Agenda, decisions and minutes

Woking Joint Committee
Wednesday, 22 March 2017 6.00 pm

Venue: Woking Borough Council Civic Offices, Gloucester Square, Woking GU21 6YL

Contact: Sarah Goodman, Community Partnership and Committee Officer 

Webcast: View the webcast

Items
No. Item

Notes from Open Public Questions pdf icon PDF 4 KB

Additional documents:

1/17

APOLOGIES FOR ABSENCE

2/17

MINUTES OF PREVIOUS MEETING pdf icon PDF 138 KB

3/17

DECLARATIONS OF INTEREST

    All Members present are required to declare, at this point in the meeting or as soon as possible thereafter:

          i.        Any disclosable pecuniary interests and / or

         ii.        Other interests arising under the Code of Conduct in respect of any item(s) of business being considered at this meeting

     

    NOTES:

     

    ·         Members are bound by the Code of Conduct of the authority which appointed them to the Woking Joint Committee.

    ·         Members are reminded that they must not participate in any item where they have a disclosable pecuniary interest

    ·         As well as an interest of the Member, this includes any interest, of which the Member is aware, that relates to the Member’s spouse or civil partner (or any person with whom the Member is living as a spouse or civil partner)

    ·         Members with a significant personal interest may participate in the discussion and vote on that matter unless that interest could be reasonably regarded as prejudicial.

    ·         SCC Members must notify SCC’s Monitoring Officer of any interests disclosed at the meeting which are not already recorded in the Register of Members’ Interests. WBC Members must notify WBC’s Monitoring Officer of any interests disclosed at the meeting which are not already recorded in the Register of Members’ Interests.

    Additional documents:

    Minutes:

    There were no declarations of interest.

4/17

PETITIONS

    To receive any petitions in accordance with Standing Order 14.1.  Notice should be given in writing or by email to the Community Partnership and Committee Officer at least 14 days before the meeting.  Alternatively, the petition can be submitted on-line through Surrey County Council or Woking Borough Council’s e-petitions website as long as the minimum number of signatures (30) has been reached 14 days before the meeting.

     

    No petitions have been received

    Additional documents:

    Minutes:

    No petitions had been received.

5/17

WRITTEN PUBLIC QUESTIONS pdf icon PDF 100 KB

    To answer any questions from residents or businesses within the Woking Borough area in accordance with Standing Order 14.2. Notice should be given in writing or email to the Community Partnership and Committee Officer by 12 noon four working days before the meeting.

    Additional documents:

    Minutes:

    Three public questions were received and tabled. A copy of the questions and answers are annexed to these minutes. The supplementary questions and responses are set out below:

     

    Question 2:

    On behalf of Mr Brighton, Mr Doran asked what the outcome of the survey on parking options in Waldens Park Road was.  Mr Kemp explained that there had been three surveys, one carried out by himself and Cllr Hunwicks, one carried out by Mr Brighton and one by the Parking Team. The Parking Strategy and Implementation Manager explained that the Parking Team had carried out a consultation in January 2017 which set out three options.  Residents preferred option is as set out in the committee report.

     

    Question 3:

    Mr Doran asked whether it would be illegal to drop off or pick up on the north side of the station.

     

    Officers explained that drop off and pick up will only be permitted in designated bays. The intention is to stop vehicles causing a threat to peoples wellbeing and enforcement will prevent obstruction.  The closest safest drop off point will be Brewery Road.  The only exception will be the parking bays for blue badge holders.  Other facilities will be available on the south side of the station.

6/17

WRITTEN MEMBER QUESTIONS pdf icon PDF 210 KB

    To receive any written questions from members under Standing Order 13.  The deadline for member questions is 12 noon four working days before the meeting.

    Additional documents:

    Minutes:

    Three member questions were received and tabled.  A copy of the questions and answers are annexed to these minutes.  The supplementary questions and responses are set out below:

     

    Question 1:

    Mr Forster asked to add a discussion on a cycle strategy to the forward programme.

     

    Question 2:

    If 31 potholes have been repaired in Bonsey Lane, is it more cost efficient to carry out a full repair?

     

    Officers explained that there was a limit to how much road surface could be repaired under Horizon at one time, and these locations were prioritised according to location.

7/17

A322 UPDATE (SERVICE MONITORING AND ISSUES OF LOCAL CONCERN)

    (Ray Morgan, Chief Executive, Woking Borough Council)

    [Approximate starting time – 7.25pm]

     

    Plans for the purpose of a public consultation will be presented at the meeting.

    Additional documents:

    Decision:

    The Committee discussed and received plans which would form the basis of a public consultation on options for the A322 Brookwood Crossroads.

    Minutes:

    [Mr Carasco arrived]

     

    The Chief Executive of Woking Borough Council introduced plans for addressing congestion around the A322 Brookwood Crossroads which were proposed to form the basis of a pubic consultation exercise and invited comments from members of the public and members of the committee:

     

    Public comments:

    ·         The Council was thanked for the proposed plans and a request was made for a public meeting to be held in Knaphill as part of the consultation.  It was noted that the intention was to hold a consultation at The Vyne.

    ·         Need to ensure the impact of development at Bisley, West End and beyond are taken into account when considering the proposals.

     

    Member comments:

    ·         Members welcomed the report and were happy with plans to go ahead with a public consultation with the exception of proposals for Cemetery Pales.  It was noted that this would be carried out in June after the elections, and reported back to the Joint Committee later in the year.

    ·         Need to ensure a safe crossing for people using The Vyne.

    ·         Plans should discourage rat runs and encourage walking to school.

    ·         A full cost appraisal has not yet been carried out, but it is envisaged that CIL would be utilised for funding the project and therefore significant County Council funding would not expected.

     

    RESLOVED

     

    The Committee discussed and received plans which would form the basis of a public consultation on options for the A322 Brookwood Crossroads.

8/17

HIGHWAYS UPDATE (EXECUTIVE FUNCTION) pdf icon PDF 197 KB

    (Andrew Milne, Area Highways Manager – NW)

    [Approximate starting time: 6.45pm]

     

    To update the committee on highway schemes within the borough

    Additional documents:

    Decision:

    Woking Joint Committee:

     

    (i)    Noted the progress with ITS highways and developer funded schemes and revenue funded works for the 2016/17 financial year.

    (ii)   Noted the budgetary position in light of Surrey’s current financial constraints.

    (iii)  Noted that a further Highways Update will be brought to the next meeting of this Committee.

     

    REASONS:

    The recommendations were made to enable progression of all highway related schemes and works.

    Minutes:

    The Area Highways Manager introduced the report which updated the committee on highways schemes within the borough. The final funding position for 2017/18 financial year was not yet confirmed, but it was expected that there would be a reduction in funding which would impact on the scope of the works. The agreed highways schemes in the report were listed in priority order as agreed by the Joint Committee, so officers would approach the work in that order, unless the Joint Committee advised differently.

     

    Member comments:

    During discussion the following areas were discussed:

    ·         It is preferable to take a holistic approach to address congestion in an area, such as the proposals for the A322, but it was noted that at the current time it was not possible to look at other areas in this way due to the limitation of resources.

    ·         Clarification was sought as Manor Road was listed twice – officers would clarify outside the meeting.

    ·         An update on signage for Oyster Lane would be provided outside the meeting.

     

     

    RESOLVED

     

    Woking Joint Committee:

     

    (i)    Noted the progress with ITS highways and developer funded schemes and revenue funded works for the 2016/17 financial year.

    (ii)   Noted the budgetary position in light of Surrey’s current financial constraints.

    (iii)  Noted that a further Highways Update will be brought to the next meeting of this Committee.

9/17

PROPOSED AMENDMENTS TO TRAFFIC REGULATION ORDERS FOR THE WOKING TRANSPORT INFRASTRUCTURE PACKAGE (EXECUTIVE FUNCTION) pdf icon PDF 201 KB

    (Louisa Calam – Project Manager Town Centre Development, Faouzi Saffar - Town Centre Engineer)

    [Approximate starting time – 7.05pm)

     

    To inform committee about the various Traffic Regulation Orders which need to be amended/revoked/made to facilitate the delivery of Woking Integrated Transport Package

    Additional documents:

    Decision:

    Woking Joint Committee agreed to note (each has been labelled as SCC delegated authority or WBC delegated authority):

     

    1)    A Permanent Traffic Regulation Order will be pursued for the creation of a 20mph zone within the town centre, to include revoking of the existing speed limit. High Street and The Broadway fall under WBC (a) delegated authority, and the remaining town centre roads fall under WBC (b) delegated authority. It is necessary to extend the 20mph zone to the adjoining roads within the town centre area to provide a comprehensive 20mph zone for vehicles to enter and to avoid confusion with changes to speed limits. This will improve safety of the whole area and assist in the delivery of the public realm improvements for the town centre (amended VD15278-SK-048-E and VD15278-SK-048-F).

