Decisions

RESOLVED:

That the decisions taken by Cabinet Members / Investment Board since the last meeting, as set out in Annex 1 to the submitted report, be noted.

Reason for Decision:

To inform the Cabinet of decisions taken by Cabinet Members / Investment Board under delegated authority.

There were four questions received from the public.  The questions and responses are attached as Appendix 2.

There were four questions received from Members. The questions and responses are attached as Appendix 1.

Responses to reports from the Environment & Infrastructure and the Children & Education Select Committees are attached as Appendices 3 and 4.

This item is presented as item 12 on the agenda but was brought forward by the Chairman and he felt that this discussion would be useful prior to making decisions on the highways update.

The Area Highway Manager outlined the current issues around traffic flow in Staines and set out options for how this could be improved.

He reports that the present road network in Staines town centre was established as part of the project to pedestrianise the High Street in the late 1990s

Since the late 1990s the town centre has undergone substantial development, resulting in increasing economic activity, which in turn has resulted in an increase in the number of journeys to and from the town centre.  During this time the road network has not benefitted from any significant development.

The town centre area has four points of entry, all of which are constrained:

•       Staines Bridge – which is constrained by the fact that it is a major listed structure spanning the River Thames;

•       Laleham Road – which is constrained by the railway bridge;

•       The Iron Bridge – which is constrained by the fact that it is a railway bridge;

•       Wraysbury Road – which is constrained by the fact that it leads directly to the County Boundary with the Royal Borough of Windsor and Maidenhead.

There are a number of significant car parks – including the Elmsleigh Centre, Two Rivers, and Bridge Street.  A car park guidance system has previously been installed, but is now defunct and obsolete. 

Access to the Two Rivers car parks and retail area is very restricted with two constrained access points.  Mustard Mill Road provides an entry point from both the London Road and South Street directions, but only provides and exit towards London Road.  Hale Street provides access to Wraysbury Road and Bridge Street, which in turn connects to Staines Bridge.  Bridge Street itself is narrow and twisting, and frequently heavily congested, resulting in congestion on the approach to Bridge Street across Staines Bridge.

Vehicle movements are controlled by a series of traffic signal controlled junctions, which are coordinated as part of a SCOOT region.  SCOOT stands for “Split Cycle Offset Optimised Timing” and is a system whereby all the traffic signal controlled junctions are connected to an Urban Traffic Control (UTC) computer.  The UTC computer receives information from vehicle detectors on site, and uses this information in real time to control the timing and coordination of the traffic signals so that all the junctions work together as a team to optimise capacity.  If the system is working well, it should respond quickly to the prevailing traffic flows to provide capacity where it is needed.

The SCOOT region was implemented and its operating parameters first validated in the late 1990s, in the context of traffic patterns at the time.  It has not been revalidated since the late 1990s, which means the algorithms controlling traffic rely on operating parameters that are out of date.  In addition for some time the communications links between the junction controllers and the UTC were not operational.  Communication has now been re-established, and arrangements are being made to repair faulty vehicle detectors.  At the present time there is no funding available for revalidation of the operating parameters to suit today’s traffic patterns.

The Highway Manager therefore suggests that an investment of Spelthorne’s available parking surplus might be beneficial in revalidating the present traffic control systems as a first step to improving traffic congestion in the short term.

He also suggests that reviewing charges car parking across the town would be another step. In the longer term, Staines may benefit from a in-depth transport survey which could lead to the road system being remodelled and alternative methods of accessing the town (cycles, park & ride) being explored.

The committee were receptive to this idea, noting that recent  improvements such as the Egham by-pass has been very effective and the improvements to Runnymede roundabout which are currently underway will have many benefits. It was agreed that revalidating the SCOOT system would be a logical first step.

To consider the month end budget report and make any recommendations as appropriate.

RESOLVED:

That the report be noted including the following:

1.         Forecast revenue budget outturn for 2017/18 were £19m overspend (Annex 1, paragraphs 1 and 8 to 38). This included:
£9m savings to be identified,
£16m savings considered unachievable in 2017/18,
£14m service demand and cost pressures
less
£20m underspends, additional savings and income.

2.         Significant risks to the revenue budget (Annex 1, paragraphs 39 to 44 of the submitted report) could add £11m to the forecast overspend, included: £8m in Children, Schools & Families and £2m in Adult Social Care.

3.         Forecast planned savings for 2017/18 totalled £79m against £95m agreed savings and £104m target (Annex 1, paragraph 45 of the submitted report).

4.         All services continued to take all reasonable action to keep costs down and optimise income (e.g. minimising spending, managing vacancies wherever possible etc.).

5.         The Section 151 Officer’s commentary and the Monitoring Officer’s Legal Implications commentary in paragraphs 16 to 19 of the submitted report stated that the council had a duty to ensure its expenditure did not exceed resources available and move towards a sustainable budget for future years.

That the following be approved:

6.         Draw down £23,000 from Community Buildings grant scheme for planned spend on school kitchen schemes in 2017/18 (Annex 1, paragraph 61 of the submitted report).

7.         £0.5m of the current £0.8m Adult Social Care Major Adaptations capital budget  be spent on items purchased from the community equipment store capitalised under the accounting policy for community equipment from 1 April 2017 (Annex 1, paragraph 62 of the submitted report).

Reason for Decisions:

This report is presented to comply with the agreed policy of providing a monthly budget monitoring report to Cabinet for approval and action as necessary.

[The decisions on this item can be called in by the Overview and Budget Scrutiny Committee]

To share the results of the Pay and Conserve Consultation on and provide the Cabinet with the basis for decision making in relation car park charging on the Countryside Estate.

This item was deferred until January 2018.

