All Members present are required to
declare, at this point in the meeting or as soon as possible
thereafter
(i)Any disclosable pecuniary interests and /
or
(ii)Other interests arising under the Code of Conduct in
respect of any item(s) of business being considered at this
meeting
NOTES:
·Members are reminded that they must not participate
in any item where they have a disclosable pecuniary
interest
·As well as an interest of the Member, this includes
any interest, of which the Member is aware, that relates to the
Member’s spouse or civil partner (or any person with whom the
Member is living as a spouse or civil partner)
·Members with a significant personal interest may
participate in the discussion and vote on that matter unless that
interest could be reasonably regarded as prejudicial.
The Senior Planning
Policy Officer introduced the report and updated sheet and provided
Members with a brief overview. Members noted that land at
Chiddingfold Storage Depot was situated in countryside beyond the
Green Belt approximately 2.9 kilometres (km) east of Chiddingfold
and around 1.7km south-west of Dunsfold on the south-west side of
Chiddingfold Road. The site area included part of the adjoining
woodland with the remainder of the land being occupied by buildings
or laid to hard standing. Members noted further details as outlined
in the published report.
Speakers:
None.
Key
points raised during the discussion:
A Member of the
Committee thanked officers for considering the issues raised during
Members’ visit to the site. The Member added that she
believed the additional condition addressed the issue and provided
reassurance that the road safety issues would be dealt
with.
The Committee noted
that it was legitimate for an applicant to make a retrospective
application within the planning system however it was noted that,
if the retrospective planning application was not granted, then
enforcement action was possible.
The Chairman moved
the recommendation which was unanimously agreed to
approve.
Actions / Further information to be provided:
None.
Resolved:
It was agreed to
permit application WA/2023/02564 subject to the conditions and
informatives outlined in the report and update sheet.
Outline application for the erection of 3-4 storey building for
extra care accommodation, comprising self-contained apartments,
staff and communal facilities, and associated parking. Appearance
and Landscaping reserved.
Charlotte Parker,
Development Management Team Leader
Officer Introduction:
The Senior Planning
Policy Officer introduced the report and update sheet and provided
Members with a brief overview. Members noted that the outline
application for the erection of 3-4 storey building was for extra
care accommodation, comprising self-contained apartments, staff and
communal facilities, and associated parking. Appearance and Landscaping reserved. Members
further noted that Condition 4 had been amended to include
reference that it was required prior to the commencement of the
development. Members noted further details as outlined in the
published report.
Speakers:
Julie
Last spoke in objection to the application and made the following
points:
That
she was the chair of the Ottershaw Neighbourhood Forum.
That
a facility of this kind was welcomed however local residents were
concerned with the proposal.
That
the revised design completely removed one wing of the development
to remove overshadowing and overlooking issues with adjacent
residents. The speaker noted that the proposal had now changed from
three to four storeys and the capacity was increased by 7 units to
a total of 51 units.
It
was noted that local residents remained convinced that a building
of these proportions in terms of scale, mass and its slab-sided
flat roof design occupying the same plot position as the original
outline proposal was significantly overbearing and out of character
for the surrounding area.
That
residents could not see how any post outline design could remedy
this and transform it into a structure of landmark value and that
it was exacerbated through the loss of the mature trees which
removed any masking from the tallest part of the
structure.
That
these issues had been highlighted by many objectors.
That
the four storey elevation facing Slade Road, due to include
balconies and fenestration, was only 20 metres away from the two
storey frontages at numbers 4 to 10 and would cause a significant
overlooking issue. It was further noted that there was no scope for
screening as the façade was four metres from the site
boundary.
That
a combination of a reduction of unit numbers, partial reinstatement
of one to two floors of the removed wing, a reduction in the length
of the Brox Road facade and better use of the basement areas,
together with improved roof edge details to mask the flat roof
façade and additional landscaping could all be considered in
order to achieve a design which would better integrate the
surrounding area.
That
at 25 spaces, parking capacity remained an issue, and was below the
parking standard due to spaces to be used for staff. It was further
noted that there was no on-street parking in the surrounding
area
In
regard to the Ottershaw Local Plan, a Member asked the speaker
whether it included details related to restrictions to the heights
of properties in the area. The speaker stated that the Local Plan
was in its consultation stage and that the Ottershaw Neighbourhood
Forum had submitted comments on potential restrictions to property
height. The speaker further ...
view the full minutes text for item 35/24
Outline application for the
erection of a part 1 and part 3 storey building for Extra Care
Accommodation, comprising self-contained apartments, staff and
communal facilities, and associated car parking (Class C2); the
reprovision of a revised Scouts Hut curtilage including a new
amenity area (Class F2); and a new access from Salisbury Road.
Appearance and landscaping reserved (amended plans).
Dawn Horton-Baker, Development
Management Team Leader
Officer Introduction:
The Senior Planning Policy
Officer introduced the report and updated sheet and provided
Members with a brief overview. It was noted that the application
was for the outline application for the erection of a part 1 and
part 3 storey building for Extra Care Accommodation, comprising
self-contained apartments, staff and communal facilities, and
associated car parking (Class C2); the reprovision of a revised
Scouts Hut curtilage including a new amenity area (Class F2); and a
new access from Salisbury Road. Appearance and landscaping reserved
(amended plans). Members noted further details as outlined in the
published report.
Speakers:
On behalf of the
applicant / Agent, Chris Wilmshurst made the following
points:
That the site, being
1.54 hectares, was one of the largest selected as suitable for
accommodating extra care housing and would deliver up to 93 units
and is the first scheme in the Epsom and Ewell borough.
That it comprised of
a former school playing field and the grounds of the Second
Cuddington Scout.
Detailed discussion
had been had with the Scout Group in regard to the scout land. The
land was reorganised to facilitate the development and the Scout
Group supported the proposal and consider the changes would improve
opportunities for the use of the land.
That the former
school playing field had not been used for over 15 years and had
become overgrown.
That pre-application
discussions had taken place with Sport England and, due to the loss
of the playing field, the council had reached an agreement to
offset the loss with a financial contribution of over
£100,000 to fund local sporting facilities.
That the proposal
would offset 93 homes against Surrey’s target to deliver 725
homes for adults in need of care and support.
The Local Member,
Eber Kington, made the following points:
That he welcomed the
proposal as a contribution to the development of a modern adult
social care for residents.
That the site was
predominantly a residential area, comprising of a mix of bungalows,
two storey houses and some three storey houses and apartment
blocks.
That he was pleased
that the four-storey block had been removed from the
proposal.
That the concept of
extra care housing among residential homes would develop a
residential and social mix which will enhance the community and
provide much-needed housing units.
That the application
site is lined with trees which will provide privacy for the
surrounding properties and residents of the development. The Local
Member added that he was pleased with the limited tree
loss.
Noted that the
development would result in a loss of 42.61 habitat units and would
not provide a biodiversity net-gain. The Local Member added that he
appreciated that offsite provisions had been proposed to offset
this however the land identified was not in the local area. The
Local Member asked the committee to investigate whether local land
was available.
The
Planning Advisory Service undertook a review of the Planning and
Regulatory Committee (P&R) in 2023. The recommendations of the
review were reported to the July meeting, with the recommended
changes to the Code of Best Practice Planning and Part 4 of the
Standing Orders considered by this committee on 27 September 2023.
These were then approved by the Council on 10 October 2023 and have
been implemented for subsequent P&R meetings. It was agreed
that the P&R committee would review the operation of the
changes after six months to see how they worked.
Officers introduced
the report and explained that the Planning Advisory Service
undertook a review of the Planning and Regulatory Committee
(P&R) in 2023. The recommendations of the review were reported
to the July meeting, with the recommended changes to the Code of
Best Practice Planning and Part 4 of the Standing Orders considered
by this committee on 27 September 2023. These were then approved by
the Council on 10 October 2023 and have been implemented for
subsequent P&R meetings. It was agreed that the P&R
committee would review the operation of the changes after six
months to see how they worked. Officers stated that observations
had shown that the committee had run better overall and that
feedback from officers, Members and applicants was overwhelmingly
positive.
Officers proposed
that the running order of speakers was unchanged but that the
number of public speakers was increased to four as outlined in the
report. This is a maximum of four speakers for a proposal, and four
against.
Officers proposed
that the speaking time for Local Members was increased from three
minutes to five minutes as outlined in the report.
It was noted that the
recommended was to retain the changes to the Code of Best Practice
Planning and the Standing Orders as adopted by Council on 10
October 2023 but with amendments to the number of public speakers
and the time allotted for the local member, and to ask Council to
formerly amend these elements at the meeting on 9 July
2024.
Actions / Further information to be provided:
None.
Resolved:
The
Committee agreed to retain the changes to the Code of Best Practice
Planning and the Standing Orders as adopted by Council on 10
October 2023 but with amendments to the number of public speakers
and the time allotted for the local member, and to ask Council to
formerly amend these elements at the meeting on 9 July
2024.
This report sets out
proposed changes to the Constitution to give further delegated
authority to relevant managers within the Planning Group in
relation to Enforcement matters and to increase resilience in the
delegated sign off process for planning applications. It is also
proposed to remove some redundant elements in the existing
Constitution.
Officers introduced
the report and set out the proposed changes to the Constitution to
give further delegated authority to relevant managers within the
Planning Group in relation to Enforcement matters and to increase
resilience in the delegated sign off process for planning
applications. It is also proposed to remove some redundant elements
in the existing Constitution. Full details were provided within the
published report.
Actions / Further information to be provided:
None.
Resolved:
The Committee noted the
proposed changes and agreed that these are presented to full
Council for agreement.
39/24
DATE OF NEXT MEETING
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The next meeting of the Planning &
Regulatory Committee will be on 24 July 2024.
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