Agenda

AGM, Council - Tuesday, 24 May 2022 10.00 am

Venue: Woodhatch Place, 11 Cockshot Hill, Reigate, Surrey, RH2 8EF

Contact: Amelia Christopher 

Media

Items
No. Item

1.

CHAIR

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    1.    To elect a Chair for the Council Year 2022/23.

    2.    The Chair to make the statutory declaration of acceptance of office.

     

2.

APOLOGIES FOR ABSENCE

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    The Chair to report apologies for absence.

3.

MINUTES pdf icon PDF 438 KB

4.

DECLARATIONS OF INTEREST

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    All Members present are required to declare, at this point in the meeting or as soon as possible thereafter

    (i)            Any disclosable pecuniary interests and / or

    (ii)           Other interests arising under the Code of Conduct in respect of any item(s) of business being considered at this meeting

    NOTES:

    ·         Members are reminded that they must not participate in any item where they have a disclosable pecuniary interest

    ·         As well as an interest of the Member, this includes any interest, of which the Member is aware, that relates to the Member’s spouse or civil partner (or any person with whom the Member is living as a spouse or civil partner)

    ·         Members with a significant personal interest may participate in the discussion and vote on that matter unless that interest could be reasonably regarded as prejudicial.

5.

CHAIR'S ANNOUNCEMENTS

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    Welcome

    Welcome everyone to today’s Annual General Meeting (AGM). I find it hard to believe that a whole year has passed since we were either elected or re-elected as County Councillors of our great county – and what a year it has been. We and our residents have all faced many challenges over the past twelve months and we have more challenging times ahead of us. From the terrific work I have seen over the past year, I am confident that we can meet these challenges head on and continue to provide excellent service to our residents and our county. I look forward immensely to continuing to work with each and every one of you.

     

    Queen’s Platinum Jubilee ‘Thank You’ Party

    On the topic of service, at the end of June I am hosting a Queen’s Platinum Jubilee ‘Thank You’ Party for the extraordinary volunteers of Surrey who worked so tirelessly – often at great personal risk – to provide invaluable service and support to some of our most vulnerable residents throughout the pandemic.

     

    Earlier this month you all received an email from my office kindly requesting that you nominate the phenomenal volunteers in your areas. I do hope you have all taken the time to nominate your residents who did – and continue to do – so much to help others in less fortunate positions.

     

    If you have not yet nominated but wish to do so, please drop my office a line with the details. All nominations must be received by 10am tomorrow morning so please get nominating!

     

    Ukraine

    Of course, the terrible, terrible situation in Ukraine continues at devastating cost. We remain shoulder to shoulder with our friends in Ukraine and will continue to do all that we can to support them. I am greatly heartened that so many Surrey residents have stepped forward and opened their homes to displaced Ukrainians who have suffered so enormously. I am very proud of our residents who have done so and invite everyone to consider whether they too could offer their home to help someone very much in need.

     

    I am also exceptionally proud to say that Surrey County Council has played its part with Surrey Fire and Rescue Service (SFRS) donating essential equipment and our firefighters volunteering to help with the National Fire Chiefs Council (NFCC) distribution of equipment in Ukraine. Of the many firefighters who volunteered, six were selected to help deliver this equipment to Ukraine:

     

    ·         Rory Coulter – Logistics Lead  

    ·         Robert Clark – Firefighter – Training & Development 

    ·         Chris Clinnick – Crew Commander – Haslemere Alpha Watch  

    ·         Tom Westcott – Crew Commander – Dorking Red Watch  

    ·         Karl Jones – Firefighter – Egham Alpha Watch  

    ·         Matt Oakley – Fire investigation  

     

    Among others, I waved them off from Woodhatch earlier this month and was relieved and delighted to hear of their safe return. I am sure you join with me in offering them our grateful thanks and respect.

     

    Sad News – Cllr John Carruthers

    It is my sad duty to inform  ...  view the full agenda text for item 5.

6.

VICE-CHAIR

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    1.    To elect a Vice-Chair for the Council Year 2022/23.

    2.    The Vice-Chair to make the statutory declaration of acceptance of office.

     

7.

LEADER'S STATEMENT

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    The Leader to make a statement.

     

    There will be an opportunity for Members to ask questions and/or make comments.

     

8.

CHANGES TO CABINET PORTFOLIOS pdf icon PDF 10 KB

9.

ANNUAL REVIEW OF POLITICAL PROPORTIONALITY pdf icon PDF 286 KB

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    To formally review the proportional political allocation of places on committees and to adopt a scheme of proportionality for the Council Year 2022/23.

     

10.

APPROVAL OF COUNTY COUNCILLOR ABSENCE pdf icon PDF 79 KB

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    The purpose of this report is to request that the County Council considers whether to agree that County Councillor Alison Todd may continue to be absent from Council meetings by reason of ill health. 

     

     

11.

APPOINTMENT OF COMMITTEES

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    To appoint Members of the various Boards / Committees of the Council for the Council Year 2022/23 subject to any changes of membership to be reported to the meeting by Group Leaders.

     

    (Note: report to follow).

     

     

12.

ELECTION OF COMMITTEE CHAIRMEN AND VICE-CHAIRMEN

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    To elect Chairmen and Vice-Chairmen of Committees for the Council Year 2022/23.

     

    (Note: report to follow).

     

     

13.

AMENDMENTS TO THE COUNCIL'S CONSTITUTION pdf icon PDF 357 KB

14.

MEMBERS' QUESTION TIME

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    The Leader of the Council or the appropriate Member of the Cabinet or the Chairman of a Committee to answer any questions on any matter relating to the powers and duties of the County Council, or which affects the county.

     

    (Note: Notice of questions in respect of the above item on the agenda must be given in writing, preferably by e-mail, to Democratic Services by 12 noon on Wednesday 18 May 2022).

     

15.

STATEMENTS BY MEMBERS

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    Any Member may make a statement at the meeting on a local issue of current or future concern.

     

    (Note: Notice of statements must be given in writing, preferably by e-mail, to Democratic Services by 12 noon on Monday 23 May 2022)

     

16.

REPORT OF THE CABINET pdf icon PDF 455 KB

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    To receive the report of the meetings of the Cabinet held on 29 March 2022 and 26 April 2022.

     

17.

MINUTES OF CABINET MEETINGS pdf icon PDF 377 KB

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    Any matters within the minutes of the Cabinet’s meetings, and not otherwise brought to the Council’s attention in the Cabinet’s report, may be the subject of questions and statements by Members upon notice being given to Democratic Services by 12 noon on Monday 23 May 2022.

     

    Additional documents: