Agenda, decisions and minutes
PDF 1 MBVenue: Reigate Town Hall, Castlefield Road, Reigate, Surrey RH2 0SH
Contact: Susan Briant, Community Partnership and Committee Officer Consort House, 5-7 Queensway, Redhill, Surrey RH1 1YB
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APOLOGIES FOR ABSENCE (AGENDA ITEM ONLY)
To receive any apologies for absence. Minutes: Apologies for absence were received from Mrs Kay Hammond, Mr Michael Gosling, Ms Barbara Thomson and Cllr John Stephenson.
Apologies for lateness were received from Mr Nick Harrison. |
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MINUTES OF PREVIOUS MEETING (AGENDA ITEM ONLY)
To approve the minutes of the previous meeting as a correct record. The minutes will be available in the committee room half an hour before the start of the meeting, or online at www.surreycc.gov.uk/reigateandbanstead or by contacting the Community Partnership and Committee Officer. Additional documents: Minutes: The minutes were agreed as a true and accurate record of the meeting. |
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DECLARATIONS OF INTEREST (AGENDA ITEM ONLY)
To receive any declarations of disclosable pecuniary interests from Members in respect of any item to be considered at the meeting.
Notes: · Each Member must declare any interest that is disclosable under the Relevant Authorities (Disclosable Pecuniary Interests) Regulations 2012, unless it is already listed for that Member in the Council’s Register of Disclosable Pecuniary Interests.
· As well as an interest of the Member, this includes any interest, of which the Member is aware, that relates to the Member’s spouse or civil partner (or any person with whom the Member is living as a spouse or civil partner).
· If the interest has not yet been disclosed in that Register, the Member must, as well as disclosing it at the meeting, notify the Monitoring Officer of it within 28 days.
· If a Member has a disclosable interest, the Member must not vote or speak on the agenda item in which it arises, or do anything to influence other Members in regard to that item. Minutes: There were no declarations of interest. |
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PETITIONS (AGENDA ITEM ONLY)
To receive any petitions in accordance with Standing Order 68. Notice should be given in writing or by email to the Community Partnership and Committee Officer at least 14 days before the meeting. Alternatively, the petition can be submitted on-line through Surrey County Council’s e-petitions website as long as the minimum number of signatures (30) has been reached 14 days before the meeting.
One petition was received prior to the deadline.
Minutes: One petition was received. |
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Petition - 20mph Speed Limit - Woodmansterne Street/Carshalton Road
Response attached Minutes: The Committee received a petition signed by 135 residents, requesting that the speed limit of that section of Woodmansterne Lane from the village sign to Carshalton Road be reduced from 30mph to 20mph, and that the speed limit of Carshalton Road from Woodmansterne Lane up to and including the pinch point be reduced from 30mph to 20mph.
The Committee NOTED the response of the Area Team Manager, attached to the minutes as Appendix A. |
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FORMAL PUBLIC QUESTIONS (AGENDA ITEM ONLY)
To answer any questions from residents or businesses within the Reigate and Banstead Borough area in accordance with Standing Order 69. Notice should be given in writing or by email to the Community Partnership and Committee Officer by 12 noon 4 working days before the meeting.
One question received to date:
Parking outside Schools – Cllr Patsy Shillinglaw (Response attached) Minutes: One formal public question was received. A response was tabled and is attached to the minutes as Appendix B.
[Cllr Patsy Shillinglaw asked a supplementary question. She was grateful that the roads surrounding Reigate School mentioned in her original question will be included in the next review, and wished to know when this was likely to be implemented. She also asked for a commitment from Surrey County Council that the headteacher of Reigate School will be supported to create an additional entrance and parking. A written response from the Parking Team Manager would be sought.] |
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FORMAL MEMBER QUESTIONS (AGENDA ITEM ONLY)
To receive any questions from Members under Standing Order 47. Notice should be given in writing to the Community Partnership and Committee Officer before 12 noon 4 working days before the meeting.
