Agenda and minutes
PDF 182 KBVenue: Ashcombe, County Hall, Penrhyn Road, Kingston upon Thames, KT1 2DN
Contact: Huma Younis or Sharmina Ullah
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APOLOGIES FOR ABSENCE AND SUBSTITUTIONS
To note any apologies for absence.
Minutes: Apologies were received from Richard Wilson, Ian Beardsmore and Bob Gardner. |
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MINUTES FROM THE PREVIOUS MEETING: 8 DECEMBER 2016
To agree the previous minutes as a true record of the meeting. Minutes: The minutes from the previous meeting were agreed as a true and accurate record. |
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DECLARATIONS OF INTEREST
All Members present are required to declare, at this point in the meeting or as soon as possible thereafter (i) Any disclosable pecuniary interests and / or (ii) Other interests arising under the Code of Conduct in respect of any item(s) of business being considered at this meeting NOTES: · Members are reminded that they must not participate in any item where they have a disclosable pecuniary interest · As well as an interest of the Member, this includes any interest, of which the Member is aware, that relates to the Member’s spouse or civil partner (or any person with whom the Member is living as a spouse or civil partner) · Members with a significant personal interest may participate in the discussion and vote on that matter unless that interest could be reasonably regarded as prejudicial.
Minutes: None received. |
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QUESTIONS AND PETITIONS
To receive any questions or petitions.
Notes:
· The deadline for Member’s questions is 12:00pm four working days before the meeting, Friday 6 January 2017. · The deadline for public questions is seven days before the meeting, Thursday 5 January 2017. · The deadline for petitions was 14 days before the meeting, and no petitions have been received. Minutes: None received. |
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RECOMMENDATIONS TRACKER AND FORWARD WORK PROGRAMME
The board is asked to monitor progress on the implementation of recommendations from the previous meeting and to review it forward work programme. Additional documents: Minutes: Key points raised during the discussion:
1. A Member queried whether a response was received from the EM3 LEP funding in relation to Bridge Street, Guildford. The Cabinet Member for Highways, Transport and Flooding advised the Board that the road safety improvements on Bridge Street was subject to implementation once Guildford’s decision around the operation of the traffic lights and relocation of the bus stop was resolved.
2. The Cabinet Member indicated that further information on the application/development would be available and circulated by the end of the January 2017 and the Chairman advised a wider discussion would be anticipated in the next meeting in March.
3. The Board noted the concern raised in relation to Junction 10 in Painshill, however the Chairman reminded Members this was the property and responsibility of Highways England.
Recommendations:
The Board noted and agreed with the proposed Recommendation Tracker and Forward Work Programme.
Actions
EP1- For the Cabinet Member for Highways, Transport and Flooding to circulate to the board an update regarding traffic light management as part of the road safety improvements on Bridge Street, Guildford by the end of January 2017.
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UPDATES FROM MEMBER REFERENCE GROUPS AND TASK GROUPS
To receive a verbal update from the Board’s Task and Member Reference Groups. Minutes: Key points raised during the discussion:
1. The spokesperson for the Basingstoke Canal Task Group informed the Board that there was no recent update to report on the progression of the Canal and advised anything new will be made known to the new Council, post elections.
2. A Member made reference to page 19 and proposed the deletion of the ‘The task group is due to report back to the Board in summer 2016’ which no longer applied for the Basingstoke Canal Task Group.
3. The Countryside Management Member Reference Group spokesperson reported to the Board that the MRG were going to meet, following the Board meeting today and any appropriate information would be circulated to Members.
4. The spokesperson for the Finance Sub-Group and Waste Local Plan Member Reference Group advised that an update would be covered in today’s agenda, therefore a verbal update at this time would not be necessary as matters would be raised in the reports.
5. It was noted that a full report in relation to the Surrey Waste Partnership Future Member Reference Group had been put to Cabinet including changes which relate to the recommendations around the recycling credits.
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REVIEW OF THE SURREY WASTE PLAN: RESULTS OF CONSULTATION
Purpose of the report: Policy Development and Review
Surrey County Council in its roles as the Waste Planning Authority is preparing a new Surrey Waste Local Plan. The first stage of consultation, the Issues & Options stage, ran from 2 September to 25 November 2016.
This paper is provided to update the Board on the results of the consultation and outline the next stages of preparation of a new Surrey Waste Local Plan.
Additional documents: Minutes: Witnesses: Katelyn Symington, Principal Planning Policy Officer Paul Sanderson, Minerals & Waste Policy Team Manager Mike Goodman, Cabinet Member for Environment and Planning
Declarations of interest: None
Key points raised during the discussion:
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ENVIRONMENT AND INFRASTRUCTURE FINANCE UPDATE
Purpose of the report: Scrutiny of Services and Budgets
To receive a finance update on the Environment and Infrastructure directorate.
Discussions are ongoing and any further updates will be provided to Members at the meeting.
Minutes: Witnesses: Ian Boast, Assistant Director for Environment Jason Russell, Deputy Director for Environment & Infrastructure John Furey, Cabinet Member for Highways, Transport & Flooding Lesley Harding, Head of Place Development Lucy Monie, Head of Highways & Transport Mike Goodman, Cabinet Member for Environment and Planning Tony Orzieri, Finance Manager
Declarations of interest: None
Key points raised during the discussion:
1. Officers introduced the report by way of PowerPoint presentation where the Board were updated on the current budget which included main areas of spend and existing MTFP savings. The Deputy Director for Environment and Infrastructure explained that as part of a budget exercise a Scenario A and B with clear savings targets had to be produced by the directorate.
2. It was explained that in certain areas of the budget it would be impossible to make savings due to the statutory responsibilities attached to these areas. Therefore areas with no or very little statutory obligations would be considered as areas where possible savings could be made. The board would be presented with Scenario A which has been discussed with Cabinet.
3. It was stated that from the existing MTFP savings for Highways and Transport, a further £340K would need to be addressed as part of the winter maintenance savings.
4. The Board were presented with a list of proposed additional savings for both Highways and Transport and Environment and Planning in regards to Scenario A.
5. The Chairman agreed for the meeting to be taken into part 2.
RESOLVED: That under Section 100(A) of the Local Government Act 1972, the public be excluded from the meeting during the consideration of the following items of business on the grounds that they involve the likely disclosure of exempt information under the relevant information under the relevant paragraph 3 of Part 1 of Schedule 12A of the Act.
Recommendations
a. For the board to make recommendations as necessary.
· Any recommendations from the Board will be considered at the 18 January 2017 Council Overview Board meeting.
· Final recommendations from all Scrutiny Boards will be considered at the Cabinet meeting on 31 January 2017.
Actions: None |
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DATE OF NEXT MEETING: THURSDAY 2 MARCH 2017
The next meeting of the Economic Prosperity, Environment and Highways Board will be held on Thursday 2 March at 10:30am in the Ashcombe Suite, County Hall, Kingston Upon Thames. Minutes: The next meeting of the Economic Prosperity, Environment and Highways Board will be held on Thursday 2 March at 10.30am in the Ashcombe Suite, County Hall, Kingston upon Thames. |