    2)    An Experimental Traffic Regulation Order will be implemented along High Street from its junction with The Broadway to its new junction with Victoria Way for a one way direction route westbound for use by “buses”, “cycles” and “authorised vehicles” with a time period shown (7am – 9pm) with Contra-flow pedal cycles (amended VD15278-SK-025 Rev N). In due course, consideration will then be made as to whether or not to make a permanent Order under Section 1 of the Road Traffic Regulation Act 1984 in like terms to those contained in the current Experimental Traffic Order (WBC(a) delegated authority).

    3)    The use of the new enforcement camera device which is proposed to be installed at the junction of The Broadway with High Street to enforce the restricted access TRO mentioned above.

    4)    An Experimental Traffic Regulation Order will be implemented along The Broadway, between its junction with Duke Street and High Street for one way movement of all vehicles westbound, and a contraflow cycle lane eastbound (amended VD15278-SK-027 Rev G). In due course, consideration will then be made as to whether or not to make a permanent Order under Section 1 of the Road Traffic Regulation Act 1984 in like terms to those contained in the current Experimental Traffic Order (WBC(a) delegated authority).

    5)    A Permanent Traffic Regulation Order will be pursued for High Street from its junction with The Broadway to its new junction with Victoria Way in close proximity to Victoria Arch for revoking existing parking bays, taxi bays, disabled badge parking bay and a bus stop and implementing loading bay and disabled badge parking bay (amended VD15278-SK-025 Rev N) (WBC(a) delegated authority).

    6)    A Permanent Traffic Regulation Order will be pursued for The Broadway from its junction of Duke Street to High Street for revoking existing parking bays, and implementing taxi bays, loading bays, disabled badge parking bay (amended VD15278-SK-027 Rev G) (WBC(a) delegated authority).

    7)    A Permanent Traffic Regulation Order will be pursued for a restricted parking zone along The Broadway from its junction with Duke Street extending along High Street to its junction with Victoria Way (plan VD15278-SK-053) (WBC(a) delegated authority), to include  ...  view the full decision text for item 9/17

    Minutes:

    The Project Manager for Town Centre Development introduced the report which set out the changes to a number of Traffic Regulation Orders which are required to enable the delivery of the Woking Integrated Transport Package in Woking Town Centre.

     

    An amendment was tabled which contained a number of updated plans which were not available when the report was published, as well as further clarification on some of the schemes included in the report.

     

    Member comments:

    1. In response to concerns about access to Lloyds car park and deliveries to the retail unit it was noted the Borough would work with Woking Shopping security to manage access for authorised users 24/7.
    2. The barrier at the junction with the High Street will be moved slightly to prevent the High Street from becoming blocked.
    3. It is proposed to provide a disabled parking bay outside the Marjory Richardson Centre.
    4. The committee questioned whether an additional drop off was required on the north side of the station, and asked for the drop off area at Brewery Road to be monitored.
    5. The pedestrian crossing by the Bedser Bridge is currently showing that it will go straight across rather than be staggered and concerns were raised about the impact on traffic flows along Victoria Way. It was explained that the crossing was still under review and designs were being worked up which would provide a balance between pedestrian and traffic flow.
    6. Members highlighted concerns around potential conflicts between taxis and cyclists on Broadway and asked officers to relook at this.
    7. Concerns were raised about the bus lane and the effect that this would have on traffic turning left off Victoria Way into Chobham Road as well as traffic going straight on. It was noted that the bus lane had been modelled and would be acceptable.  The Planning Committee has requested that this could be put in temporarily and if it caused added congestion then it could be removed.
    8. Members requested a bedding in period for residents to get used to the changes in the Town Centre before any enforcement action is taken.

     

    RESOLVED

     

    Woking Joint Committee agreed to note (each has been labelled as SCC delegated authority or WBC delegated authority):

     

    1)    A Permanent Traffic Regulation Order will be pursued for the creation of a 20mph zone within the town centre, to include revoking of the existing speed limit. High Street and The Broadway fall under WBC (a) delegated authority, and the remaining town centre roads fall under WBC (b) delegated authority. It is necessary to extend the 20mph zone to the adjoining roads within the town centre area to provide a comprehensive 20mph zone for vehicles to enter and to avoid confusion with changes to speed limits. This will improve safety of the whole area and assist in the delivery of the public realm improvements for the town centre (amended VD15278-SK-048-E and VD15278-SK-048-F).

    2)    An Experimental Traffic Regulation Order will be implemented along High Street from its junction with The Broadway to its new junction with Victoria  ...  view the full minutes text for item 9/17

10/17

2017 WOKING PARKING REVIEW (EXECUTIVE FUNCTION) pdf icon PDF 140 KB

    (David Curl, Parking Strategy and Implementation Manager)

    [Approximate starting time – 7.45pm)

     

    To agree the 2017 Woking Parking Review

    Additional documents:

    Decision:

    Woking Joint Committee agreed:

     

    (i)            the proposed amendments to on-street parking restrictions in Woking as described in this report as amended and shown in detail on drawings in annex A and tabled drawings 20015F and 20060B are agreed.

     

    (ii)           the joint committee allocates funding as detailed in paragraph 5.1 of this report to proceed with the introduction of the parking amendments.

     

    (iii)          the intention of the county council to make an order under the relevant parts of the Road Traffic Regulation Act 1984 to impose the waiting and on street parking restrictions in Woking as shown on the drawings in annex A and tabled drawings 20015F and 20060B is advertised and that if no objections are maintained, the orders are made.

     

    (iv)          if there are unresolved objections, they will be dealt with in accordance with the county council’s scheme of delegation by the parking strategy and implementation team manager, in consultation with the chairman/vice chairman of this committee and the appropriate county councillor.

     

     

    REASONS:

    The waiting restrictions will make a positive impact towards:-

     

    ·         Road safety

    ·         Access for emergency vehicles

    ·         Access for refuse vehicles

    ·         Easing traffic congestion

    ·         Better regulated parking

    ·         Better enforcement

     

    The amendment was made to the report regarding proposals for Chertsey Road and Goldsworth Road which stated that the Car Club bays would be suitable for electric vehicle charging points when funding becomes available.

     

    Two additional recommendations for Meadway Drive and Kettlewell Hill were tabled on an exceptional basis to address road safety outside Horsell Junior school, and the second as a result of a planning application agreed at the last meeting of the Planning Committee.

    Minutes:

    The Parking Strategy and Implementation Manager introduced the report which set out the 2017 Woking Parking Review.  An amendment was tabled which clarified proposals for Chertsey Road and Goldsworth Road explaining that the Car Club bays would be suitable for electric vehicle charging points when funding becomes available. There were also two additional recommendations for Meadway Drive and Kettlewell Hill which were included on an exceptional basis to address road safety outside Horsell Junior school, and the second as a result of a planning application agreed at the last meeting of the Planning Committee.

     

    If agreed, the proposals would be advertised in May, with the aim to implement the schemes in October subject to resolving any objections.

     

    Public comments:

    Residential parking is a big issue which needs to be addressed through the planning process.  In response it was noted that the Woking Borough Council would shortly be looking at parking standards for residential properties.

     

    Member comments:

    ·         It was confirmed that the Marist School would be consulted on the proposals for Sheerwater Road.

    ·         Rectory Lane will be looked at in the next parking review.

     

    RESOLVED

     

    Woking Joint Committee agreed:

     

    (i)            the proposed amendments to on-street parking restrictions in Woking as described in this report as amended and shown in detail on drawings in annex A and tabled drawings 20015F and 20060B are agreed.

     

    (ii)           the joint committee allocates funding as detailed in paragraph 5.1 of this report to proceed with the introduction of the parking amendments.

     

    (iii)          the intention of the county council to make an order under the relevant parts of the Road Traffic Regulation Act 1984 to impose the waiting and on street parking restrictions in Woking as shown on the drawings in annex A and tabled drawings 20015F and 20060B is advertised and that if no objections are maintained, the orders are made.

     

    (iv)          if there are unresolved objections, they will be dealt with in accordance with the county council’s scheme of delegation by the parking strategy and implementation team manager, in consultation with the chairman/vice chairman of this committee and the appropriate county councillor.

