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Agenda, decisions and draft minutes

Venue: REMOTE

Contact: Yvette Ortel, Partnership Committee Officer  Waverley Borough Council offices, The Burys, Godalming, Surrey GU7 1HR

Link: Please note that due to the Covid-19 situation this meeting will take place remotely. Click here to view the webcast

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Items
No. Item

17/20

APOLOGIES FOR ABSENCE

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    To receive any apologies for absence.

    Additional documents:

    Minutes:

    Apologies were received from Cllrs Peter Clarke and George Wilson.

18/20

MINUTES OF PREVIOUS MEETING pdf icon PDF 139 KB

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    To approve the minutes of the previous meeting on 13th March 2020 as a correct record.

    Additional documents:

    Minutes:

    Minutes of the Waverley Local Committee on 13th March 2020 were agreed and approved as an accurate record.

     

    It was noted that flooding issues in Station Lane Milford as discussed at a previous meeting would be discussed at the end of the meeting in the Forward Programme item.

     

19/20

DECLARATIONS OF INTEREST

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    All Members present are required to declare, at this point in the meeting or as soon as possible thereafter

    (i)            Any disclosable pecuniary interests and / or

    (ii)           Other interests arising under the Code of Conduct in respect of any item(s) of business being considered at this meeting

    NOTES:

    ·         Members are reminded that they must not participate in any item where they have a disclosable pecuniary interest

    ·         As well as an interest of the Member, this includes any interest, of which the Member is aware, that relates to the Member’s spouse or civil partner (or any person with whom the Member is living as a spouse or civil partner)

    Members with a significant personal interest may participate in the discussion and vote on that matter unless that interest could be reasonably regarded as prejudicial

    Additional documents:

    Minutes:

    There were two declarations of interest as follows:

     

    Mr Stephen Spence – as a member of the Ramblers Association.

    Dr Andrew Povey – as a Trustee of the Surrey Hills Society.

20/20

CHAIRMAN'S ANNOUNCEMENTS

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    To receive any Chairman’s announcements.

     

    Agenda item only

     

    Additional documents:

    Minutes:

    The Chairman had explained that in line with Government guidance on social distancing restrictions, this meeting could not be held in public, but could be held as a remote meeting online, with members of the public able to view.

     

    There were no other Chairman’s announcements.

21/20

PETITIONS & PETITION RESPONSES pdf icon PDF 145 KB

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    To receive any petitions in accordance with Standing Order 68.  Notice must be given in writing or by email to the Partnership Committee Officer at least 14 days before the meeting.  Alternatively, the petition can be submitted on-line through Surrey County Council’s e-petitions website as long as the minimum number of signatures (30) has been reached 14 days before the meeting.

     

    A petition has been received from Kate Hayes which contains 48 signatures and reads:

     

    “We the undersigned petition Surrey County Council to make the roads in Waverley safe and keep them properly maintained.  Repair properly and maintain the roads of Waverley so that potholes and uneven road surfaces do not cause safety issues and damage to property.”

     

    Response report attached

     

    Additional documents:

    Minutes:

    Declarations of Interest: None.

     

    Officer in attendance: Frank Apicella, Area Highway Manager (South West).

     

    Petitions, Public Questions/Statements: One petition.

     

    A petition was received from Kate Hayes which contained 48 signatures and read:

     

    “We the undersigned petition Surrey County Council to make the roads in Waverley safe and keep them properly maintained.  Repair properly and maintain the roads of Waverley so that potholes and uneven road surfaces do not cause safety issues and damage to property.”

     

    The petitioner was not present at the meeting.

     

    Member discussion key points:

     

    The key points of the Highways Manager’s report was read out for all to note. 

    Councillors raised that highways defects were being dealt with promptly and encouraged the public to report any potholes using the online system on Surrey County Council’s website.  It was also noted that some roads were in need to repair and were on a schedule list – although the budget for this was limited and these were dealt with on a priority basis.

     

    The Local Committee (Waverley) resolved to AGREE to:

     

    ·         Note the officer response.

22/20

WRITTEN PUBLIC QUESTIONS

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    To answer any questions from residents or businesses within the Waverley Borough area in accordance with Standing Order 69.  Notice should be given in writing or by email to the Partnership Committee Officer by 12 noon four working days before the meeting.

     

    Additional documents:

    Minutes:

    There were no Written Public Questions.

23/20

WRITTEN MEMBER QUESTIONS

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    To receive any written questions from Members under Standing Order 47.  The deadline for members’ questions is 12 noon four working days before the meeting.  Notice should be given by email to the Partnership Committee Officer.

     

    Additional documents:

    Minutes:

    There were no Written Member Questions.

     

24/20

RIGHT OF WAY: MAP MODIFICATION ORDER, THURSLEY (OTHER COUNTY COUNCIL FUNCTIONS) pdf icon PDF 510 KB

    To receive a report from the SCC Countryside Access Officer, to consider a map modification order.

     

    An application was received for a Map Modification Order (MMO) to add the width of 30’ to the Surrey County Council (SCC) Definitive Statement (DMS) for Public Bridleways 99 (part of), 99a and 101 (part of) in the Parish of Thursley.

    . 

    Additional documents:

    Minutes:

    __________________________________________________

     

    Cllrs Carole Cockburn and Jerry Hyman joined the meeting.

    __________________________________________________

     

    Declarations of Interest: There were two declarations of interest made at Item 3:

     

    Mr Stephen Spence – as a member of the Ramblers Association.

    Dr Andrew Povey – as a Trustee of the Surrey Hills Society.

     

    Officer in attendance: Daniel Williams, SCC Countryside Access Officer.

     

    Petitions, Public Questions/Statements: None.

    The Chairman reminded those present that there can be no public questions or petitions on the rights of way matters under discussion and that no new evidence can be presented at this stage.

     

    No one registered to speak in advance of the meeting.

     

    The Countryside Access Officer presented the report, outlining the legal processes and regulations involved and answered Member questions.

     

    Member discussion key points:

     

    ·         An excellent piece of research for which the officer was thanked.  There were a series of matters of probability and judgement – all thoroughly documented and local councillors supported the report.

    ·         The applicant made the application to ensure that Highway rights laid out in the past were not lost.  On the ground, this would not appear to make much difference, but would set the legal rights of this right of way.

     

    The Chairman asked each Member to state if they were voting For or Against, or were Abstaining from the vote.  All Members present (16) voted ‘For’.

     

    The Local Committee (Waverley) resolved to AGREE that:

     

    (i)         The width of 30’ is added to the Definitive Statements for Public Bridleways 99 (part of), 99a and 101 (part of) over the extents shown A-F on drawings 3/1/14/H54 and 55 in the Parish of Thursley and that this application for a MMO under sections 53 and 57 of the Wildlife and Countryside Act 1981 to modify the Definitive Statements as outlined is approved.

     

    (ii)        A MMO should be made and advertised to implement these changes.  If objections are maintained to such an order, it will be submitted to the Secretary of State for Environment, Food and Rural Affairs for determination.

     

     

25/20

ELECTRIC VEHICLE CHARGING POINT TRIALS (EXECUTIVE FUNCTION) pdf icon PDF 130 KB

    The report provides an overview to the Electric Vehicle (EV) Charging Point Trials, setting out the programme of delivery of on-street charge points in the next 12 months and seeks the approval of Waverley Local Committee to advertise the change in Traffic Regulation Orders (TRO) required to deliver the charging infrastructure in 20 parking bays in Waverley Borough. 

    Additional documents:

    Decision:

    The Local Committee (Waverley) resolved to AGREE:

     

    (i)       To note the overview of the plans and PROPOSED locations of bays TO BE CONSULTED ON to undertake the Electric Vehicle Charging Point trials funded by the Enterprise M3 (EM3) Local Enterprise Partnership (LEP) and led by Surrey County Council (SCC) in Waverley.

     

    (ii)      That the project sponsor, in consultation with the parking strategy and implementation team manager, the Chairman/Vice Chairman of this committee and the appropriate county councillor can modify the layout and location of the bays prior to a traffic regulation order (TRO) being advertised.

     

    (iii)     To authorise advertisement of all necessary TROs across the selected sites in the Borough of Waverley, as and when required, in order to allow the bays to be introduced and agree that if no objections are maintained, the orders are made.

     

    (iv)    That if there are unresolved objections, they will be dealt with in accordance with the county council’s scheme of delegation by the parking strategy and implementation team manager, in consultation with the Chairman/Vice Chairman of this Committee and the appropriate county councillor, with the addition also of the project sponsor.

    Minutes:

    During Item 9, Mrs Penny Rivers left the meeting at 11.29am, as agreed with the Chairman beforehand.

     

    ______________________________________________________________

     

     

    Declarations of Interest: None.

     

    Officer in attendance: Cherrie Mendoza, SCC Transport Strategy Project Manager.

     

    Petitions, Public Questions/Statements: None.

     

    The officer introduced the item and outlined the purpose of the pilot to test the demand and usage of electric charging points and to test the County Council’s current and future responsibilities and impacts (including air quality).  The full trial across the County over two years will involve 80 charging points – 20 in Waverley, funded by the EM3 Local Enterprise Partnership, with match funding from the relevant Borough Council in the four trial Boroughs.  Phase One of the pilot will end in November 2021.

     

    Member discussion key points:

     

    ·         The pilot was welcomed, although Councillors raised whether this went far enough in scope to give the public confidence to invest in electric vehicles.  It was noted that delivery of the charge points would take place this calendar year with further points next year.  Charging would be from home for the majority of users, with these sites to be used as a back-up.

    ·         Councillors queried the numbers of sites in paragraph 7 of the report.  There are 11 priority locations.  Paragraph 7.4 incorrectly says 9 sites but this should read 11 sites (typo).  Each of the 5 sites eventually selected will contain twin charging points - each charge point would service 2 (existing) parking bays.

    ·         Concerns were raised over Brighton Road and Croft Road in Godalming being quite close to each other and the impact on loss of parking.  It was clarified that the Traffic Regulation Order (TRO) would only be between the hours of 8am to 6pm.

