Agenda and minutes

Planning and Regulatory Committee
Wednesday, 22 March 2017 10.30 am

Venue: Ashcombe Suite, County Hall, Kingston upon Thames, Surrey KT1 2DN. View directions

Contact: Angela Guest tel: 020 8541 9075  Email: angela.guest@surreycc.gov.uk

Note: MO/2016/1563 - LAND AT BURY HILL WOOD AND SP12/01487 - Land at Watersplash Farm HAVE BEEN DEFERRED 

Webcast: View the webcast

Items
No. Item

179/17

APOLOGIES FOR ABSENCE AND SUBSTITUTIONS

180/17

MINUTES OF THE LAST MEETING pdf icon PDF 731 KB

    To confirm the minutes of the meeting held on 22 February 2017.

    Additional documents:

    Minutes:

    The Minutes of the previous meeting were approved as a correct record subject to the following amendments:

     

    That under Minute 175/17 paragraph 2 of ‘key points’ should read:

     

    Measures for traffic management which could include things such as jersey barriers could affect the way in which you would be able to view the bank and therefore restore and protect the bank, therefore should be considered after traffic management and not before.

     

    That under Minute 175/17 the following be added to paragraph 3 of ‘key points’ after the third sentence:

     

    Yet Members were concerned that no preventative measures were proposed.

     

    That under Minute 176/17, ‘Speakers’ paragraph 3 should read:

     

    It was stated that data of vehicle movements had only been received after requests had been made by local residents.  The local Member asked that in future these requests be answered in good time.

     

    That under Minute 176/17, the last sentence of paragraph 2 of ‘key points’ raised should read:

     

    The Committee agreed to add an informative to ask the applicant to submit vehicle movement data in advance of each six monthly liaison meeting.

     

     

181/17

PETITIONS

182/17

PUBLIC QUESTION TIME

183/17

MEMBERS' QUESTION TIME

184/17

DECLARATIONS OF INTERESTS

    All Members present are required to declare, at this point in the meeting or as soon as possible thereafter

    (i)            Any disclosable pecuniary interests and / or

    (ii)           Other interests arising under the Code of Conduct in respect of any item(s) of business being considered at this meeting

    NOTES:

    ·         Members are reminded that they must not participate in any item where they have a disclosable pecuniary interest

    ·         As well as an interest of the Member, this includes any interest, of which the Member is aware, that relates to the Member’s spouse or civil partner (or any person with whom the Member is living as a spouse or civil partner)

    ·         Members with a significant personal interest may participate in the discussion and vote on that matter unless that interest could be reasonably regarded as prejudicial.

     

    Additional documents:

    Minutes:

    There were none.

185/17

MO/2016/1563 - Land at Bury Hill Wood, Coldharbour Lane, Holmwood, Surrey RH5 6HN

    The installation of perimeter security fencing consisting of 2 metre (m) high Heras fencing and 3m high deer fencing; an office and wc at the site entrance; and office, welfare accommodation, water fuel and a generator, all ancillary to and in association with appeal decision APP/B3600/A/11/2166561 dated 7 August 2015.

     

    Additional documents:

    Minutes:

    This item was deferred as the Secretary of State had requested an Environmental Impact Assessment be undertaken.

186/17

MO/2016/1752 Land at Bury Hill Wood: Condition 14 Landscape and Restoration Management Plan pdf icon PDF 337 KB

    Details of a Landscape and Restoration Plan pursuant to Condition 14 of appeal ref: APP/B3600/A/11/2166561 dated 15 August 2015 – for approval.

     

    Additional documents:

    Minutes:

    Officers:

    Samantha Murphy, Principal Planning Officer

    Alan Stones, Planning Development Team Manager

    Caroline Smith, Transport Development Planning Manager

    Nancy El-Shatoury, Principal Solicitor

     

    Speakers:

    Hazel Watson, the Local Member, made the following points:

     

    1. The Local Member referenced the final paragraph of paragraph 13 of the report which stated that ‘all planting implemented pursuant to this permission shall be maintained in good, healthy condition and be protected from damage for five years from the completion of site restoration’. It was asked that this wording be reflected in the Conditions to ensure that the protection from damage was enforceable. It was also asked that programme be implemented to monitor the restoration of trees and shrubs on the site.

     

    Key points raised during the discussion:

     

    1. The Principal Planning Officer introduced the report and the update sheet tabled at the meeting and attached to these minutes. It was explained that the application was for the approval of Condition 14 of an appeal decision which was for an exploratory well site on land at Bury Hill Wood. It was stated that Condition 14 details a Landscape and Restoration Scheme for the applicant site for when drilling work and decommissioning have finished to return the land back to an after use compatible with forestry and to assist in absorbing the site back into the local landscape as soon as practicable. The Committee were informed of further details of the application in which it was noted that 27 letters of representation had been received and that the concerns of both Capel Parish Council and Leith Hill Action Group (LHAG) were outlined in the report. No technical objections had been received.
    2. A Member of the Committee referred to the Local Member’s comments regarding the restoration of the site and asked if these comments were addressed in Condition 2. The Planning Officer confirmed that these comments were addressed in Condition 2 of the report. 
    3. Members sought clarification on Japanese Knotweed in which it was confirmed that the applicant had committed to spraying the Japanese Knotweed in the first available spraying season and to continue spraying up until the end of the aftercare period.
    4. A discussion was had on adding clarification to Condition 2 on who would be responsible to replace any trees that die over the next five years. Planning Officers confirmed that would be the responsibility with whoever had responsibility of the land at that time. It was asked that discussions be had with the legal team regards to the wording of Condition 2to make it clearer.

     

    The resolution of the Committee was unanimous

    Resolved:

     

    That application MO/2016/1752 Land at Bury Hill Wood: Condition 14 Landscape and Restoration Management Plan was approved subject to conditions and reasons set out in the report

     

    Actions/further information to be provided:

     

    None.

     

187/17

SP12/01487 - Land at Watersplash Farm, Gaston Bridge Road and Fordbridge Road, Shepperton, Surrey, TW16 6AU

    Proposed extraction of concreting aggregate from land at Watersplash Farm together with the erection of processing plant and associated mineral infrastructure, the provision of a new access from the Gaston Bridge Road/Green Lane roundabout, restoration involving the importation of inert restoration materials to agriculture, flood meadows, lake and reed beds with public access, on a site of 28 ha, and temporary diversion of public footpath 53 for the duration of operations.

     

    Additional documents:

    Minutes:

    This item was deferred at the request of the Applicant.

188/17

WO/2017/0102 - Elm Nursery, Sutton Green Road, Sutton Green, Guildford, Surrey GU4 7QD pdf icon PDF 285 KB

    Details of a mitigation scheme to reduce and manage noise from the use of the wood chipper; a scheme for disposing of surface water; mature native planting of local provenance across the full extent of the eastern boundary of the application site; and the colours to be used on the external surfaces of all new structures to be constructed on the application site, submitted pursuant to Conditions 8, 11, 13 and 14 of planning permission ref: WO/2015/0605 dated 18 August 2016.

     

    Additional documents:

    Minutes:

    Officers:

    Alan Stones, Planning Development Team Manager

    Caroline Smith, Transport Development Planning Manager

    Nancy El-Shatoury, Principal Solicitor

     

     

    Key points raised during the discussion:

     

    1. The Planning Development Team Manager introduced the report and informed the Committee that the application was a details pursuant following from the planning permission received in August 2016. The details of the application related to noise, surface water drainage, planting and the colours of the items on the site. The concerns of local residents were highlighted as well as comments received from the local Member.
    2. The Planning Development Team Manager read out comments made by the  local Member who stated that a drawing received in April 2016 was not realistic and did not cover the detail that was necessary to understand what was proposed and how noise would be mitigated. The Planning Development Team Manager replied to the Local Members comments referencing the details outlined in the report regarding the concrete structure built to mitigate noise levels. The Committee noted that the Noise Consultant was satisfied with this strategy. Further points in the report were highlighted which confirmed that the site would continue to be monitored as the site progressed.    
    3. A Member queried the possibility of control measures to mitigate noise levels not being satisfactory.  He asked for confirmation that if that was the case that further noise insulation be put in place later. The Planning Development Team Manager highlighted that the conditions stated a certain noise level and if that was exceeded then it would be the applicant’s responsibility to ensure these standards were met.
    4. The Planning Development Team Manager confirmed that there was not enough space to have more than a single line of planting and that a number of species were proposed to be planted.

     

    The resolution of the Committee was unanimous

     

    Resolved:

     

    That application WO/2017/0102 - Elm Nursery, Sutton Green Road, Sutton Green, Guildford, Surrey GU4 7QD be approved subject to the conditions and reasons set out in the report.

     

    Actions/further information to be provided:

     

    None.

     

189/17

SP13/01153/SCA1 - Charlton Lane Waste Management Facility, Charlton Lane, Shepperton, TW17 8QA pdf icon PDF 106 KB

    Non-material amendment of planning permission ref: SP16/01220/SCC dated 23 September 2016 to allow for minor changes in the construction and design of the Charlton Lane Eco Park Development.

