Agenda, decisions and minutes

Tandridge Local Committee
Friday, 25 September 2015 10.15 am

Venue: Nutfield Memorial Hall,High Street, Nutfield,Surrey, RH1 4HE

Contact: Sarah Woodworth, Community Partnership and Committee Officer  Tandridge District Council Offices, Station Road East, Oxted, Surrey, RH8 0BT

Items
No. Item

13/15

APOLOGIES FOR ABSENCE

14/15

MINUTES OF PREVIOUS MEETING pdf icon PDF 204 KB

15/15

DECLARATIONS OF INTEREST

    To receive any declarations of disclosable pecuniary interests from Members in respect of any item to be considered at the meeting.

     

    Notes:

    ·        In line with the Relevant Authorities (Disclosable Pecuniary Interests) Regulations 2012, declarations may relate to the interest of the member, or the member’s spouse or civil partner, or a person with whom the member is living as husband or wife, or a person with whom the member is living as if they were civil partners and the member is aware they have the interest.

     

    ·        Members need only disclose interests not currently listed on the Register of Disclosable Pecuniary Interests.

     

    ·        Members must notify the Monitoring Officer of any interests disclosed at the meeting so they may be added to the Register.

     

    ·        Members are reminded that they must not participate in any item where they have a disclosable pecuniary interest.

     

    Minutes:

    None received.

16/15

PETITIONS

    To receive any petitions in accordance with Standing Order 68. Notice should be given in writing or by email to the Community Partnership and Committee Officer at least 14 days before the meeting. Alternatively, the petition can be submitted on-line through Surrey County Council’s e-petitions website as long as the minimum number of signatures (30) has been reached 14 days before the meeting.

    Minutes:

    No petitions received.

17/15

FORMAL PUBLIC QUESTIONS

    To answer any questions from residents or businesses within the Tandridge District area in accordance with Standing Order 69. Notice should be given in writing or by email to the Community Partnership and Committee Officer by 12 noon four working days before the meeting.

    Minutes:

    Eight formal public questions were received.

     

    Question 1

     

    The question asked for information on the different agencies and their responsibilities towards parking matters was submitted by David Cooley, Tandridge District Councillor and Chairman of Warlingham Parish Council. 

     

    Mrs Marks felt that although the information was useful, what would be helpful if the information could be made clearer and in a format that Councillors and Parishes could forward on to residents to provide clear guidance around parking enforcement.   The Committee agreed this would be helpful and asked that it could be produced and distributed.

     

    Question 2

     

    On behalf of Horne Parish Council, Parish Councillors David Brown and Tracey Osgood asked if BOAT 329 could be declassified as a bridleway.  The Chairman advised that the response set out the various legal options for the request. They thanked the Committee for the response but would still like to try to take forward and pursue.  Divisional Member Mr Sydney sympathised with the Parish and was supportive in their request.  Mrs Windsor advised that as this leads into her Division she has contacted the satnav companies through their websites to advise that this route is not suitable for vehicular access.  The Highways Manager offered to take their request forward.

     

    Question 3

     

    On behalf of Nutfield Parish Council David Cullen asked if a 20mph would be considered for parts of the Parish.  Mr Cullen advised he was happy with the response but asked if a petition from the local school would be helpful in this request.  The Principle Engineer advised that this would not be necessary to look into the request.

     

    Question 4

     

    On behalf of Nutfield Parish Council David Cullen asked if anything could be done to rectify undulation and poor drainage on Kings Mead.  Could the Parish Council take some action to rectify the issue.  The Area Highways Officer advised that they would not recommend that the Parish Council carried out the works and offered that Highways worked with the Parish.  Divisional Member Mrs Windsor advised that she would be happy to some of her allocation to help with the work.

     

    Mr Hodge suggested that residents should write to our MP Sam Gyimah to lobby and ask what he could do for a fairer funding system from central government.  This includes fairer funding for education and for car tax money which is not proportionate to the amount paid by Surrey residents.   Mr Hodge advised that it cost the County £800,000 to put notices in papers for traffic regulation orders and questioned in the day of internet and social media if this was a good use of money.

     

    Question 5  

     

    Simon Morrow asked for an update on the current status of the parking proposals in Glebe and Elm road in Warlingham.  Mr Morrow indicated that residents may now be in favour of a parking scheme.  The Chairman advised that each parking review starts a fresh. 

     

    Question 6

     

    Mr John Hill raised a question over the concerns that the resurfacing on Westhall Road in Warlingham  ...  view the full minutes text for item 17/15

Annex 1 pdf icon PDF 115 KB

Additional documents:

18/15

MEMBERS QUESTIONS pdf icon PDF 102 KB

    To receive any written questions from Members under Standing Order 47.  Notice should be given in writing to the Community Partnership and Committee Officer of formal questions by 12.00 noon four working days before the meeting.

    Additional documents:

    Minutes:

    Two Member questions were submitted and no questions were asked informally at the meeting.

     

    Mr Sydney raised a question regarding highway matters in the Lingfield Division.  Mr Sydney was happy with the response provided.

     

    Mr Skellett asked for an update on Operation Horizon in his Division, and thanked Officers for the response provided.

19/15

LOCAL COMMITTEE DECISION TRACKER (FOR INFORMATION) pdf icon PDF 151 KB

    This document provides an update on the decisions made at previous meetings of the Tandridge Local Committee starting from June 2015.

     

     

    Minutes:

    Declarations of Interest: None

     

    Officer attending: Sarah Woodworth, Community Partnership and Committee Officer

     

    Petition, Public Questions, Statements: None

     

    The Community Partnership and Committee Officer informed the Committee that this item would be a new standing item on the Local Committee agenda.  This would be a public document that would track actions agreed by the committee which would not be captured in recommendations of reports.  For example actions arising from petitions or public questions.

     

    Members Discussion- Key Points

     

    ·         The Chairman highlighted to the Committee, following the Cabinet Members decision the Committee’s request of an exception to the policy to change the speed limit outside Limpsfeld Infant C of E School in Limpsfield to a 30mph has been agreed.  Also, that it has been confirmed that the Cabinet Member for Schools, Skills and Educational Achievement has confirmed this week that there will no longer be a need to go to out to consultation for Hurst Green Children’s centre.  The Chairman thanked Mrs Kemeny and the Cabinet for this decision.

    ·         Mrs Marks felt that both of these decisions were excellent news and showed that as the Committee were united in hope, working together whilst recognising the financial difficulties.

     

     

     

20/15

MEMBERS ALLOCATIONS SUMMARY (FOR INFORMATION) pdf icon PDF 155 KB

    Surrey County Council Councillors receive funding to spend on local projects that help to promote social, economic or environmental well-being in the neighbourhoods and communities of Surrey. This funding is known as Members’ Allocation.

     

    For the financial year 2015/16 the County Council has allocated £10,296 revenue funding to each County Councillor. This report provides an update on the projects that have been funded since April 2015 to date.


    (Report and annex attached).

     

    Additional documents:

    Minutes:

     

     

    Declarations of Interest: None

     

    Officers attending: Sandra Brown, Community Partnership Team Leader- East

     

    Petitions, Public Questions, Statements: None

     

    Members Discussion – Key Points

    ·         Members agreed to note the report.

    ·         Mrs Marks stated that she had received a number of positive comments from local residents on the new community kitchen facility at the United Reform Church in Caterham.

    ·         The Chairman thanked the Officers in the Community Partnership team for their support and responses to Member and public queries on Member Allocations.

    Resolution:

     

    The Local Committee (Tandridge)

     

    (i)    NOTED the Members’ Allocation applications received and amounts spent, where indicated, as set out in Annex 1 of this report.

     

21/15

CHANGES TO COMMUNITY YOUTH WORK SERVICE IN TANDRIDGE (EXECUTIVE FUNCTION) pdf icon PDF 192 KB

    This paper seeks the approval of the Local Committee for the proposals which Services for Young People is making for changes to how Community Youth Work is delivered in Tandridge. These changes are designed so that the Community Youth Work Service (CYWS) is able to deliver youth work in areas where there is the greatest need of supporting young people into employability.

