Agenda, decisions and minutes

Epsom and Ewell Local Committee
Monday, 10 September 2018 7.00 pm

Venue: Bourne Hall, Spring Street, Ewell KT17 1UF

Contact: Nicola Morris, Partnership Committee Officer  Surrey County Council, Community Partnerships & Safety Team, Epsom Town Hall (2nd floor), Epsom, KT18 5BY

Items
No. Item

OPEN FORUM pdf icon PDF 61 KB

The questions and responses to the matters raised in the Open Forum are

attached to the minutes.

28/18

APOLOGIES FOR ABSENCE AND SUBSTITUTIONS

    To receive any apologies for absence and notices of substitutions from Borough members under Standing Order 39.

     

    Apologies for absence have been received from Cllr Hannah Dalton, Cllr Tella Wormington will substitute.  Cllr Wormington has been appointed as a substitute member in place of Cllr Bansil since the last meeting.

    Minutes:

    Apologies for absence were received from borough councillors Hannah Dalton and Mike Teasdale, Cllr Tella Wormington substituted for Cllr Dalton.

29/18

DECLARATIONS OF INTEREST

    All Members present are required to declare, at this point in the meeting or as soon as possible thereafter

    (i)            Any disclosable pecuniary interests and / or

    (ii)           Other interests arising under the Code of Conduct in respect of any item(s) of business being considered at this meeting

    NOTES:

    • Members are reminded that they must not participate in any item where they have a disclosable pecuniary interest
    • As well as an interest of the Member, this includes any interest, of which the Member is aware, that relates to the Member’s spouse or civil partner (or any person with whom the Member is living as a spouse or civil partner)
    • Members with a significant personal interest may participate in the discussion and vote on that matter unless that interest could be reasonably regarded as prejudicial.

     

    Minutes:

    There were no declarations of interest.

30/18

CHAIRMAN'S BUSINESS

    The Chairman will update the Committee on any current issues.

    Minutes:

    The Chairman reminded county councillors that bids for members’ community allocations need to be received by 31 January 2019 and preferably earlier to ensure that all funding is allocated.

     

    He drew members attention to the current consultation on camera enforcement of bus lanes and that the policy could be extended to cover bus stops as well.

     

    The Surrey Performing Arts Library has been relocated to the Bourne Hall Library which reopens tomorrow.

     

    He passed on thanks to highway officers from the residents of Bradstock Road for the recent resurfacing.

31/18

WRITTEN PUBLIC QUESTIONS AND STATEMENTS pdf icon PDF 53 KB

    To answer any questions or receive a statement from any member of the public who lives, works or studies in the Surrey County Council area in accordance with Standing Order 69.  Notice should be given in writing or by e-mail to the  Partnership Committee Officer at least by noon four working days before the meeting.

    Minutes:

    One question had been received.  The question and response are set out in the supplementary agenda for the meeting.  The questioner was not present and there was no discussion.

32/18

PETITIONS

33/18

MINUTES OF PREVIOUS MEETING pdf icon PDF 94 KB

34/18

PRESENTATION FROM SCC LEAD CABINET MEMBERS FOR PEOPLE AND PLACE [SERVICE MONITORING AND ISSUES OF LOCAL CONCERN - AGENDA ITEM]

    Presentation from SCC Lead Cabinet Members for People and Place, Tim Oliver and Colin Kemp, on working together with district and borough councils, with a key focus on health and wellbeing.  They will be joined by Sarah Parker, Director of Transformation, Surrey Heartlands Health and Care Partnership.

    Minutes:

    Declarations of Interest: None

     

    Officers and members attending: Tim Oliver, SCC Lead Cabinet Member for Place, Sarah Parker, Director of Transformation, Surrey Heartlands Health and Care Partnership

     

    Petitions, Public Questions/Statements: None

     

    Member discussion –key points

     

    Tim Oliver and Sarah Parker gave a presentation on changes to support the health and wellbeing of residents.  As is well known, the County Council has significant budget pressures, arising from increased costs in adult social care and special educational needs, which account for a significant portion of the budget.  In order to manage cost a process of transformation is underway to focus on early help and prevention, whilst maintaining front line services.  Members have already seen the vision and going forward the County Council will be looking to have a greater understanding of residents priorities and be more transparent.

     

    Only 20% of health needs are influenced by health care, the remaining 80% are influenced by other factors.  In Epsom & Ewell the Social Care team provide support for 1241 adults, this includes 141 carers. This is mainly older people (1030 people) and adults with learning disabilities (211 people).

     

    By 2031 Epsom and Ewell will require 7 additional GPs, 8 additional dentists, 26 additional acute hospital beds and 5 mental health beds.  These figures are some of the highest in any borough.  By 2025, 69 nursing care beds and 63 residential care beds will be needed. This is low when compared to other boroughs.

     

    There are 885 children in need (3.7% of the population), 227 families in need (1% of the population) and 1177 children registered for Free School Meals. These figures are low when compared to other boroughs.

     

    Surrey Heartlands is looking at changing systems so they are not centred around hospitals and integrating with other agencies by joining up computer systems and co-locating staff.

