projects including Beech Grove Play area and the Peace Garden at the Muslim Burial Ground, which was officially opened by HRH The Earl of Wessex KG GCVO on 12 November 2015.

     

    Member comments:

    ·         Members discussed whether they should look to give the Freedom of the Borough to a local Unit. This was proposed by Mr Kemp and seconded by Cllr Chrystie.  It was agreed that it should be considered by the Freedom of the Borough Panel. Canon Bruinvels offered to assist.

    ·         Members would like to see the Corporate Covenant signed by local businesses in Woking by 31 March 2016.

    ·         The issue of Service Children and education was discussed.  It was agreed that a meeting would be held between Mrs Kemeny and Canon Bruinvels to consider:

    o   The implications on schools funding of children not being on school role by October and whether anything can be done to stop the schools being at a disadvantage

    o   How to address the issue of children being given a school near a unit address, and then having to reapply if the Service Family Accommodation is not close to the unit address or their allocated school

    o   Whether Service children could be moved up the admissions criteria.

     

    RESOLVED

     

    Woking Joint Committee noted the report.

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BUCKINGHAMSHIRE AND SURREY TRADING STANDARDS WORK IN WOKING 2014/15 (SERVICE MONITORING AND ISSUES OF LOCAL CONCERN) pdf icon PDF 209 KB

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FORWARD PROGRAMME (FOR INFORMATION) pdf icon PDF 107 KB

    [Sarah Goodman/Sue Barham]

    (Approximate starting time – 8.45pm)

     

    To set out the forward programme for the Joint Committee

     

    Additional documents:

    Decision:

    Woking Joint Committee:

     

    (i)                            Noted and commented on the forward programme contained in this report with the addition of the following items:

    ·         Consider issue of HGVs in rural Woking – Dec 2016

    ·         Report looking at dealing with cars for sale/trading on Highways and how it can be addressed

    ·         Provision of information to public in a visual manner to show relevant highways information/schemes completed

     

    REASONS:

     

    Having a list of items members would wish to have reported will enable a forward programme to be drawn up and for relevant officers to be invited to present to the committee.

     

    Minutes:

    Woking Joint Committee:

     

    (i)                            Noted and commented on the forward programme contained in the report with the addition of the following items:

    ·         Consider issue of HGVs in rural Woking – Dec 2016

    ·         Report looking at dealing with cars for sale/trading on Highways and how it can be addressed

    ·         Provision of information to public in a visual manner to show relevant highways information/schemes completed

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DECISION TRACKER (FOR INFORMATION) pdf icon PDF 131 KB