     

    (Report attached)

    Decision:

    Resolution

     

    The Local Comittee (Tandridge)

     

    i)              AGREED the proposal set out in 3.1 of the report as formal guidance for the Community Youth Work Service.

    Minutes:

    Declarations of Interest: None

     

    Officers attending: Jeremy Crouch, Practice Lead- East Surrey and Ciaran Cleasby, Senior Practitioner.

     

    Petitions, Public Questions and Statements: None

     

    The Practice Lead Officer presented the report, highlighting the goal of the service is employability for young people.  Resources for the service are allocated in accordance with NEET (Not in Employment, Education or Training) figures and for Tandridge this is a 4% increase.  Over the summer the service held a public consultation, an area of concern was around young people living in village locations.  This will be addressed as the Service will work closely with the Local Prevention Framework provider to ensure young people receive the support required.

     

    The Officer clarified that with regards to Table 2 on page 25 of the report, that there would be only one ‘Hub’ (Street Youth Centre) in the two Caterham areas and this would provide for both Caterham Hill and Caterham Valley.  The i-bus, which is a fitted out minibus to deliver youth work would be working with the provider YMCA East Surrey to deliver more, combining resources.   The offer is District wide to allow work to be targeted locally, through the work with the Youth Task Group.

     

    Members Discussion – Key Points

    ·         Mr Skellett praised the service stating that although the Youth Service had been hit by cuts the team had targeted and continued to support the young people who needed the support.

    ·         Mr Hodge queried the support in the Warlingham area.  The Officer advised that 2 full time youth workers were retained and they could work in the area.  As young people travel across the boundaries into the London Borough of Croydon, the service is linking with Croydon council to work together.

    ·         Mrs Marks asked if the Duke of Edinburgh award would continue in Tandridge as some schools offer for their pupils to take part.  The Officer confirmed that it will continue at the youth centre in Caterham.  

     

    Resolution

     

    The Local Comittee (Tandridge)

     

    i)              AGREED the proposal set out in 3.1 of the report as formal guidance for the Community Youth Work Service.

22/15

YOUTH ANNUAL REPORT (SERVICE MONITORING AND ISSUES OF LOCAL CONCERN) pdf icon PDF 92 KB

    This report updates the Local Committee on how Services for Young People has supported young people to develop their employability during 2014/15, which is the overall goal of Services for Young People.

     

    (Report and Annex attached)

     

    Additional documents:

    Minutes:

    Declarations of Interest: None

     

    Officers attending: Jon Twigg, Youth Support Officer.

     

    Petition, Public Questions, Statements: None

     

    The Youth Support Officer presented the report and referred Members to Annex 1 to highlight some key areas in the report.

     

    The ‘Not in Employment, Education or Training’ (NEET) figure on page 35 displays a rise in figures in 2014-2015 peaking in January.  The spike is due to young people starting college in the September and then leaving during the first team.   The Prevention Manager stated that as of the 31 August 2015, Tandridge had 32 NEETs, this is the 2nd lowest in the county.

     

    On the same graph on page 35 the Officer highlighted that the sharp drop figures in 2013-14 are due to a change in data collection and Government guidance rules.

     

    With regards to the Youth Support Service in Tandridge figures, the Officer stated that the figure in the report was for the whole of Surrey with regards to Tandridge only one young person this year has been sentenced to custody.

     

    The Officer wished to thank the Local Committee for their support on the Farm Buddies project. 

     

    Members Discussion – Key Points

     

    ·         Members thanked the Officer for running the Farm Buddies project as seemed to be very successful for the area.  

    ·         Mr Sydney felt that the figure for apprenticeships in Tandridge was positive and good to see.

    ·         Mr Skellett as Chairman of the Youth Task Group wished to thank its Members- Mrs Marks, Mr Orrick, District Councillors Jill Caudle and Rose Thorn.

     

    Resolution

     

    The Local Committee (Tandridge):

     

          i.        NOTED how Services for Young People has supported young people to be employable during 2014/15, as set out in the annex of the report.

     

     

23/15

WEIGHT RESTRICTION ORDER ON HOLLAND LANE WEST BRIDGE (EXECUTIVE FUNCTION) pdf icon PDF 91 KB

    This report asks the committee to approve a new weight restriction on Holland Lane West, National Rail Bridge.

