Agenda and decisions

Cabinet
Tuesday, 31 March 2020 2.00 pm

Venue: REMOTE MEETING

Contact: Vicky Hibbert or Angela Guest  020 8541 9075 Email: angela.guest@surreycc.gov.uk

Webcast: View the webcast

Items
No. Item

1.

Apologies for Absence

2.

Minutes of Previous Meeting: 25 February 2020 pdf icon PDF 129 KB

3.

Declarations of Interest

    All Members present are required to declare, at this point in the meeting or as soon as possible thereafter

    (i)            Any disclosable pecuniary interests and / or

    (ii)           Other interests arising under the Code of Conduct in respect of any item(s) of business being considered at this meeting

    NOTES:

    ·         Members are reminded that they must not participate in any item where they have a disclosable pecuniary interest

    ·         As well as an interest of the Member, this includes any interest, of which the Member is aware, that relates to the Member’s spouse or civil partner (or any person with whom the Member is living as a spouse or civil partner)

    ·         Members with a significant personal interest may participate in the discussion and vote on that matter unless that interest could be reasonably regarded as prejudicial.

    Additional documents:

    Decision:

    There were none.

4a

Members' Questions pdf icon PDF 63 KB

4b

Public Questions

4c

Petitions

4d

Representations received on reports to be considered in private

5.

Reports from Select Committees, Task Groups, Local Committees and other Committees of the Council pdf icon PDF 78 KB

6.

Leader / Deputy Leader / Cabinet Member/ Strategic Investment Board Decisions Taken Since the Last Cabinet Meeting pdf icon PDF 102 KB

7a

Surrey County Council Response to Covid 19 pdf icon PDF 268 KB

        a.        The report will seek approval to i) adopt the relevant new national guidance, legislation, etc; ii) permit us to spend new money, adopting a process to govern and count extra spend and activity; iii) update our own service plans and priorities; iv) provide an update from the Director of Public Health and v) introduce a Surrey economic and community stimulus package.

     

    [Where necessary a waiver for call-in will be sought from the relevant Select Committee Chairman.]

     

     

    Additional documents:

    Decision:

    RESOLVED:

     

    1.    That the latest public health situation with regard to COVID-19 and Surrey’s response and acknowledge the impact on Surrey’s residents and the Council be noted.

     

    2.    That the changes to Local Authority powers and duties introduced by the Coronavirus Act be noted and that authority be delegated to the relevant Executive Director in consultation with the relevant Cabinet member to amend service provision in accordance with the Council’s statutory duties as these may be varied by the Act, regulations and guidance made thereunder be noted.

     

    3.    That the initial assessment of the impact on Surrey County Council’s short and medium-term financial position be noted.

    4.    That the development of a COVID-19 package of support for key suppliers and service providers and the Voluntary, Community and Faith Sector in Surrey, delegating authority to the Executive Director of Resources and Executive Director of Transformation, Prosperity and Partnerships in consultation with the Leader to determine the detail of the scheme was approved.

    5.    That the reprioritisation of services and transformation programmes due to the impact of COVID-19, acknowledging it is a fast-changing situation that will require regular review of priorities be agreed.

    6.    That the establishment of economic stimulus measures for businesses to support their survival and recovery from COVID-19, delegating authority to the Executive Director of Resources and Executive Director of Transformation, Prosperity and Partnerships in consultation with the Deputy Leader and Cabinet Member for Financeto determine the detail of the scheme be agreed.

     

    COVID 19 - URGENT DECISIONS TAKEN BY OFFICERS (item 7b)

     

    RESOLVED:

     

    That the four decisions taken by officers as set out in annexes to the submitted report be noted.

     

    Reason for decision:

     

    We are facing unprecedented challenges due to the COVID-19 emergency and therefore need to supplement our established goals and ambitions for Surrey and its communities, as outlined in the Community Vision 2030, with very clear immediate priority objectives, to: delay the spread of the virus in Surrey and save lives, protect our most vulnerable residents and communities and support colleagues in health to ensure that we reduce pressure on the health system.

     

    These will guide our decisions, both at a strategic level as we regularly re-prioritise services and redirect our staff and resources, and at an individual level as we make important choices day-by-day. The recommendations set out in this report will enable us to do this and provide the best services and support to our communities through the emergency and recovery phases.

     

    [This decision is subject to call-in by the relevant Select Committee Chairman dependent on the recommendation.]

     

     

8.

Returning the Countryside to Residents pdf icon PDF 143 KB

    This report sets out a proposed new delivery model for SCC’s Countryside Estate (CE) which returns the responsibility for visitor services and access to the Council. The CE was purchased 90 years ago to provide public benefit, recreation and landscape conservation. A free resource for residents, it offers 10,000 acres of accessible land and extensive opportunities to boost the health and wellbeing of residents. The proposed new model, alongside a new programme to enhance visitor experience and access, will return the countryside to the residents of Surrey.

    [The decisions on this item can be called in by the Communities, Environment & Highways Select Committee]

     

    Additional documents:

    Decision:

    RESOLVED:

     

    1.    That the variation of the agreement with Surrey Wildlife Trust (SWT) for the management of the Countryside Estate in accordance with the proposals detailed in the report, noting the cost implications outline in paragraphs 34-38 of the submitted report be agreed.

     

    2.    That authority be delegated to the Executive Director for Environment, Transport and Infrastructure and the Executive Director for Resources in consultation with the Cabinet Member for Community Safety, Fire & Resilience and the Cabinet Member for Finance to:

     

                a.        enter into final negotiations with Surrey Wildlife Trust and complete the variation to the agreement, including the surrender of Phase 1 and 2 leases and re-grant of lease.

                b.        agree the implementation of transitional arrangements with Surrey Wildlife Trust for the management of Countryside Visitor Services and property management responsibilities pending completion of the variation.

                c.        transfer the responsibilities for visitor services to Surrey County Council on the 1 April 2020 subject to ‘call-in’ arrangements.

     

    Reason for decision:

     

    Approval of the recommendations to implement changes to the agreement with SWT, improves its effectiveness and efficiency. SWT are fully supportive of the proposed changes as set out in this report. The countryside is a natural resource offering significant opportunities to support and benefit the health and wellbeing of residents.

     

    [The decisions on this item can be called in by the Communities, Environment & Highways Select Committee]

     

9.

Greener Futures Investment Programme pdf icon PDF 177 KB

    To deliver action to mitigate climate change a number of initiatives have been collated into an initial carbon reduction programme. These initiatives are in alignment with the Greener Futures programme and emerging climate change strategy. Some of the initiatives are at delivery stage however the majority require further development before the costs can be confirmed and named in the Medium Term Financial Strategy and Transformation fund.

     

    [The decisions on this item can be called in by the Communities, Environment and Highways Select Committee]

    Additional documents:

    Decision:

    RESOLVED:

     

    1.    That the proposed investment in our Greener Futures Investment Programme was endorsed.

     

    2.    That officers will further develop the pipeline capital schemes so that they are fully scoped and costed, refining the information contained in Annex 2. Individual schemes will be brought to Cabinet for approval when they are developed to business case stage be noted.

     

    Reason for decision:

     

    Surrey County Council is directly responsible for carbon emissions resulting from our own estate and operations. Due to the nature of the services we provide, there are also carbon emissions within the county which we can reduce through investment in infrastructure, planning policy and other measures. 

     

    To tackle our own emissions, and those which fall within our scope of influence, to meet our 2030 and 2050 carbon reduction targets, we will be required to make significant changes to the way we deliver services across the spectrum of local authority activities. This will require additional resource, significant investment in our buildings and infrastructure and other associated costs. 

     

    However, there is more that the Council will need to do to ensure that our capital investment maximises carbon reduction opportunities and that these schemes, once delivered, are monitored to determine that expected carbon reductions are realised.  Baseline emissions research for Surrey, produced by Leeds University, has identified that there are a number of proven cost-effective and technically viable carbon reduction options that the County Council could deliver in addition to our existing capital programme to reduce carbon emissions. These types of initiatives and schemes are included below in Annexes 2 and 3. The majority of these schemes are still at feasibility stage and so further work is required by officers to develop these to business case stage with accurate costings. This report requests approval from Cabinet to continue to develop these initiatives. 

     

    [The decisions on this item can be called in by the Communities, Environment and Highways Select Committee]

     

10.

Digital Strategy 2025 pdf icon PDF 78 KB

    The Digital Strategy 2025 sets out the Council’s ambition for digital over the next five years and the direction of the Digital Transformation Programme, including the prioritisation of activity and resource deployment. It forms part of a suite of strategies that will direct the Council service design and delivery to achieve the objectives of the Organisation Strategy 2025.

     

    [The decisions on this item can be called in by the Resources & Performance Select Committee]

    Additional documents:

    Decision:

    RESOLVED:

     

    1.    That the Digital Strategy 2025 be approved.

    2.    That the Digital Strategy 2025 sets the direction for the Digital Transformation Programme, ensuring that resources deployed on the programme are core contributors to the delivery of the strategy was noted.

     

    Reason for decision:

     

    To enable the Council to adopt a consistent approach and level of ambition to the use of digital technology, and to ensure that the Digital Transformation Programme contributes directly to the outcomes described in the Organisation Strategy 2025.

     

    [The decisions on this item can be called in by the Resources & Performance Select Committee]

     

11.

2019/20 Month 10 (January) Financial Report pdf icon PDF 210 KB

    This report provides the details of the County Council’s 2019/20 financial position as at 31 January 2020 (M10) for revenue and capital budgets, and the expected outlook for the remainder of the financial year. Further details on Service budgets are to be found in Annex 1.

     

    [The decisions on this item can be called in by the Resources and Performance Select Committee]

    Additional documents:

    Decision:

    RESOLVED:

     

    That the Council’s forecast revenue and capital budget positions for the year be noted.

     

    Reason for decision:

     

    This report was to comply with the agreed policy of providing a monthly budget monitoring report to Leader and Cabinet for Member for approval of any necessary actions.

     

    [The decisions on this item can be called in by the Resources and Performance Select Committee]

     

12.

EXCLUSION OF THE PUBLIC

    That under Section 100(A) of the Local Government Act 1972, the public be excluded from the meeting during consideration of the following items of business on the grounds that they involve the likely disclosure of exempt information under the relevant paragraphs of Part 1 of Schedule 12A of the Act.

    Additional documents:

    Decision:

    RESOLVED: That under Section 100(A) of the Local Government Act 1972, the public be excluded from the meeting during consideration of the following items of business on the grounds that they involve the likely disclosure of exempt information under the relevant paragraphs of Part 1 of Schedule 12A of the Act.

     

13.

Commercial Programme (Waste) Update

    This Part 2 report contains information which is exempt from Access to Information requirements by virtue of paragraph 3 – Information relating to the financial or business affairs of any particular person (including commercially sensitive information to the bidding companies).

     

    [The decisions on this item can be called in by the Communities, Environment and Highways Select Committee]

    Decision:

    RESOLVED:

     

    That this Part 2 report contained information which was exempt from Access to Information requirements by virtue of paragraph 3 – Information relating to the financial or business affairs of any particular person (including commercially sensitive information to the bidding companies).

     

    See [Exempt Minute E-2-20].

     

    Reason for decision:

     

    See [Exempt Minute E-2-20].

     

    [The decisions on this item can be called in by the Communities, Environment & Highways Select Committee]