11/17

WOKING TOWN CENTRE MANAGEMENT ANNUAL REPORT (EXECUTIVE FUNCTION) pdf icon PDF 1 MB

    (Geoff McManus, Assistant Director)

    [Approximate starting time – 8.05pm)

     

    To note and comment on the annual Town Centre Management report

    Additional documents:

    Decision:

    Woking Joint Committee noted the report

    Minutes:

    The Assistant Director (Woking Borough Council) introduced the report which updated the committee on works implemented within Woking Town Centre under the Woking Town Centre Management Agreement.  Members of the committee welcomed the report and made the following comments:

     

    ·         The quality of the signage in the Town Centre was noted to be of superb quality and members asked officers to explore the possibility of the Borough Council taking on additional responsibilities in this area and asked to discuss it further at a future informal meeting.

    ·         It was confirmed that the Borough Council manage utility works within the Town Centre area.

     

    RESOLVED

     

    Woking Joint Committee noted the report.

12/17

ARMED FORCES COVENANT ANNUAL REPORT (SERVICE MONITORING AND ISSUES OF LOCAL CONCERN) pdf icon PDF 140 KB

    (Zafar Iqbal, Senior Policy Officer and Peter Bruinvels, Surrey Civilian Military Liaison Advisor)

    [Approximate starting time - 8.25pm]

     

    To note and comment on the annual report on the Armed Forces Covenant

    Additional documents:

    Decision:

    Woking Joint Committee noted the report

    Minutes:

    The Senior Policy Officer (WBC) and the Surrey Civilian Military Liaison Advisor introduced the report which set out the activity taken by Woking Borough Council and Surrey County Council to implement the Armed Forces Covenant over the past 12 months.

     

    The forthcoming Freedom Parade for ATC (Pirbright) on 23 April 2017 was highlighted to the committee as a very exciting event for Woking and the Army and was very much welcomed by members of the committee.

     

    Members discussed some of the actions taken locally under the Covenant with schools, housing, Cadets and Reservists and well as receiving an update on how the Peace Garden is being used. They welcomed all the great work in this area, congratulated the Council’s on their recent Employer Recognition Awards and noted their appreciation of the amount of work that officers put in to take the Covenant forward in Woking to ensure that the Armed Forces Community is looked after and receives no disadvantage.

     

    RESOLVED

     

    Woking Joint Committee noted the report

13/17

ACHIEVEMENTS OF WOKING JOINT COMMITTEE (FOR INFORMATION) pdf icon PDF 363 KB

    (Sarah Goodman,Community Partnership and Committee Officer; Sue Barham, Strategic Director; Cllr Hunwicks and Mr Kemp)

    [Approximate starting time – 8.45pm]

     

    To note the achievements of the Woking Joint Committee, including the Community Safety, Health and Wellbeing and Youth Task Groups

    Additional documents:

    Decision:

    Woking Joint Committee noted the report

    Minutes:

    The Community Partnership and Committee Officer introduced the report which set out a summary of the achievements of the committee over the past four years.

     

    Public comments:

    Woking Borough Council and Surrey County Council were thanked for the support given to the Cabin youth group.

     

    Member comments

    Members of the committee welcomed the report and made the following comments:

    ·         The joint working of the county and borough at both officer and member level has achieved a significant amount. 

    ·         The joint committee is now exposed to a much wider range of issues than the previous local committee which was welcomed.

    ·         The Task Groups are operating well and effectively engage officers from partner agencies.

     

    The Joint Committee in Woking is seen as a model for others to follow, and a number of other boroughs have sought advice from officers and members on how it works and the benefits it achieves.

     

    Members of the committee, as well as officers supporting the committee were thanked for all their work in helping to make the Joint Committee such a successful partnership.

     

    RESOLVED

     

    Woking Joint Committee noted the report

14/17

FORWARD PROGRAMME (FOR INFORMATION) pdf icon PDF 44 KB

    [Sarah Goodman, Community Partnership and Committee Officer/Sue Barham, Strategic Director]

    (Approximate starting time – 9.05pm)

     

    To note the forward programme of Woking Joint Committee

    Additional documents:

    Decision:

    Woking Joint Committee noted the report with the addition of reports on:

          i.        Cycle Strategy

        ii.        Waste Strategy

       iii.        Stroke consultation and impact on Woking

     

    REASONS:

    Additional reports added at request of committee

    Minutes:

     

    RESOLVED

     

    Woking Joint Committee noted the report with the addition of reports on:

          i.        Cycle Strategy

         ii.        Waste Strategy

        iii.        Stroke consultation and impact on Woking

15/17

DECISION TRACKER (FOR INFORMATION) pdf icon PDF 165 KB