Decisions

The Council is seeking to appoint a Planning Consultant team to provide Planning Consultancy Services to manage and monitor the design development and construction stages of the identified sites up to and including the Planning achievement of and delivery of the Extra Care Housing and Supported Independent Living Programme; Surrey Outdoor Learning (SOLD); Highways Refurbishment; New Fire Stations and Training Centres; Looked After and Adopted Children (LAAC); School and Mixed Use Developments. This programme of works will include essential maintenance works.

The scope of work for each project comprises the Planning Consultancy Services (in conjunction with Project Management, Cost Management and Contract Administration; Lead Designer, Principal Designer & Architect Services consultant undertaking the design work; and Engineering Services) to enable the achievement and completion of all tasks associated with the achievement and production of a Feasibility Study, the Employer’s Requirements for construction services as necessary to successfully enable design, delivery and handover of the project.

It is envisioned that there will be one Planning Services Consultant to assist the Council in achieving full planning approval for the Capital Programme of Works.

The recommended route to market was to conduct a Direct award under Panel 2 – Planning of the South Ridge Joint Venture Framework.

Estimated Contract Value (including extensions) is £5,000,000.

It was AGREED that:

1. The successful bidder E W Beard Ltd is awarded the contract

Surrey County Council (SCC) has a statutory duty to support disabled children, young people and their families. Personal Support is part of the short breaks offer but is a specialist service and is only available following assessment. 

Personal Support is home-based care, primarily used by SCC’s Children with Disabilities team to provide families with respite care (short break), in accordance with their assessed needs. Personal support may also be used to provide other types of support such as emergency or crisis support and support outside the home for children and young people to access and be included in social and leisure actives in their local communities.

The services provided through the new contract will be available to all of the Children’s Services teams and the procurement value reflects this scope.

The new DPS for Personal Support Services will commence on 1^st April 2024 and it will be in place for 3 years, up to 31^st March 2027. There is also an available extension of 2 years taking this to 31^st March 2029.

It was AGREED that:

1.The successful bidder Atkins Limited is awarded the contract.

On 1st March 2022 the Department for Health & Social Care (DHSC) published details of the ADULT SOCIAL CARE OMICRON SUPPORT FUND.  This was the final specific ASC Covid funding stream.

Surrey County Council (SCC) has received £1m of Omicron Support Fund monies.  Funding was provided so that “Local authorities have discretion to use the funding as needed locally, to support the adult social care sector, including relevant local authority staff, in its COVID-19 response, and in particular increased challenges posed by the Omicron variant”.

The funding was unringfenced and did not have to be spent within a set period.  When the funding was received, the Council was paying out the final allocations of the Infection Control and Testing Fund 3 and Recruitment & Retention Fund round 2 funding streams to ASC providers.  It was agreed therefore that Omicron Support Fund monies would be retained on the balance sheet so they could be utilised to support ASC providers in the early part of the 2022/23 financial year.

As with all previous Covid grant funding streams, the Council consulted with the Surrey Care Association to seek views on the best way to dispense the limited grant funds across Surrey’s broad ASC provider base.  Following this consultation the Adults Leadership Team determined that given this funding stream is unringfenced it would be most appropriate to invite all ASC providers to bid for funds against a set of criteria.  Providers were invited to submit applications for a funding allocation towards:

•The cost of staff sickness in April 2022.

•Hardship payments to pass onto staff members who have suffered loss of earnings due to sickness and/or the need to self-isolate.

•The cost of facilitating safe visiting in April 2022, with the option to submit a claim for the period May-June 2022 as well if funds could accommodate.

•Other cost pressures caused by the pandemic in April 2022, with the option to submit a claim for the period May-June 2022 as well if funds could accommodate.

Due to the limited value of grant funds, a decision was taken to prioritise funding for providers who provide services to residents whose care is funded by the Council.  This was made clear on the application form.

An online form was prepared to gather applications and this form was sent to providers on 20th May 2022 inviting them to apply with a deadline of 10th June 2022.

Applications were received from 165 providers, totalling £3.1m.

It was AGREED that:

The following allocations would be made, in  line with the proposals set out above:

This contract covers all the Council’s printing requirements from publicity and promotional material to corporate stationery and printed forms where required by the business. Apart from the corporate stationery and forms all the print requirements are bespoke material, one-offs and hugely varied in their requirements. Over the life of the previous contract the Council's print spend has being driven down through a combination of better buying through the contract and a move to digital communications, but there is still a need for printed material to communicate with residents.

The new contract is for an initial period of three (3) years and has two (2) optional two (2) year extensions.

A full OJEU procurement has been carried out and following the evaluation of the seven (7) responses received, the response from Corporate Document Services Ltd, scoring highest for both quality and price, has been identified as the most economically advantageous tender.

It was agreed that the DPS will be set up on 1^st October 2021 and all awards going forward are approved.

The provision of a Collaborative Reablement Service. Reablement forms one of the care services, alongside short-term crisis response services, intermediate care services delivered by health professionals and bed-based intermediate care services.  It is a short term (up to six weeks) intervention following hospital discharge or after an emergency at their own home in the community, the aim of which is to help people to gain skills to continue living in the community as independently as possible by learning or relearning skills necessary for daily living.  

Reablement services work closely with other services and disciplines as part of a multi-disciplinary team and is a non-chargeable service for anyone who is able to benefit from it. 

Following the conclusion of the tender process, it was agreed that the contracts will be awarded and commence on 1st October 2021.

The Council is seeking toappoint a Lead Design Consultant, Architectural Design and Principal Designer Services Consultant team to provide Design and Engineering Services to manage and monitor the design development and construction stages of the identified sites for the delivery of the Extra Care Housing and Supported Independent Living Programme; Surrey Outdoor Learning (SOLD); Highways Refurbishment; New Fire Stations and Training Centres; Looked After and Adopted Children (LAAC); School and Mixed Use Developments. This programme of works will include essential maintenance works.

The scope of work for each project comprises the Lead Designer, Principal Designer & Architect Services consultant undertaking the design work (in conjunction with the Project Management, Cost Management & Contract Administrator Services) to enable the achievement and completion of all tasks associated with the achievement and production of a Feasibility Study, the Employer’s Requirements for construction services as necessary to successfully enable design, delivery and handover of the project.

The project will be delivered via four contracts each allocated to a single design and build contractor (with the inclusion of enabling works to prepare the site and create the necessary access route ahead of development) covering four separate project areas:

ITT 1 – Mixed Minor Projects

ITT 2 - Mixed Major Projects

ITT 3 - Education Projects

ITT 4 - Residential/MMC Projects

The recommended route to market was to conduct a mini competition under Lot 3 of the Crown Commercial Services (CCS) Project Management and Full Design Team Services Framework (RM3741) to identify up to four suppliers to provide Lead Design Consultant, Architectural Design and Principal Designer Services for four separate project areas.

Estimated overall Contract Value (including extensions) per project area:

ITT 1 – Mixed Minor Projects = £3,750,000

ITT 2 - Mixed Major Projects = £3,750,000

ITT 3 - Education Projects = £3,750,000

ITT 4 - Residential/MMC Projects = £3,750,000

It was AGREED that:

1.           The successful bidder Atkins Limited is awarded the contract.

It was AGREED that:

1.           The successful bidder Atkins Limited is awarded the contract for ITT 1 – Mixed Minor Projects

2.           The successful bidder Pick Everard is awarded the contract for ITT 2 – Mixed Major Projects

3.           The successful bidder Pick Everard is awarded the contract for ITT 3 - Education Projects

4.          The successful bidder Atkins Limited is awarded the contract for ITT 4 - Residential/MMC Projects