     

    (Late report – updated 24 Sept 2015)

    Decision:

     

    Resolution

     

    The Local Committee (Tandridge)

     

          i.        AGREED that, following works carried out by Network Rail to replace Holland Lane East Bridge, the current 3 Tonne weight  and 6’ 6” width restriction on Holland Lane East Bridge be revoked, and the associated traffic management removed;

     

         ii.        AUTHORISED the advertisement of notice in accordance with the Traffic Regulation Act 1984, the effect of which will be to revoke the 3 Tonne weight and 6’ 6” width restriction Road Traffic Regulation Order that applies to Holland Lane East Bridge and, subject to no objections being upheld, that the order be revoked;

     

        iii.        AUTHORISED the advertisement of a notice in accordance with the Road Traffic Regulation Act 1984, the effect of which will be to implement an 18 Tonne weight restriction on Holland Lane West Bridge and, subject to no objections being upheld, that the order be made;

     

       iv.        AUTHORISED delegation of authority to the Area Highway Manager in consultation with the Chairman and Vice-Chairman of the Local Committee and the local divisional member to resolve any objections received in connection with the proposals; and

     

        v.        AUTHORISED liaison with Network Rail to determine if additional traffic management is required to support the 18 Tonne restriction on Holland Lane West Bridge.

     

    Minutes:

    Declarations of Interest: None

     

    Officer attending: Zena Curry, Area (South East) Highways Manager

     

    Petition, Public Questions, Statements: None

     

    The Area Highways Manager presented the report, advising that this was a request from National Rail due to weight restrictions and highlighted the map provided in the supplementary papers.

     

    Members Discussion – Key Points:

     

    Mr Skellett, the Divisional Member felt that the recommendations were sensible.  The work that National Rail would be doing on the Uckfield line would be good news and beneficial.

     

     

    Resolution

     

    The Local Committee (Tandridge)

     

          i.        AGREED that, following works carried out by Network Rail to replace Holland Lane East Bridge, the current 3 Tonne weight  and 6’ 6” width restriction on Holland Lane East Bridge be revoked, and the associated traffic management removed;

     

         ii.        AUTHORISED the advertisement of notice in accordance with the Traffic Regulation Act 1984, the effect of which will be to revoke the 3 Tonne weight and 6’ 6” width restriction Road Traffic Regulation Order that applies to Holland Lane East Bridge and, subject to no objections being upheld, that the order be revoked;

     

        iii.        AUTHORISED the advertisement of a notice in accordance with the Road Traffic Regulation Act 1984, the effect of which will be to implement an 18 Tonne weight restriction on Holland Lane West Bridge and, subject to no objections being upheld, that the order be made;

     

       iv.        AUTHORISED delegation of authority to the Area Highway Manager in consultation with the Chairman and Vice-Chairman of the Local Committee and the local divisional member to resolve any objections received in connection with the proposals; and

     

        v.        AUTHORISED liaison with Network Rail to determine if additional traffic management is required to support the 18 Tonne restriction on Holland Lane West Bridge.

     

24/15

VARIOUS ROADS IN OUTWOOD SPEED LIMIT ASSESSMENT (EXECUTIVE FUNCTION) pdf icon PDF 117 KB

    A speed limit assessment has been carried out in Coopers Hill Road, Millers Lane, Wasp Green Lane, Dayseys Hill and Rookery Hill in Outwood, following the process set out in Surrey’s Policy Setting Local Speed Limits.   This report seeks approval for the changes to the speed limits in accordance with Surrey’s policy.

