Agenda, decisions and minutes
PDF 674 KBVenue: REMOTE
Contact: Yvette Ortel, Partnership Committee Officer Waverley Borough Council offices, The Burys, Godalming, Surrey GU7 1HR
Note: Please note that due to the Covid-19 situation this meeting will take place remotely.
Media
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APOLOGIES FOR ABSENCE
To receive any apologies for absence. Additional documents: Minutes: Apologies were received from Cllr Trevor Sadler. |
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MINUTES OF PREVIOUS MEETING
To approve the minutes of the previous meeting on 19th June 2020 as a correct record. Additional documents: Minutes: Minutes of the Waverley Local Committee on 19th June 2020 were agreed and approved as an accurate record.
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DECLARATIONS OF INTEREST
All Members present are required to declare, at this point in the meeting or as soon as possible thereafter (i) Any disclosable pecuniary interests and / or (ii) Other interests arising under the Code of Conduct in respect of any item(s) of business being considered at this meeting NOTES: · Members are reminded that they must not participate in any item where they have a disclosable pecuniary interest · As well as an interest of the Member, this includes any interest, of which the Member is aware, that relates to the Member’s spouse or civil partner (or any person with whom the Member is living as a spouse or civil partner) Members with a significant personal interest may participate in the discussion and vote on that matter unless that interest could be reasonably regarded as prejudicial Additional documents: Minutes: There were no declarations of interest. |
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CHAIRMAN'S ANNOUNCEMENTS
To receive any Chairman’s announcements.
Agenda item only
Additional documents: Minutes: The Chairman highlighted that the committee had agreed to carry out a series of resident engagement sessions, starting with one for the Haslemere and the surrounding villages later in November. |
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WRITTEN PUBLIC QUESTIONS
To answer any questions from residents or businesses within the Waverley Borough area in accordance with Standing Order 69. Notice should be given in writing or by email to the Partnership Committee Officer by 12 noon four working days before the meeting.
Additional documents: Minutes: Three written Public Questions were received at the committee. The questions and answers were published on the SCC Waverley Local Committee web pages before the meeting. The following supplementary questions were asked:
Question 1: Supplementary Question – Mr Castles “I am concerned that there are gullies that are recorded as being cleaned, but there is no evidence on the ground of this having taken place. I would request that a member of the highways team visit the location to see what the impact is for themselves”
The Committee agreed that they would write to the local highways team and ask that someone visit the site to view the location.
Question 2: Supplementary Question – Anne Corbin “The issue is that there are lots of rental properties in the area and that it is cheaper for them to park on the double yellow lines rather than pay for parking, and therefore enforcement does not provide a deterrent. I would like the committee to look at a long term solution to the issue including an extended pathway.”
The Committee agreed that the County Councillors and Ward Councillors would meet with the questioner alongside a highways officer to see what could be done to improve the situation.
Question 3: There was no supplementary question asked.
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PETITIONS & PETITION RESPONSES
To receive any petitions in accordance with Standing Order 68. Notice must be given in writing or by email to the Partnership Committee Officer at least 14 days before the meeting. Alternatively, the petition can be submitted on-line through Surrey County Council’s e-petitions website as long as the minimum number of signatures (30) has been reached 14 days before the meeting.
A petition has been received from Ali Pritchard which contains 57 signatures and reads:
“Farnham Heath End School Parking on Bullers Road
As residents of Bullers Road, we would like to formally register our complaint and petition concerning the use of our residential street by parent drivers of Heath End School students. This concern is widely shared with Bullers Road residents, as indicated in the enclosed signed petition.
Bullers Road is a quiet residential no-through road, which provides delivery-only access to Farnham Heath End School (the main entrance point to the school is accessed via Hale Reeds). The street consists of predominantly period properties with limited off-street parking for residents and over the years has witnessed increasing levels of traffic from school parents using the street for drop off and collection rather than the designated car park at Hale Reeds. This activity has caused significant disruption, conflict and importantly safety concerns for local residents.
These daily, albeit currently paused occurrences, due to the current Covid-19 climate, continue to be highly stressful and dangerous elements that form the daily routine on Bullers Road. We urge you to take action to provide some relief after years of resident tolerance.”
Response report attached
Additional documents: Decision: Petition: FARNHAM HEATH END SCHOOL PARKING ON BULLERS ROAD
The Local Committee (Waverley) resolved to AGREE that:
(i) When
central government give local authorities outside of London the
power to enforce School Street road closures, then Bullers Road
should become the first pilot of this type of scheme in
Surrey. (ii) Proposals for a School Street on Bullers Road would be subject to consultation with the local residents and school. The results of the consultation will be presented to the Local Committee when seeking approval to proceed with advertising the legal order to create the School Street. This will assist the Committee in deciding whether to proceed with the scheme or not.
Minutes: Declarations of Interest: None.
Officer in attendance: Duncan Knox, SCC Road Safety and Active Travel Team Manager.
Petitions, Public Questions/Statements: One.
A petition was received from Ali Pritchard which contained 57 signatures and read:
“Farnham Heath End School Parking on Bullers Road
As residents of Bullers Road, we would like to formally register our complaint and petition concerning the use of our residential street by parent drivers of Heath End School students. This concern is widely shared with Bullers Road residents, as indicated in the enclosed signed petition.
Bullers Road is a quiet residential no-through road, which provides delivery-only access to Farnham Heath End School (the main entrance point to the school is accessed via Hale Reeds). The street consists of predominantly period properties with limited off-street parking for residents and over the years has witnessed increasing levels of traffic from school parents using the street for drop off and collection rather than the designated car park at Hale Reeds. This activity has caused significant disruption, conflict and importantly safety concerns for local residents.