    ·         Concerns were also raised on the use of the bays – times of use, length of use and enforcement of other road users in the bays – it was clarified that the pilot purpose was also to look at these issues and the impacts of the bays and resident reactions.  Charging times on average were 2 to 4 hrs using the flash chargers (see Annex C).

    ·         Councillors agreed in principal with the pilot as a move towards change, but acknowledged that this could cause some discomfort.  It was noted that the TRO would go out for public consultation, so residents affected would have an opportunity to raise concerns.

    ·         Councillors felt that sites could be more in town centres and places where people would visit, for example train stations.  The Officer clarified that the pilot only encompassed areas on current Highways land and costs were also a consideration as some sites would not be within the budget.

    ·         Councillors were keen to be involved in site selection for phase 2 and would forward comments and ideas to the Officer.

    ·         Councillors raised whether undertaking a TRO on 11 sites (when they only plan to choose 5 for phase 1) was the best way forward.

    ·         An amendment to the recommendations was requested, to reflect that residents will be consulted.  ...  view the full minutes text for item 25/20

26/20

REPRESENTATION ON PARTNERSHIPS AND BOARDS (EXECUTIVE FUNCTION) pdf icon PDF 122 KB

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    To appoint a County Council Member as the Local Committee representatives on the Community Safety Partnership (‘Safer Waverley Partnership’) during the current municipal year.

     

    Additional documents:

    Decision:

    The Local Committee (Waverley) resolved to AGREE that:

     

    (i)    One County Council Member be appointed to the Safer Waverley Partnership, as detailed in the report, section 2.2.

     

    (ii)  The County Council Member be allowed to bring update reports from the Safer Waverley Partnership, when relevant.

     

    (iii)   Members note the terms of reference in Annex A.

     

    Minutes:

    Declarations of Interest: None.

     

    Officer in attendance: None.

     

    Petitions, Public Questions/Statements: None.

     

    The Local Committee (Waverley) resolved to AGREE that:

     

    (i)    One County Council Member be appointed to the Safer Waverley Partnership, as detailed in the report, section 2.2.

     

    (ii)  The County Council Member be allowed to bring update reports from the Safer Waverley Partnership, when relevant.

     

    (iii)   Members note the terms of reference in Annex A.

     

    All Councillors agreed with one abstention - Cllr Jerry Hyman.

27/20

LOCAL COMMITTEE DECISION TRACKER (FOR INFORMATION) pdf icon PDF 151 KB

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    To review any outstanding Local Committee decisions.

     

    Additional documents:

    Minutes:

    Declarations of Interest: None

     

    Officer in attendance: Yvette Ortel, Partnership Committee Officer

     

    Petitions, Public Questions/Statements: None.

     

    Member discussion key points:

     

    ·         Some of the items have been delayed due to Covid 19.

    ·         New items were requested to be added.

    ·         Mr David Harmer reported that the results from the speed survey on the A287 in Beacon Hill failed to meet the criteria for a speed limit reduction.  Therefore, this Decision Tracker item should be ‘closed’.

     

     

    The Local Committee (Waverley) resolved to AGREE that:

     

    -       Decision Tracker items regarding improvements to Amlets Lane, roads in the vicinity of Potters Gate School and traffic calming measures in Portsmouth Road, shall remain ‘open’.

    -       The Beacon Hill speed limit item should be ‘closed’.

    -       The Petition brought to the Local Committee by Paul Osborne on 22 March 2019 and discussed at subsequent meetings, should be added to the Decision Tracker to monitor HGVs on rural roads between Cranleigh and the A3, including Markwick Lane.

    -       Electric Vehicle Charging Point locations to be added to the Decision Tracker.

28/20

LOCAL COMMITTEE FORWARD PROGRAMME 2020-21 pdf icon PDF 57 KB

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    To note the proposed forward programme and consider any additional items for future discussion.

    Additional documents:

    Minutes:

    Declarations of Interest: None

     

    Officer in attendance: Yvette Ortel, Partnership Committee Officer

     

    Petitions, Public Questions/Statements: None.

     

    Member discussion key points:

     

    Members requested that the following be added to the Forward Plan:

     

    ·         SCC Cabinet Member for Transport Matt Furniss and SCC Deputy Leader Colin Kemp are to be invited to discuss traffic in the South East area of Waverley, in particular HGVs on rural roads.

     

    ·         Highways and Transport (Active Travel) – central government funds have been allocated regarding the Covid 19 situation and social distancing (i.e. widening pavements) and a wider discussion on this is required, regarding both town centres and rural communities and to include safer routes to school, climate change strategy and promoting active travel.  Discussions to include planning officers from Waverley where possible.

     

    ·         Station Lane, Milford flooding issues and the removal of silt in the bridge arches – some work has been done but it needs more, so a status update is required.

     

29/20

DATE OF NEXT MEETING pdf icon PDF 123 KB

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    To be held on Friday 13th November 2020 at 10am.

    Additional documents:

    Minutes:

    To be held on Friday 13th November 2020 at 10am in the Waverley Borough Council Chamber, The Burys, Godalming GU7 1HR.

     

    (10am – 10.30am: Open Public Questions Forum)

     

     

 

  • Updated: 29 Oct 2020

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