     

    (Report and Annexes 1 and 2 attached)

     

    Additional documents:

    Decision:

    Resolution

     

    The Local Committee (Tandridge)

     

          i.        NOTED the results of the speed limit assessments undertaken;

         ii.        AGREED that, based upon the evidence, the speed limit be reduced from 50mph to 40mph in Dayseys Hill, Rookery Hill, the section Prince of Wales Road between Dayseys Hill and a point 65m north of Brickfield Road, the section of Chapel Road between Rookery Hill and Normans Road and the section of Brickfield Road between Prince of Wales Road and the existing 40mph terminal approximately 105m west of Wasp Green Lane; from 40mph to 30mph in Millers Lane, Wasp Green Lane and Bellweather Lane; and from derestricted to 30mph in Little Collins, in accordance with the current policy;

        iii.        AUTHORISED the advertisement of a notice in accordance with the Traffic Regulation Act 1984, the effect of which will be to implement the proposed speed limit changes, revoke any existing traffic orders necessary to implement the change, and, subject to no objections being upheld, that the orders be made.

     

       iv.        AUTHORISED delegation of authority to the Area Highway Manager in consultation with the Chairman and Vice-Chairman of the Local Committee and the local divisional member to resolve any objections received in connection with the proposals.

    Minutes:

    Declarations of Interest: None

     

    Officers attending: Zena Curry, Area Highways Manager (South East) and Anita Guy, Principle Highways Engineer.

     

    Petition, Public Questions, Statements:  Ian Frow, Chairman of Outwood Parish Council, thanked Michael Sydney and Helena Windsor for their work on supporting the Parish with this request.  He felt there was an inconsistency with the north of Brickfield road into Nutfield remaining as 50mph however he understood that this was due to the speed survey not complying with the policy.

     

    Member Discussion- Key Points

    ·         Mrs Winsdor as Divisional Member thanked the Highways team for their work on this and supported the recommendations.

     

    Resolution

     

    The Local Committee (Tandridge)

     

          i.        NOTED the results of the speed limit assessments undertaken;

         ii.        AGREED that, based upon the evidence, the speed limit be reduced from 50mph to 40mph in Dayseys Hill, Rookery Hill, the section Prince of Wales Road between Dayseys Hill and a point 65m north of Brickfield Road, the section of Chapel Road between Rookery Hill and Normans Road and the section of Brickfield Road between Prince of Wales Road and the existing 40mph terminal approximately 105m west of Wasp Green Lane; from 40mph to 30mph in Millers Lane, Wasp Green Lane and Bellweather Lane; and from derestricted to 30mph in Little Collins, in accordance with the current policy;

        iii.        AUTHORISED the advertisement of a notice in accordance with the Traffic Regulation Act 1984, the effect of which will be to implement the proposed speed limit changes, revoke any existing traffic orders necessary to implement the change, and, subject to no objections being upheld, that the orders be made.

     

       iv.        AUTHORISED delegation of authority to the Area Highway Manager in consultation with the Chairman and Vice-Chairman of the Local Committee and the local divisional member to resolve any objections received in connection with the proposals.

25/15

HIGHWAYS SCHEMES UPDATE 2015/16 (SERVICE MONITORING AND ISSUES OF LOCAL CONCERN) pdf icon PDF 148 KB

    At the 12th December 2014 Local Committee, Members agreed a programme of revenue and capital highway works in Tandridge.  An amended programme of works was agreed on 20th March 2015 to take account of the reduced revenue budget.  Delegated authority was given to enable the forward programme to be progressed without the need to bring further reports to the Local Committee for decision.  This report sets out recent progress.  The report also updates Members on the number of enquiries received from customers.

     

    (Report and Annex attached).

     

    Additional documents:

    Minutes:

    Declarations of Interest: None

     

    Officers attending: Zena Curry, Area Highways Manager (South East) and Anita Guy, Principle Highways Engineer.

     

    Petition, Public Questions, Statements:

    Local resident Peter Forbes, on behalf of Nutfield Conservation Society thanked Officers and Divisional Member Helena Windsor for the speed review for Nutfield to Redhill and raised concerns regarding Nutfield High street having a 40mph speed limit.  

     

    Member Discussion- Key Points

    ·         Mrs Windsor stated that she was glad to see that the speed assessment for Byers lane had been ordered but questioned when the results would be available.  The Officer advised that as soon as the results were available they would be discussed with her as Divisional Member, Chairman and Vice Chairman of the Committee.

    ·         Mr Hodge referred to table 2.8 of the report and asked if in the future the table could show the number of complaints for Tandridge.

    ·         Members thanked the team for the work at the A22/M25 Junction; it has really made a difference.