These daily, albeit currently paused occurrences, due to the current Covid-19 climate, continue to be highly stressful and dangerous elements that form the daily routine on Bullers Road. We urge you to take action to provide some relief after years of resident tolerance.”
As part of her introduction to the petition, the lead petitioner made the following points:
The Road Safety and Active Travel Manager responded stating that the concept of a School Street Zone was one that he was interested in exploring, once the Secretary of State for Transport have provided all local authorities with the enforcement powers to carry this out. Following this, all the proposals within the recommendations needed to be part of a consultation of all local residents so that there was clarity about what the changes would mean, including having no visitors parking or deliveries during this time. There would also need to be a review of the knock on effect of these restrictions, and these would come to the committee in the future for consideration.
The Local Committee (Waverley) AGREED that:
(i) When central government
gives local authorities outside of London the power to enforce
School Street road closures, then Bullers Road should become the first pilot of this
type of scheme in Surrey. (ii) Proposals for a School Street on ... view the full minutes text for item 35/20 |
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WRITTEN MEMBER QUESTIONS
To receive any written questions from Members under Standing Order 47. The deadline for members’ questions is 12 noon four working days before the meeting. Notice should be given by email to the Partnership Committee Officer.
Additional documents: Minutes: One written Member question was received from Cllr Jerry Hyman. The question and answer was published on the SCC Waverley Local Committee web pages before the meeting. Cllr Hyman asked the following supplementary question: “I don’t believe that the original question has been answered – so can the Committee agree that the Farnham Covid-19 road measures should be removed immediately.” Members discussion – key points:
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ELECTRIC VEHICLE CHARGING POINT TRIALS: LOCATIONS (EXECUTIVE FUNCTION)
To provide an update on the progress of the Electric Vehicle (EV) Charging Point Trials happening across Surrey as the project moves into the final pre-installation phase.
Member approval is required to delegate decision making powers to the Chairman, Vice Chairman and Divisional Member(s) to approve the final five sites upon completion of the consultation feedback review to install EV charging point units. Additional documents: Decision: The Local Committee (Waverley) resolved to AGREE to:
(i) Approved the installation of Electric Vehicle Charging points in Summers Road (Godalming), Hale Road (Farnham) and St. Christopher’s Green (Haslemere) in line with the proposals set out in the consultation
(ii) Agreed that Electric Vehicle Charging Points be installed in 1 or 2 of the following: High Park Road (Farnham), Croft Road (Godalming) or Falkner Road (Farnham) in line with the proposals set out in the consultation, and to delegate approval for which sites to progress to the Transport Strategy Project Manager in line with the recommendations by the Chairman, Vice Chairman and appropriate Divisional Members
(iii) Agreed that NO Electric Vehicle Charging Points be installed in Wey Hill (Haslemere), Windrush Close (Bramley) or Brighton Road (Godalming)
(iv) Delegated approval of any future sites required for potential Phase 2 trial to the Transport Strategy Project Manager in line with the recommendations by the Chairman, Vice Chairman and appropriate Divisional Members, where a decision on sites needs to be made prior to the next Local Committee meeting.
Minutes: Declarations of Interest: None. Officer in attendance: Steve Howard, SCC Transport Strategy Project Manager. Petitions, Public Questions/Statements: None.
The item was introduced by the Transport Strategy Project Manager presenting a summary of the consultation responses relating to the recent public consultation on Electric Vehicle Charging points in Waverley (Annex C). Based on these responses, the Transport Strategy Project Manager presented a revised set of recommendations for the Committee to consider (also set out in Annex C) which would enable the progression of supported locations.
Member discussion – key points: The Local Committee (Waverley): (i) Approved the installation of Electric Vehicle Charging points in Summers Road (Godalming), Hale Road (Farnham) and St. Christopher’s Green (Haslemere) in line with the proposals set out in the consultation (ii) Agreed that Electric Vehicle Charging Points ... view the full minutes text for item 37/20 |
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LOCAL COMMITTEE DECISION & ACTION TRACKER (FOR INFORMATION)
To review any outstanding Local Committee decisions.
Additional documents: Minutes: Declarations of Interest: None Officer in attendance: Michelle Collins, Partnerships Lead Petitions, Public Questions/Statements: None.
The Local Committee (Waverley) AGREED that:
- Decision Tracker items regarding roads in the vicinity of Potters Gate School, monitoring HGVs on rural roads between Cranleigh and the A3, including Markwick Lane, and Electric Vehicle Charging Point locations, shall remain ‘open’. - Item regarding Amlets Lane should be removed. - Item regarding Beacon Hill speed limit should be removed. - Item regarding traffic calming measures in Portsmouth Road should be removed.
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LOCAL COMMITTEE FORWARD PROGRAMME 2020-21
To note the proposed forward programme and consider any additional items for future discussion. Additional documents: Minutes: Declarations of Interest: None Officer in attendance: Michelle Collins, Partnerships Lead Petitions, Public Questions/Statements: None.
Member discussion – key points:
Members requested that the following be added to the Forward Plan: · To receive an update on the highways projects that had been agreed under the local highways funding.
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DATE OF NEXT MEETING
To be held on Friday 26th March 2021 at 10am in Waverley Council Chamber, The Burys, Godalming GU7 1HR (or a virtual meeting, to be confirmed).
(10am – 10.30am: Open Forum / Informal Public Question Time)
Additional documents: Minutes: To be held on Friday 26th March 2021 at 10am in the Waverley Borough Council Chamber, The Burys, Godalming GU7 1HR, or a virtual meeting, to be confirmed.
(10am – 10.30am: Open Public Questions Forum)
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