Agenda item

Annual Procurement Forward Plan 2020-21

The revised Procurement and Contract Standing Orders agreed by the Council in May 2019 require the preparation of an Annual Procurement Forward Plan (APFP) during the business planning cycle. The APFP has been developed for 2020/21 and Cabinet is asked to approve the Plan to allow implementation of the identified procurement activity.

 

N.B. This report has a Part 2 annex at Item 14.

 

[The decisions on this item can be called in by the Resources and Performance Select Committee]

 

Decision:

RESOLVED:

1.    That approval to Procure for the projects listed in Annex 1 of the submitted report – “Annual Procurement Forward Plan for 2020/21” in accordance with the Council’s Procurement and Contract Standing Orders was agreed.

2.    That where the first ranked tender for any projects listed in Annex 1 of the submitted report is within the +/-5% budgetary tolerance level, the relevant Executive Director, Director or Head of Service (as appropriate) is authorised to award such contracts was agreed.

3.    That the procurement activity that will be returned to Cabinet for review of the commissioning and procurement strategy prior to going out to market, and which is highlighted in grey in Annex 1 of the submitted report was agreed.

 

Reasons for decision:

 

·         To comply with the Procurement and Contract Standing Orders agreed by Council in May 2019.

·         To provide Cabinet with strategic oversight of planned procurement projects for 2020/21.

·         To ensure Cabinet oversight is focussed on the most significant procurements.

·         To avoid the need to submit multiple individual requests for Approval to Procure as well as individual contract award approvals for work taking place in 2020/21.

 

[The decisions on this item can be called in by the Resources and Performance Select Committee]

 

Minutes:

The Cabinet Member for Corporate Support explained how the revised Procurement and Contract Standing Orders agreed by the Council in May 2019 required the preparation of an Annual Procurement Forward Plan (APFP) during the business planning cycle. The APFP has been developed for 2020/21 and Cabinet was asked to approve the Plan to allow implementation of the identified procurement activity. She explained how item that were highlighted in the annexes to the report would come back to Cabinet for decision.  This report also had a Part 2 annex at Item 14.

 

The Leader spoke of the good conversation had with the Resources & Performance Select Committee at its meeting on 16 December 2019.

 

RESOLVED:

 

1.    That approval to Procure for the projects listed in Annex 1 of the submitted report – “Annual Procurement Forward Plan for 2020/21” in accordance with the Council’s Procurement and Contract Standing Orders was agreed.

2.    That where the first ranked tender for any projects listed in Annex 1 of the submitted report is within the +/-5% budgetary tolerance level, the relevant Executive Director, Director or Head of Service (as appropriate) is authorised to award such contracts was agreed.

3.    That the procurement activity that will be returned to Cabinet for review of the commissioning and procurement strategy prior to going out to market, and which is highlighted in grey in Annex 1 of the submitted report was agreed.

 

Reasons for decision:

 

·         To comply with the Procurement and Contract Standing Orders agreed by Council in May 2019.

·         To provide Cabinet with strategic oversight of planned procurement projects for 2020/21.

·         To ensure Cabinet oversight is focussed on the most significant procurements.

·         To avoid the need to submit multiple individual requests for Approval to Procure as well as individual contract award approvals for work taking place in 2020/21.

 

Supporting documents: