Decisions

Use the search options at the bottom of the page to find information regarding recent decisions that have been taken by the council’s decision making bodies.

Forthcoming decisions to be taken by the Cabinet and Cabinet Members for the next 28 days and beyond can be found in the Notice of Decisions.

Decisions published

28/03/2024 - Award of contract for "River Thames Scheme Project Executive" ref: 5610    Recommendations Approved

Surrey County Council (SCC) will be working in partnership with the Environment Agency (EA) via a collaborative working arrangement to deliver the River Thames Scheme.

With an investment of £40m to date, the further £61m of funding approved via the OBC is to undertake the following:

-          Plan for all statutory consenting for the Scheme, secure a Development Consent Order; and where necessary other consents and permits,

-          Undertake further design development, investigations and enabling works,

-          Prepare and commence land acquisitions,

-          Select a construction partner via an open market tender process and

-          Produce and submit the FBC.

In order to deliver the above, the scheme will need to be supported by a number of subject matter experts from outside EA/SCC, including Project Executive.

Following a compliant procurement exercise, it is proposed to award the contract to WSP UK Limited under Crown Commercial Services Framework. The Contract value is up to £800,000.

 

Decision Maker: Executive Director Environment, Infrastructure and Growth

Decision published: 04/04/2024

Effective from: 28/03/2024

Decision:

Decision made:

 

To award a contract for the River Thames Scheme Project Executive to WSP UK Limited.

Divisions affected: (All Divisions);


28/03/2024 - Award of the Stage 2 contract for Philip Southcote Extension ref: 5609    Recommendations Approved

SCC is awarding the design and construction element (Stage 2) of the contract to construct a new two storey teaching block, new single storey hydrotherapy pool, and new staff car parking at Philip Southcote School.

 

Pellings LLP have been working alongside Morgan Sindall to review the designs and final costs for the project. Full cost analysis is provided in the Tender Report.

 

Decision Maker: Executive Director Environment, Infrastructure and Growth

Decision published: 03/04/2024

Effective from: 28/03/2024

Decision:

Decision made:

 

It was AGREED that:

 

1. Morgan Sindall is awarded the contract for the Philip Southcote Extension with a Stage Two tender sum of £8,379,394.03(Refer to section 4.9 of the Tender Report).


26/03/2024 - BASINGSTOKE CANAL ref: 5608    Recommendations Approved

Decision Maker: Leader Decisions

Made at meeting: 26/03/2024 - Leader Decisions

Decision published: 28/03/2024

Effective from: 04/04/2024

Decision:

The Leader of the Council:

 

1.    Approved the changes in the governance model of the Basingstoke Canal Authority (BCA) as detailed in the report.

 

2.    Approved the removal of the BCA’s Joint management Committee from Surrey County Council’s constitution.

 

3.    Delegated authority to the Executive Director of Environment, Infrastructure and Growth, in consultation with the Cabinet Member for Environment and the Head of Legal Services, to agree and enter into the necessary Memorandums of Understanding, Memorandums of Agreement, Agreements and arrangements with partners to deliver the updated governance.

 

4.    Delegated authority, subject to the usual limits on officer decision making authority, to the Executive Director of Environment, Infrastructure and Growth in consultation with the Cabinet Member for Environment to exercise all functions in relation to the management and maintenance of the Basingstoke Canal as an environmental navigational asset and the balancing of the interests of all users of the Basingstoke Canal and the conservation of the natural environment

 

This decision is made in the context of Surrey County Council’s role as one of two landowning authorities for the Basingstoke Canal  (alongside Hampshire County Council) and following the approval of a parallel decision by the Executive Member of Hampshire County Council these changes shall come into effect from 1st April 2024.


26/03/2024 - YOUR FUND SURREY APPLICATION FROM THE SUNBURY AND WALTON UNIT 327 OF THE SEA CADET CORPS ref: 5607    Recommendations Approved

Decision Maker: Cabinet Member for Customer and Communities Decisions

Made at meeting: 26/03/2024 - Cabinet Member for Customer and Communities Decisions

Decision published: 28/03/2024

Effective from: 04/04/2024

Decision:

It was agreed that:

 

1.    The Cabinet Member for Customer and Communities fund the full amount requested of £370,100, comprised of:

 

·         £370,100 of capital funding towards fitting-out a new waterborne training centre to be paid in staged payments, on evidence of spend.

·         Including 5% to be held by SCC until final evidence provided of income and expenditure, evaluation and building control sign-off.


26/03/2024 - YOUR FUND SURREY APPLICATION FROM THE WAR AND SPOTTISWOODE MEMORIAL HALL ref: 5606    Recommendations Approved

Decision Maker: Cabinet Member for Customer and Communities Decisions

Made at meeting: 26/03/2024 - Cabinet Member for Customer and Communities Decisions

Decision published: 28/03/2024

Effective from: 04/04/2024

Decision:

It was agreed that:

 

1.    The Cabinet Member for Customer and Communities fund the full amount requested of £114,500, comprised of:

·         £114,500 of capital funding towards extending and developing Peaslake Village Hall to be paid in staged payments, on evidence of spend.

·         Including 5% to be held by SCC until final evidence provided of income and expenditure, evaluation and completion (such as building control sign-off).


26/03/2024 - CHENNESTONE PRIMARY SCHOOL - ROOF REPLACEMENT WORKS ref: 5588    Recommendations Approved

Decision Maker: Cabinet

Made at meeting: 26/03/2024 - Cabinet

Decision published: 27/03/2024

Effective from: 04/04/2024

Decision:

RESOLVED:

 

1.    That Cabinet approves capital funding of [E-03-24] allocated  within the School Capital Maintenance Budget for the Minor Capital Works (MCW) Programme of FY2024/25 to replace roof coverings and water tanks, remove asbestos, undertake structural repairs, and carry out any other associated work for essential condition improvement works to Chennestone Primary School, Sunbury-on-Thames.

 

2.    See Minute 49/24.

 

3.    See Minute 49/24.

 

4.    See Minute 49/24.

 

Reasons for Decisions:

 

Approving the recommendations in this report will enable the Council to:

 

  • Provide a dry, warm and safe learning and working environment for the school’s pupils and staff.
  • Support the school’s operational activities and the children’s education.
  • Improve the building’s energy efficiency and contribute to the Council’s NZC target.
  • Maintain and protect the building, providing a fit for purpose building for future years.
  • Reduce the maintenance burden for the Council and school.

 

(The decisions on this item can be called in by the Resources and Performance Select Committee)

 

 


26/03/2024 - CHENNESTONE PRIMARY SCHOOL - ROOF REPLACEMENT WORKS ref: 5586    Recommendations Approved

Cabinet is asked to approve capital funding of £2.1m from the Education Maintenance Budget to replace roof coverings, remove asbestos, undertake structural repairs, and carry out any other associated works at Chennestone Primary School in Spelthorne. Undertaking this work would provide a warm and dry learning and working environment, safeguard the health of pupils and staff, support the school’s operation and improve the overall condition and energy-efficiency of the building.

 

 

Decision Maker: Cabinet

Made at meeting: 26/03/2024 - Cabinet

Decision published: 27/03/2024

Effective from: 04/04/2024

Decision:

RESOLVED:

 

  1. That Cabinet approves capital funding allocated within the School Capital Maintenance Budget for the Minor Capital Works (MCW) Programme of FY2024/25 to replace the roof coverings and water tanks, remove asbestos, undertake structural repairs, and carry out any other associated work for essential condition improvement works to Chennestone Primary School, Sunbury-on-Thames. The capital funding required is commercially sensitive at this time and is set out in the Part 2 report.

 

  1. That Cabinet approves procurement of appropriate construction partners to carry out the works in accordance with the Council’s Procurement and Contract Standing Orders.

 

  1. That Cabinet notes that, regarding the procurement of construction partners, the Executive Director for Environment, Infrastructure & Growth and the Director of Land and Property are authorised to award such contracts, up to +5% of the budgetary tolerance level.

 

  1. That Cabinet authorises Legal Services to seal any awarded contract where required.

 

Reasons for Decisions:

 

Approving the recommendations in this report will enable the Council to:

 

  • Provide a dry, warm and safe learning and working environment for the school’s pupils and staff.
  • Support the school’s operational activities and the children’s education.
  • Improve the building’s energy efficiency and contribute to the Council’s NZC target.
  • Maintain and protect the building, providing a fit for purpose building for future years.
  • Reduce the maintenance burden for the Council and school.

 

(The decisions on this item can be called in by the Resources and Performance Select Committee)

 

Lead officer: Ade Durojaiye


26/03/2024 - 2023/24 MONTH 10 (JANUARY) FINANCIAL REPORT ref: 5587    Recommendations Approved

Decision Maker: Cabinet

Made at meeting: 26/03/2024 - Cabinet

Decision published: 27/03/2024

Effective from: 04/04/2024

Decision:

RESOLVED:

 

  1. That Cabinet notes the Council’s forecast revenue budget (after the application of the full contingency budget) and capital budget positions for the year.

Reasons for Decision:

 

This report is to comply with the agreed policy of providing a monthly budget monitoring report to Cabinet for approval of any necessary actions.

(The decisions on this item can be called in by the Resources and Performance Select Committee)

 

 


26/03/2024 - SURREY INFRASTRUCTURE PLAN - PHASE 5 SCHEMES ref: 5585    Recommendations Approved

Decision Maker: Cabinet

Made at meeting: 26/03/2024 - Cabinet

Decision published: 27/03/2024

Effective from: 04/04/2024

Decision:

RESOLVED:

 

1.    That Cabinet agree the implementation of the Surrey Infrastructure Plan Phase 5 projects identified in this report and set out in Appendix 1, within the approved budget envelope, subject to the final business case for each scheme being approved by the Capital Programme Panel.

 

2.    That Cabinet agree the implementation of the Surrey Flood Alleviation Programme 2024/25 to 2025/26 as identified in this report and set out in Appendix 4a, within the approved budget envelope, subject to the final business case for each scheme being approved by the Capital Programme Panel.

 

3.    That Cabinet agree the implementation of the Smallfield and Reigate Flood Alleviation scheme as identified in this report and set out in Appendix 4b, within the approved budget envelope, subject to the final business case for each scheme being approved by the Capital Programme Panel.

 

4.    That Cabinet agree to delegate the development and delivery of the schemes to the Executive Director for Environment, Infrastructure & Growth, in consultation with the Cabinet Member for Property, Waste and Infrastructure.

Reasons for Decisions:

 

The recommendations will enable the continued development and delivery of infrastructure schemes that meet a wide range of outcomes and demonstrate deliverability and affordability. They enable the implementation of the fifth phase of SIP schemes and the development of a continuous pipeline of projects that require further feasibility work. The process is intended to remain dynamic with new schemes added to the long list as they are identified. A continuous programme of schemes will be developed taking them from concept through to delivery identifying suitable funding opportunities as they progress.

(The decisions on this item can be called -in by the Communities, Environment and Highways Select Committee)

 


26/03/2024 - Minutes of Previous Meeting: 27 FEBRUARY 2024 ref: 5589    Recommendations Approved

Decision Maker: Cabinet

Made at meeting: 26/03/2024 - Cabinet

Decision published: 27/03/2024

Effective from: 26/03/2024

Decision:

These were agreed as a correct record of the meeting.

 


05/01/2024 - Award of the Stage 2 contract for Hoe Valley School ref: 5605    Recommendations Approved

Decision Maker: Executive Director Environment, Infrastructure and Growth

Decision published: 27/03/2024

Effective from: 05/01/2024

Lead officer: Anna Kwiatkowska


06/03/2024 - Award of contracts for "Employer Brokerage service" and "Integrated Employment Support service" ref: 5603    Recommendations Approved

Decision Maker: Executive Director - Customers, Digital & Transformation

Decision published: 27/03/2024

Effective from: 06/03/2024

Lead officer: Rebecca Brooker


06/02/2024 - Award of the contract for Stepgates SEND Modular ref: 5604    Recommendations Approved

Decision Maker: Executive Director Environment, Infrastructure and Growth

Decision published: 27/03/2024

Effective from: 06/02/2024

Lead officer: Helen Donelan- Bell


21/03/2024 - Your Fund Surrey Application - CF254 Bletchingley Village Primary School ref: 5598    Recommendations Approved

This decision record sets out the key information for publication on the decision by the Executive Director for Customer, Digital and Transformation to approve expenditure for a Your Fund Surrey project located in Tandridge. The agreed recommendations are set out below and details of the project are set out in a decision report attached as an annex to this record.

Decision Maker: Interim Executive Director for Customers and Communities

Decision published: 22/03/2024

Effective from: 21/03/2024

Decision:

Decision made:

 

It was AGREED to:

 

  1. Fund project CF254 for the full £44,113 requested, composed of: 

·         £44,113 capital funding towards the development of a wellbeing garden. 

·         Including 5% to be held by SCC until final evidence of income and expenditure and building control sign-off is provided. 

 

Decision Maker: Interim Executive Director for Customers and Communities

Decision published: 22/03/2024

Effective from: 21/03/2024

Decision:

Decision made:

 

It was AGREED to:

 

1.               Fund project CF221 for the full £95,000 requested, composed of:

·         £95,000 capital funding towards demolishing existing playground and replacing with new playground equipment.

·         Including 5% to be held by SCC until final evidence of income and expenditure and building control sign-off is provided.

 

Decision Maker: Interim Executive Director for Customers and Communities

Decision published: 22/03/2024

Effective from: 21/03/2024

Decision:

Decision made:

 

It was AGREED to:

 

1.         Fund project CF348 for the full £69,935 requested, composed of:

           £69,935 capital funding towards a garden building and outdoor equipment.

           Including 5% to be held by SCC until final evidence of income and expenditure and building control sign-off is provided.

Lead officer: Matthew Snelling


21/03/2024 - FINANCIAL SUSTAINABILITY REVIEW OF SURREY CHOICES - PHASE 2 ref: 5594    Recommendations Approved

Decision Maker: Strategic Investment Board

Made at meeting: 21/03/2024 - Strategic Investment Board

Decision published: 21/03/2024

Effective from: 21/03/2024

Decision:

RESOLVED:

 

1.    See Exempt Minute E-04-24.

 

2.    See Exempt Minute E-04-24.

Reasons for Decisions:

 

See Exempt Minute E-04-24.

 

(The decisions on this item can be called-in by the Adults and Health Select Committee)

 


21/03/2024 - Exclusion of the Public ref: 5596    Recommendations Approved

Decision Maker: Strategic Investment Board

Made at meeting: 21/03/2024 - Strategic Investment Board

Decision published: 21/03/2024

Effective from: 21/03/2024

Decision:

RESOLVED: That under Section 100(A) of the Local Government Act 1972,

the public be excluded from the meeting during consideration of the following

items of business on the grounds that they involve the likely disclosure of

exempt information under the relevant paragraphs of Part 1 of Schedule 12A

of the Act.


21/03/2024 - Questions and Petitions ref: 5593    Recommendations Approved

Decision Maker: Strategic Investment Board

Made at meeting: 21/03/2024 - Strategic Investment Board

Decision published: 21/03/2024

Effective from: 21/03/2024

Decision:

There were none.

 


21/03/2024 - Declarations of Interest ref: 5592    Recommendations Approved

Decision Maker: Strategic Investment Board

Made at meeting: 21/03/2024 - Strategic Investment Board

Decision published: 21/03/2024

Effective from: 21/03/2024

Decision:

There were none.


21/03/2024 - Minutes of the Previous Meeting: 05 December 2023 ref: 5591    Recommendations Approved

Decision Maker: Strategic Investment Board

Made at meeting: 21/03/2024 - Strategic Investment Board

Decision published: 21/03/2024

Effective from: 21/03/2024

Decision:

These were agreed as a correct record of the meeting.

 


21/03/2024 - Apologies for Absence ref: 5595    Recommendations Approved

Decision Maker: Strategic Investment Board

Made at meeting: 21/03/2024 - Strategic Investment Board

Decision published: 21/03/2024

Effective from: 21/03/2024

Decision:

There were none.