     

    Additional documents:

    Minutes:

    Officers:

    Stephen Jenkins, Deputy Planning Development Manager

    Alan Stones, Planning Development Team Manager

    Caroline Smith, Transport Development Planning Manager

    Nancy El-Shatoury, Principal Solicitor

     

    Key points raised during the discussion:

     

    1. The Deputy Planning Development Manager introduced the report and informed members that it the proposal was for 36 non-material amendments that arose during the construction of the project. It was highlighted that permission had already been granted and that the current application was to approve the amendments. The Deputy Planning Development Manager listed the details of the report stated that as a whole this did no constitute a material change.
    2. A Member of the Committee raised concerns over the wording used in the report and how it could be portrayed to members of the public. It was said that the description of ‘material’ and ‘non-material’ used in the report could be easily misunderstood and that information on how this is decided could be clearer and better publicised.  Members noted details of the report which could be seen as misrepresented and how the description of ‘material’ and ‘non-material’ changes were possibly inaccurate.
    3. The Member went on to discuss the consultation process of the application and stressed that local residents could have been better communicated with and informed of the changes at the site. The Deputy Planning Development Manager responded to the Members comments regarding the consultation process by stating that the government states that it is discretionary and that publicity and consultation was not mandatory in this case. It was noted that a Local Liaison Group which included local residents were informed of these changes prior to the application being received. Officers stated that site notices were put up and that consultation was had with the local district authority as well as the local residents association and the three Local Members. Officers went on to confirm that they believed that this consultation was appropriate due to the nature of the changes.
    4. Members of the Committee questioned if the Local Liaison Group had been informed once the application had been received. Officers confirmed that the group had been informed before the application was received and that once received it was published on the Surrey County Council website, district website and site notices were put up.
    5. Members of the Committee made clear that the description of ‘material’ and non-material’ amendments should be better publicised to prevent further confusion.  Officers agreed to include clarification of what ‘material’ and non-material’ amendments were, with examples of these, on the Surrey County Council website.    

     

    Resolved:

     

    That application SP13/01153/SCA1 - Charlton Lane Waste Management Facility, Charlton Lane, Shepperton, TW17 8QA be approved subject to the conditions and reasons set out in the report.

     

    Actions/further information to be provided:

     

    None.

     

    Marisa Heath left the meeting at 11:45am

     

190/17

GU17/P/00129 - St Peters Roman Catholic Comprehensive School, Horseshoe Lane East, Guildford, Surrey GU1 2TN pdf icon PDF 809 KB

    The erection of a two storey building to provide 8 x general teaching rooms, 3 x art class rooms, a chapel and other associated facilities, refurbishment of parts of the existing music and science blocks, creation of new tennis court / coach parking and hard play area, creation of 17 additional car parking spaces and 20 additional cycle parking spaces, landscaping and other associated works.

     

    Additional documents:

    Minutes:

     

    Officers:

    Dawn Horton-Baker, Senior Planning Officer

    Alan Stones, Planning Development Team Manager

    Caroline Smith, Transport Development Planning Manager

    Nancy El-Shatoury, Principal Solicitor

     

    Key points raised during the discussion:

     

    1. The Senior Planning Officer introduced the report and the update sheet tabled at the meeting. It was explained that the application proposed to expand St Peters school from a 6 forms of entry to a 7 forms of entry school which would mean an increase of 150 pupils. It was confirmed that a stand-alone two story building would be erected in the centre of the site and that refurbishment of other parts of the site were planned. Further details of the application were confirmed in which the Committee noted that four letters of objection had been received and that an objection had been received from Sport England due to the loss of playing field land.   Therefore this application would need to be referred to the Secretary of State.
    2. Members highlighted the necessity of the application due to the urgent need for school places in the area. It was stated that although there were traffic concerns that the school had a good record of mitigation by supporting transport by non-car modes.
    3. Members discussed the design process for school buildings and how it was of the opinion of some, that the quality could be improved. The Planning Development Control Manager explained that the design of the schools followed rules set out in a development plan which ensured the building met requirements. It was stated that further alterations would have cost implications.
    4. A Member of the Committee highlighted the objection received from Sport England and asked if the council allowed for a right of reply. The Senior Planning Officer confirmed that the school had considered the comments but decided that the playing field would not be used differently following the development. 
    5. Members raised concerns about the two trees which would be removed to accommodate two parking spaces at the site. Members sought clarification over the size of the trees which would replace the ones removed. Officers confirmed that the two trees had previously been given permission to be removed by Guildford Borough Council therefore the principle of the trees being removed had already been established.  Officers also confirmed that appropriate replacement trees would be planted at the site.
    6. Due to Members possibly being unaware of the location of the site, Members asked that phrases such as ‘vicinity’ and ‘surrounding area’ were not used and that the report was more specific when explaining details of the area. Officers highlighted that the report did include detail of what constitutes the local area. It was stated that, if helpful, a plan would be included in future reports to further clarify what was meant by the local area.
    7. Members sought clarification on the hours of working for the site which the officer stated that these would usually be implemented at the local district level. It was stated that if the Committee wished, these conditions could be reflected in the  ...  view the full minutes text for item 190/17

191/17

RU.17/0060 - Land at Salesian School, Guildford Road, Chertsey, Surrey KT16 9LU pdf icon PDF 385 KB

    The erection of a two storey building to provide 12 general teaching classrooms and associated works including the creation of 6 additional car parking spaces and 10 additional cycle parking spaces, extension of internal access road, creation of soakaway, hard landscaping works and works to trees. 

     

    Additional documents:

    Minutes:

    Officers:

    Alex Sanders, Principal Planning Officer

    Alan Stones, Planning Development Team Manager

    Caroline Smith, Transport Development Planning Manager

    Nancy El-Shatoury, Principal Solicitor

     

    Key points raised during the discussion:

     

    1. The Principal Planning Officer introduced the report and the update sheet tabled at the meeting. Members were informed that the application proposed to build a two story teaching block which would facilitate the expansion from an 8 forms of entry to a 9 forms of entry school. It was confirmed that nine letters of objection had been received that were mostly in regard to the increase of traffic movements in the area.
    2. Members spoke about the urgent need for school places in the area.
    3. A discussion was had around the design of the school in regards to air quality control in which officers stated that guidance was received from the Air Quality Consultation and that in this case they were satisfied with the design.
    4. Members questioned the reasoning behind the cancelling of the school bus which officers confirmed that the cancellation of the bus was due to lack of pupils using it and therefore making it economically unviable.     

     

    Resolved:

     

    That application RU.17/0060 - Land at Salesian School, Guildford Road, Chertsey, Surrey KT16 9LU be approved subject to reasons and conditions set out in the report.

     

    Actions/further information to be provided:

     

    None.

     

    The Committee adjourned at 12.35pm for lunch and the Committee reconvened at 13.03pm.

     

    Marissa Heath gave her apologies for the afternoon session of this meeting.

     

192/17

TA11/1075 - Oxted Sandpit, Barrow Green Road, Oxted, Surrey, RH8 0NJ pdf icon PDF 559 KB

    The infilling of the former quarry void with inert waste as defined in Regulation 7 (4) of the Landfill (England and Wales) Regulations 2002, together with any engineering materials necessary to line and cap the site and soils for restoration without compliance with Condition 3 of planning permission ref: TA94/0980/A3 dated 6 June 2007 for a further eight years.

     

    Additional documents:

    Minutes:

    Officers:

    Samantha Murphy, Principal Planning Officer

    Alan Stones, Planning Development Team Manager

    Caroline Smith, Transport Development Planning Manager

    Nancy El-Shatoury, Principal Solicitor

     

    Key points raised during the discussion:

     

    1. The Planning Officer introduced the item and informed the Committee of the applications details outlined in the report. It was stated that 10 letters of representation had been received that were specifically in relation to the recent consultation which was covered in the officers report and the update sheet tabled at the meeting. The Committee noted two typos in the report which were in paragraph 72 which referred to a draft section 106 agreement being appended which it should state a ‘draft heads of term’ and in paragraph 95 it writes Sand Martin nests become ‘invested’ when it should state ‘infested’.
    2. Members drew attention to condition 10 which stated that HGV movements would include some Saturdays.   The Planning Officer stated that this was an oversight and that the applicant agreed that there would be no movements on Saturdays. Therefore reference to Saturday HGV movements would be removed from Condition 10.
    3. In response to a Member query it was explained that this site was originally granted permission back in the 1970s and that it was always to be restored to its original state.  All mineral workings have to be reinstated to something appropriate to the area.

     

     

    Resolved:

     

    1. That subject to the prior completion of a Section 106 Agreement to secure a routing agreement for HGV vehicles accessing and egressing Oxted Sandpit, to permit application TA11/1075 - Oxted Sandpit, Barrow Green Road, Oxted, Surrey, RH8 0NJ subject to conditions.   

     

    1. That the following changes to conditions, as stated in the submitted report be amended:

    ·         Reference to Saturday HGV movements would be removed from Condition 10

    ·         That Condition 13 stipulates the hours and days of operation for maintenance.

    ·         That Condition 26 be amended to include damage to existing nests.

     

     

    Actions/further information to be provided:

     

    None.

     

193/17

TA13/1653 - Land at Oxted Sandpit, Barrow Green Road, Oxted, Surrey, RH8 0NJ pdf icon PDF 420 KB

194/17

DATE OF NEXT MEETING