One question received to date:
Restoration of Reigate Priory Museum – Cllr Roger Newstead (Response attached)
Minutes: One Member question was received from Cllr Roger Newstead. A response was tabled and is attached to the minutes as Appendix C.
[Cllr Newstead asked a supplementary question. He wished to know whether Surrey County Council was seeking a temporary alternative site, and if so, the progress made with this so far. He also wished to know what the space allocation would be when the works were complete. A written response from the Property Team would be sought; the divisional Member for Reigate, Dr Zully Grant-Duff, added that she also had serious concerns about Reigate Priory and emphasised that he was pursuing the matter actively with Cabinet colleagues.] |
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LOCAL COMMITTEE AND MEMBERS ALLOCATION FUNDING - UPDATE [FOR INFORMATION ONLY]
Surrey County Council Councillors receive funding to spend on local projects that help to promote social, economic or environmental well-being in the neighbourhoods and communities of Surrey. This funding is known as Members’ Allocation. For the financial year 2013/14 the County Council has allocated £12,876 revenue funding to each County Councillor and £35,000 capital funding to each Local Committee. This report provides an update on the projects that have been funded since May 2013 to date.
(Report and Annex 1 attached)
Additional documents: Minutes: Resolution:
The Committee NOTED the amounts that have been spent from the Members’ Allocation (revenue) and Local Committee capital budgets, as set out in Annex 1 of the report submitted.
[The Chairman reminded Members that all funding must be committed by the end of February 2014.] |
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HIGHWAYS FORWARD PROGRAMME 2014/15 - 2015/16 [EXECUTIVE FUNCTION]
This report seeks approval of a programme of highway works for Reigate and Banstead funded from the Local Committee’s delegated capital, revenue and Community Enhancement budgets.
(Report and Annexes 1 and 2 attached) Additional documents: Decision: The Committee:
(i) NOTED that it has been assumed that the Local Committee’s devolved highways budget for capital, revenue and Community Enhancement works for 2014/15 remains the same as for 2013/14, at £780,210.
(ii) AUTHORISED that the Area Team Manager, in consultation with the Local Committee Chairman and Vice-Chairman be able to amend the programme should the devolved budget vary from this amount.
(iii) AGREED that the capital improvement schemes allocation for Reigate and Banstead be used to progress the Integrated Transport Schemes programme set out in Annex 1 of the report submitted.
(iv) AUTHORISED the Local Committee Chairman, Vice-Chairman and Area Team Manager, together with the relevant local divisional Member to progress any scheme from the Integrated Transport Schemes programme for the period 2014/15 to 2016/17, including consultation and statutory advertisement that may be required under the Road Traffic Regulation Act 1984, for completion of those schemes.
(v) AGREED that where the Local Committee Chairman, Vice-Chairman, relevant local divisional Member and Area Team Manager agree that an Integrated Transport Scheme should not progress for any reason, a report be submitted to the next formal meeting of the Local Committee for resolution.
(vi) AGREED that the capital maintenance schemes allocation for Reigate and Banstead be divided equitably between County Councillors to carry out Local Structural Repair, and that the schemes to be progressed be agreed by the Area Team Manager in consultation with the Local Committee Chairman, Vice-Chairman and local divisional Members, based on the roads identified in Annex 2 of the report submitted.
(vii) AUTHORISED that the Area Team Manager, in consultation with the Local Committee Chairman, Vice-Chairman, be able to vire money between the capital improvement schemes (Integrated Transport Schemes) and capital maintenance (Local Structural Repairs) budgets for the period 2014/15 to 2015/17, if required.
(viii) AUTHORISED that the Area Team Manager, in consultation with the Local Committee Chairman, Vice-Chairman and relevant local divisional Member, to use £100,000 of the revenue maintenance budget for 2014/15 as detailed in Table 2 of the report submitted.
(ix) AGREED that £5,000 per County Councillor be allocated from the revenue maintenance budget for Highways Localism Initiative works, and that if this funding is not distributed by the end of October 2014, the monies revert to the relevant Member’s Community Enhancement allocation.
(x) AGREED that the remaining £134,110 of the revenue maintenance budget be used to fund a revenue maintenance gang in Reigate and Banstead and to carry out other minor works identified by the Area Maintenance Engineer, in consultation with the Local Committee Chairman, Vice-Chairman and relevant local divisional Member.
(xi) AUTHORISED that the Area Maintenance Engineer, in consultation with the Local Committee Chairman and Vice-Chairman, be able to vire the revenue maintenance budget between the identified work headings in Table 2 of the report submitted for period 2014/15 to 2016/17.
(xii) AGREED that the Community Enhancement Funding is devolved to each County Councillor based on an equitable allocation of £5,000 per division.
(xiii) AGREED that Members should contact the Area ... view the full decision text for item 71/13 Minutes: Declarations of Interest: None
Officers attending: Anita Guy, Senior Engineer, South East Area Team, Surrey Highways
Petitions, Public Questions, Statements: None
Member Discussion – key points:
· Dr Zully Grant-Duff proposed amending recommendation (ix) with the effect of bringing forward the deadline for bids to the Highways Localism Initiative forward from the end of November 2014 to the end of October 2014, in order to enable the funding to revert to the relevant Member’s Community Enhancement Fund one month earlier. This was seconded by Mr Jonathan Essex and agreed by the Committee.
· Discussion took place regarding speeding on Gatton Park Road, Reigate, and whether it would be possible to bring forward the implementation of safety measures which were currently scheduled for 2016. The Senior Engineer informed Members that there was flexibility to bring forward items in the Integrated Transport Schemes (ITS) programme if there were underspends elsewhere, with the agreement of the Local Committee Chairman and Vice-Chairman.
Resolution:
The Committee:
(i) NOTED that it has been assumed that the Local Committee’s devolved highways budget for capital, revenue and Community Enhancement works for 2014/15 remains the same as for 2013/14, at £780,210.
(ii) AUTHORISED that the Area Team Manager, in consultation with the Local Committee Chairman and Vice-Chairman be able to amend the programme should the devolved budget vary from this amount.
(iii) AGREED that the capital improvement schemes allocation for Reigate and Banstead be used to progress the Integrated Transport Schemes programme set out in Annex 1 of the report submitted.
(iv) AUTHORISED the Local Committee Chairman, Vice-Chairman and Area Team Manager, together with the relevant local divisional Member to progress any scheme from the Integrated Transport Schemes programme for the period 2014/15 to 2016/17, including consultation and statutory advertisement that may be required under the Road Traffic Regulation Act 1984, for completion of those schemes.
(v) AGREED that where the Local Committee Chairman, Vice-Chairman, relevant local divisional Member and Area Team Manager agree that an Integrated Transport Scheme should not progress for any reason, a report be submitted to the next formal meeting of the Local Committee for resolution.
(vi) AGREED that the capital maintenance schemes allocation for Reigate and Banstead be divided equitably between County Councillors to carry out Local Structural Repair, and that the schemes to be progressed be agreed by the Area Team Manager in consultation with the Local Committee Chairman, Vice-Chairman and local divisional Members, based on the roads identified in Annex 2 of the report submitted.
(vii) AUTHORISED that the Area Team Manager, in consultation with the Local Committee Chairman, Vice-Chairman, be able to vire money between the capital improvement schemes (Integrated Transport Schemes) and capital maintenance (Local Structural Repairs) budgets for the period 2014/15 to 2015/17, if required.
(viii) AUTHORISED that the Area Team Manager, in consultation with the Local Committee Chairman, Vice-Chairman and relevant local divisional Member, to use £100,000 of the revenue maintenance budget for 2014/15 as detailed in Table 2 of the report submitted.
(ix) AGREED that £5,000 per County Councillor ... view the full minutes text for item 71/13 |
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HIGHWAYS SCHEMES UPDATE [FOR INFORMATION ONLY]
At the 4 March 2013 Local Committee, Members agreed a programme of revenue and capital highway works in Reigate and Banstead. Delegated Authority was given to enable the forward programme to be progressed without the need to bring further reports to the Local Committee for decision. This report sets out recent progress.
(Report and Annex 1 attached) Minutes: Resolution:
The Committee NOTED the contents of the report for information. |
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This paper is to update Members on the Redhill Balanced Network and feedback received following the 6 week consultation on Station Road (eastern end), Redhill.
(Report and Annex A attached)
Additional documents: Decision: The Committee AGREED to:
(i) NOTE the feedback from the consultation and the need for further discussions with Solum Regeneration (developer of Redhill railway station).
(ii) DELEGATE the decision on the layout and material usage to the Area Team Manager in consultation with the Chairman of the Local Committee, Member Task Group and Project Manager and to report the findings to the next available Local Committee.
REASONS:
To enable the detailed design and contract documentation to be commenced at the first opportunity to allow the works to start during the summer (August) of 2014 with an anticipated completion date of November 2014.
Any delay in progressing this scheme will mean that works would be carried out during the winter (January to March 2015), which should be avoided, and the grant funding is only allocated up to 31 March 2015. Minutes: Declarations of Interest: None
Officers attending: Narendra Mistry, Principal Design Engineer, Surrey Highways and Yvonne Shaw, Senior Regeneration Officer, Reigate and Banstead Borough Council
Petitions, Public Questions, Statements: None
Member Discussion – key points:
· Discussion took place regarding Marketfield Way as a location for the disabled parking bays. Whilst Members were in broad agreement with this, it was felt that promotion of the new location was required. Concerns were also raised regarding the number of people with disabilities taking part in the consultation. The Borough Council’s Redhill Regeneration Officer reported that she had visited Redhill Hub to explain the consultation, offer a meeting and seek support on spreading information on the consultation to disability groups. Very few objections to the proposed location had been returned to her.
· Concerns were raised regarding co-ordination of works, and the need to ensure that safeguards were in place to prevent the new paving being removed to enable other works to take place. The Principal Design Engineer reported that Section 58 notices were in place to ensure that works cannot take place within a year (except in the event of an emergency). It was also noted that the Redhill Station redevelopment was due to commence in January 2014. The Borough Council’s Redhill Regeneration Officer added that discussions were taking place with the developers of all sites adjacent to the balanced network scheme in order to knit together designs, taking into account different delivery timescales.
Resolution:
The Committee AGREED to:
(i) NOTE the feedback from the consultation and the need for further discussions with Solum Regeneration (developer of Redhill railway station).
(ii) DELEGATE the decision on the layout and material usage to the Area Team Manager in consultation with the Chairman of the Local Committee, Member Task Group and Project Manager and to report the findings to the next available Local Committee. |
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LOCAL SUSTAINABLE TRANSPORT FUND - TRAVEL SMART - WAYFINDER SIGNAGE [EXECUTIVE FUNCTION]
In June 2012, Surrey County Council was successful in securing an award of £14.3 million in grant funding from the Department of Transport’s Local Sustainable Transport Fund (LSTF). This is in addition to the award of £3.9 million LSTF Key Component secured in July 2011.
Both grants are for the period up to 31 March 2015 and jointly form the Surrey Travel SMART programme. As part of the Surrey Travel SMART programme, a total of £4.8 million has been allocated for sustainable travel improvements in Redhill/Reigate.
This report asks Members to consider the final designs for wayfinding signs to be installed in Redhill town centre and the local area.
(Report and Annexes A – E attached) Additional documents: Decision: The Committee AGREED:
(i) The final designs, sign locations and map base for the wayfinder signage programme.
(ii) For the programme to proceed to installation in 2014, subject to final Local Sustainable Transport Task Group sign off of costs.
REASONS:
Redhill town centre currently has nine different signage systems in place for pedestrians. These signs are in varying states of repair, with many holding incorrect or obsolete information on them. The programme will replace these with a new, consistent map based wayfinding system, making it easier for local people and visitors to navigate effectively around and through the town centre. This decision allows the project to proceed with agreed final designs to the installation phase. Minutes: Declarations of Interest: None
Officers attending: Marc Woodall, Travel SMART Engagement Team Manager
Petitions, Public Questions, Statements: None
Member Discussion – key points:
· Members wished to know how the map would be kept up to date, given the proposed changes in Redhill town centre. The officer informed the Committee that only significant changes in the town would require the map to be updated, and that any shops marked on the map were for wayfinding purposes only, rather than advertising. For example, Sainsbury’s is a key landmark in the town centre. The officer reported that he was working with colleagues in Transport Development Planning to ensure that Section 106 funds from the new developments in Redhill are used to fund updates to the maps.
· A question was asked regarding the maintenance of the maps. The officer explained that there two types of maintenance: regular cleaning with a pressure washer, for which negotiations are ongoing with Reigate and Banstead Borough Council for this to be incorporated into the borough council’s streetworks contract; and ‘hard’ maintenance such as repairs to damage which would be delivered by the contractor delivering the signage. A service level agreement would be entered into, with a 48 hour call out time. It was noted, however, that the signs will be “vandal proof”, with foundations and hardened glass; they will be extremely robust.
· Members thanked the officer for his work and looked forward to seeing the proposals come to fruition.
Resolution:
The Committee AGREED:
(i) The final designs, sign locations and map base for the wayfinder signage programme.
(ii) For the programme to proceed to installation in 2014, subject to final Local Sustainable Transport Task Group sign off of costs. |
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SURREY TRADING STANDARDS WORK IN REIGATE AND BANSTEAD DURING 2013 [FOR INFORMATION ONLY]
A report to provide an update on Surrey Trading Standards work affecting Reigate and Banstead Borough in 2013, including changes.
(Report attached) Minutes: Declarations of Interest: None
Officers attending: David Bullen, Senior Trading Standards Officer
Petitions, Public Questions, Statements: None
Member Discussion – key points:
· Members wished to know if there was a “Buy with Confidence” logo. The officer informed Members that there was, and traders subscribing to the scheme were entitled to display this on their vans, advertising and other paperwork. There is also a “Buy with Confidence” directory of members, and a website.
· Noting that Raven Housing Trust had distributed 1,000 No Cold Calling sticker packs to its residents, Members wished to know whether other social landlords had received the packs. The officer undertook to find out this information. He requested that any suggestions for other suitable organisations that may be able to distribute the packs should be sent to Trading Standards. The Chairman suggested that the Live at Home Schemes in Redhill and Horley would be suitable organisations; the officer reported that the Redhill scheme had received packs and would check with regards to Horley.
· Members commended the service on their work in protecting vulnerable and older people, and for their communications, particularly the weekly email bulleting which was extremely useful and valued by residents.
· A question was asked regarding the recovery of money from rogue traders. The officer informed Members that it was easier to protect money which had not been paid in the first place. Options for recovering funds included the Small Claims Court; however, this could be a costly and difficult process, and there was no guarantee that the money would be recovered. If Trading Standards achieve a successful prosecution, victims can apply for compensation via the courts. Victims can also apply for compensation via the Proceeds of Crime Act in the event of a prosecution.
Resolution:
The Committee NOTED the report for information. |
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CABINET FORWARD PLAN [FOR INFORMATION ONLY]
Report attached Minutes: Resolution:
The Committee NOTED the report for information.
[The Chairman informed Members that she would be writing to Mrs Linda Kemeny, the Cabinet Member for Schools and Learning, to thank her and her team for their hard work in meeting the timescales to deliver additional school places in the borough.] |
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LOCAL COMMITTEE FORWARD PLAN [FOR INFORMATION ONLY]
Report attached Minutes: Resolution:
The Committee:
(i) NOTED the report for information.
(ii) AGREED the meeting dates for 2014-15 as set out in the report submitted. |
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