     

    Cllr Baker, Chairman of the Boroughs Health Liaison Panel, raised concern at the proposal for Epsom Hospital to sell surplus land at the hospital to fund refurbishment, when this may be needed for future expansions to meet the needs of a growing population.  The Borough have been working with the hospital to try and influence what may be built on this site to include affordable homes and an Adult Social Care facility.  Hospitals should not be relying on the sale of assets to upgrade facilities as this is not sustainable long term and should be funded from central government budgets.

     

    Whilst the aspirations are good, members were concerned that, given the need for budget savings, they will be unachievable and the public are seeing reductions in service in a number of areas.  The County Council needs to demonstrate its commitment and ability to deliver, to build trust with the public and partners.  There is also a need to focus resources into areas of high need such as the Longmead and Watersedge areas.

     

    It was acknowledged that more needs to be done in the health sector to improve computer systems and allow patients to book and change appointments.  Sarah Parker undertook  ...  view the full minutes text for item 34/18

Annex 1 - People and Place Presentation pdf icon PDF 3 MB

35/18

MEMBER QUESTION TIME

36/18

HIGHWAYS UPDATE [EXECUTIVE FUNCTION - FOR DECISION] pdf icon PDF 361 KB

    This report summarises progress with the Local Committee’s programme of Highways works for the current Financial Year 2018-19.

    Committee is asked to agree the strategy for allocation of Local Committee budgets for next Financial Year 2019-20.

    Additional documents:

    Decision:

    The Local Committee [Epsom & Ewell] agreed:

    (i)     To approve the provisional allocation of budgets for 2019-20 as shown in Table 3 of the report;

    (ii)    Authorise the Area Highway Manager in consultation with the Chairman, Vice Chairman, and relevant Divisional Member(s) to undertake all necessary procedures to deliver the agreed programmes.

     

    Reasons: Recommendations are made to facilitate development of Committee’s 2019-20 Highways programmes, while at the same time ensuring that the Chairman, Vice Chairman and relevant Divisional Members are fully and appropriately involved in any detailed considerations.

    Committee is asked to provide the necessary authorisation to deliver its programmes of work in consultation with the Chairman, Vice Chairman and relevant Divisional Member without the need to revert to the Committee as a whole.

    Minutes:

    Declarations of Interest: None

     

    Officers and members attending: Helen Currie, Principal Highway Maintenance Engineer; Gavin Smith, Maintenance Engineer; Steven Howard, Transport Strategy Project Manager

     

    Petitions, Public Questions/Statements: None

     

    Member discussion –key points

     

    Members requested that a list of centrally funded projects should be added to the report for future meetings.

     

    Noted in Table 4, Ewell Village AQMA Package, that the loading bay had been included in the Phase 11 parking review and therefore the table needed to be updated.

     

    Members were disappointed that there may not be sufficient funding remaining from the current Kiln Lane works to carry out the proposed scheme at Chuters Grove.  Other funding needs to be identified to complete this work if this is the case as this is a high priority.

     

    Table 4 – Chessington Road.  Members queried whether this should read Riverholme Drive to Green Lanes as Longmead Road is on the opposite side of the road.  They also requested that the kerb adjustments be completed as soon as possible.

     

    Table 4 – Fair Green.  The Chairman agreed to look into why the Borough Council had not responded.

     

    The divisional member was concerned that the Borough Council had allocated £35k CIL funding for a new bus shelter.  She felt that the money could have been better used elsewhere.

     

    The divisional member thanked officers for preparing the options for the use of the developer funding from the Aldi Development.  He acknowledged that the cost of the preferred option exceeded the budget available and that additional funding will need to be identified to take this forward.

     

    Noted that when the work at the Spread Eagle junction takes place the pavement in High Street East will not be replaced, except to install new tactile paving sections.  The tree by Metro Bank is privately owned and it is believed that it has a Tree Preservation Order so it will need to be replaced by the owners if it is dead or diseased.

     

    Members asked whether the CIL funded schemes would be completed this financial year.  As funding had been awarded on the basis that the schemes were ready to go, this should be the case and if not the funding may need to be returned.

     

    Noted that Item 10 in Appendix 1 is in West Ewell division.  Members queried the significance of the green shading which it was thought indicated schemes being progressed.

     

    Resolved: To

     

    (i)     approve the provisional allocation of budgets for 2019-20 as shown in Table 3 of the report;

     

    (ii)    authorise the Area Highway Manager in consultation with the Chairman, Vice Chairman, and relevant Divisional Member(s) to undertake all necessary procedures to deliver the agreed programmes.

     

    Reasons: Recommendations are made to facilitate development of Committee’s 2019-20 Highways programmes, while at the same time ensuring that the Chairman, Vice Chairman and relevant Divisional Members are fully and appropriately involved in any detailed considerations.

    Committee is asked to provide the necessary authorisation to deliver its programmes of work in consultation with the Chairman, Vice Chairman and  ...  view the full minutes text for item 36/18

37/18

LOCAL COMMITTEE DECISION TRACKER [FOR DECISION] pdf icon PDF 72 KB

    This item provides an update on previous decisions and actions agreed by the Committee. The Committee are asked to agree that the items marked as complete are removed from the tracker.

    Minutes:

    The Committee noted the progress made with items in the tracker and agreed that those marked as complete could be removed.

38/18

FORWARD PLAN [FOR INFORMATION] pdf icon PDF 49 KB

39/18

DATE OF NEXT MEETING