    ·         Mr Sydney referred to the update on Highstreet/ Plough Road/ Dormans Road, Dormansland.  The Officer advised that this would be going to Tandridge Planning in the coming weeks.

    ·         Mrs Marks raised concerns over the division route for the Wapse’s Lodge Roundabout work.  Stressing that in the future the route for HGV’s needs to be considered.

    ·         Mr Orrick raised concern of HGV damage on Whyteleafe Hill which may need attention.

    ·         Mr Skellett asked that following the fire in Westerham earlier in the week, could it be made clearer for vehicles travelling on the A25 eastbound through the Surrey stretch, that you cannot drive through Westerham and a diversion is in place. The Officer agreed that she would speak to the team to arrange for signage.

    ·         The Chairman was please to announce that the Portfolio holder agreed to the 30mph outside Limpsfield C of E Infant school.  The legal team has been instructed to apply for notices and the urgency stressed.

    ·         Following a question to the Local Committee in December requesting a 50mph speed limit  on the A25 (Moorhouse) by the Grasshopper pub, the Officer advised that discussions were taking place with Kent to ensure the same limit across the boundary.

    ·         The Chairman asked with regards to staff vacancies across the Highway department are we ready for winter? The Officer confirmed that Surrey was working hard to fill all positions and want to recruit the right people for the role.

     

    Resolution

     

    The Local Committee (Tandridge)

     

        i).        NOTED the contents of the report

     

     

26/15

FLOODING WETSPOTS IN TANDRIDGE (SERVICE MONITORING AND ISSUES OF LOCAL CONCERN)

    A verbal update and presentation on the work being carried out on the flooding wetspots list in Tandridge.

     

     

    Minutes:

    Declaration of Interest: None

     

    Officer attending: Doug Hill, Strategic Network Resilience Manager

     

    Petitions, Public Questions, Statements: None

     

    The Strategic Network Resilience Manager attended the meeting to update the Committee and residents on the work of the wet spots across Tandridge and to provide a presentation on the work following the 2013/14 floods on the Caterham Bourne.

     

    The Officer explained that the Environment Agency is the lead agency for flooding matters and SCC is the Local Agency for surface water and ground water.  The Flood and Water Services team has a capital budget to look at flooding and wet spot issues.  With regards to wet spot projects in Tandridge, work will be carried out on Tandridge Lane, Crowhurst due to a collapsed culvert (planned for February 2016). Farleigh Lane, Warlingham, Outwood Lane and East Hill, Oxted. 

     

    Caterham Bourne presentation

     

    The Officer explained that in the winter of 2013/14 the area was affected by flooding.  This was due to the groundwater aquifer being full/surcharging millions of gallons of water and the culvert main river not functioning correctly.

     

    The County has two schemes planned to reduce the flooding being repeated (one short and one long term plan).  The Surrey County Council LEP scheme will address issues such as the A22 filter drains, flood storage areas, inspection of the culvert main river and identification of restrictions and clearance work in sections of the culvert.   Surrey County Council has cleared a lot of the debris and the Environment Agency has cleared the ditches.  The Officer showed a number of slides which showed the extent of the blockages with the debris in the culverts. This included issues with service pipes (gas, electric and a sewage pipe) restricting the amount of water that can pass through, SCC is working with the utilities to redirect/ remove the pipes.

     

    Longer term is the Caterham Bourne Flood Alleviation Scheme in Partnership with the Environment Agency and Croydon Borough Council.  This will look at catchment flood alleviation and modelling flood risk.   

     

    The Officer advised that the third flood storage unit near Bug Hill would be happening imminently. 

     

    Members Discussion – Key points

     

    ·         Mrs Marks raised concerns that in Caterham Valley, at the Waitrose roundabout, some shops flood when there is a downpour of heavy rain.   There is a concern that businesses will not want to come to Caterham if shops get flooded.

    ·         With regards to the blocked culverts Mrs Marks suggested that on-going maintenance would be required if the photographs showed the build up in less than 12 years.

    ·         Members agreed to support the work of the team and assist with informing local residents who have the culvert through their gardens on their responsibilities.