To approve the 2018/19  revenue funding formula for Surrey schools

RESOLVED:

1.    That the Schools Forum’s recommendations for the formula funding of Surrey schools in 2018/19, as set out in Annex 2 to the submitted report, be approved.

2.    That the proposed Surrey formula factors for 2018/19, as set out in Annex 3 to the submitted report, be approved.

3.    That authority be delegated to the Assistant Director, Schools & Learning, in consultation with the Leader and the Cabinet Member for Education to approve amendments to the schools funding formula as appropriate following receipt of the DSG settlement and DfE pupil data in December 2017.

Reasons for Decisions:

i.      To comply with DfE regulations requiring formal council approval of the local funding formula for Surrey’s primary and secondary schools, including academies. 

ii.     To ensure that total allocations to schools under this formula remain affordable within the council’s DSG settlement.

[The decisions on this item can be called in by the Children and Education Select Committee]

To approve the award of a new contract for Surrey Online School. The contract will start on 1 January 2018. This will be two year contract, with two one year extensions.  

RESOLVED:

That a contract for the provision of online lesson packages to Surrey Online School be awarded to Tute Education Ltd. starting from 1 January 2018 for a period of two years with an option to extend on an annual basis for two more years.

Reasons for Decision:

i.      Surrey Online School currently spot purchases places on online courses, in advance from an existing supplier, and then recoups the money directly from the schools or services. In order to continue current levels of provision and cope with increasing demand we are seeking a longer term solution to procurement of courses and places for students.

ii.     This new provision provides a more cost effective means of commissioning these services.

iii.    Due to the rapid growth of demand for the services offered by Surrey Online School we are now seeking to formalise a contract with a supplier to maintain continuity for the schools and services that purchase online education for students in alternative provision.

[The decisions on this item can be called in by the Children and Education Select Committee]

To award a new Framework Agreement for the supply of Advertising Services for Statutory Notices.

RESOLVED:

1.    That the framework agreement be awarded to TMP Worldwide for three years from 1 March 2018 with an option to extend for one period of one year.  Over the full term of the framework, the anticipated value is £1.4m (approximately £368,000 per annum).

2.    That the Leader of the Council write to the Secretary of State for Department of Communities & Local Government requesting that the legislation regarding statutory notices be reviewed in light of the significant financial cost of producing such notices and to modernise the way that the public access this information.

Reasons for Decision:

i.      The Council had a contract for Advertising of Statutory Notices, which is due to expire on 28 February 2018 and needs to be replaced. 

ii.     The Council conducted an Official Journal of the European Union (OJEU) tender process, in compliance with the requirements of the Public Contracts Regulations 2015 and the Council's Procurement Standing Orders.

iii.    A thorough evaluation process has identified awarding the framework to TMP Worldwide will provide the Council with the best value for money.

[The decisions on this item are subject to call in by the Corporate Services Select Committee]

Approval of contract award for the appointment of a Private Sector Partner following competitive dialogue, OJEU Reference No. 2017/S 032-058452 and delegated approval for progressing disposal for Tranche1 sites, subject to approved business cases.

RESOLVED:

1.    That authority be delegated to the Cabinet Member for Property and Business Services; Acting Chief Executive and Chief Property Officer to finalise and enter into:

            a.        the JV contract documentation, as set out in the submitted Part 2 report, with Places for People Group (PfP);

            b.        conclude contract requirements for the provision of an operating lease within the parameters set out within the submitted Part 2 report;

2.    That the Investment Board:

            a.        commission the Joint Venture to undertake development opportunities and option analysis for the initial prioritised sites to be agreed by the Shareholder Board when setting the business plan, with future development opportunities following the same process;

            b.        formulate and present recommendations back to Cabinet for final approval of any development proposal or alternative future uses for the sites; and

            c.        review additional potential sites and commission feasibility proposals or options analysis for development proposals or alternative future uses of the sites;

3.    That it be noted that authority was delegated to the Shareholder Board (SB) to:

            a.        appoint nominated representatives to the Joint Venture Strategy Board;

            b.        appoint two nominated Council officers to be representatives of the Council on the Joint Venture Board to oversee and deliver the day to day activities of the joint venture vehicle;

            c.        approve the Annual Business Plan, Annual Accounts and other applicable control and management member matters of the Joint Venture entity; and its terms of reference have been amended accordingly.

Reasons for Decisions:

i.      These recommendations enable SCC to assist in enhancing economic prosperity within the County, through the delivery of mixed use development schemes, and potentially securing a long term revenue stream to the Council.

ii.     Entering into the proposed Joint Venture will provide SCC with an ability to secure the following objectives:

          (a)        establish a delivery model, which can act as an agent for economic growth and social activity, delivering housing and mixed use developments;

          (b)        create a focus for skills & training development and local employment opportunities;

          (c)        utilise its assets, ensuring efficiencies, site optimisation and achieving best value and allowing a pipeline of sites to be made available to the JV partner to ensure economies of scale and scope to the programme of activities;

          (d)        support delivery of key components of the Investment Strategy;

          (e)        secure a significant, pre-committed and long term partner able to bring capital and expertise to the region;

           (f)        support and benefit from wider collaborative opportunities through offering the vehicle to those public sector partners seeking a development delivery vehicle that satisfies their own corporate asset related objectives.

[The decisions on this item are subject to call in by the Corporate Services Select Committee]

No members’ questions have been received.

Members considered the Annual Parking report which presented the performance of all parking services and made recommendations to change a number of on street restrictions to support expansion of the car club and improve traffic flow.

The Local Committee (Guildford) agreed:

(i)         to note the contents of Annexe 1 the Parking Annual Report for 2016-17

(ii)        formally advertise its intention to create an amendment order to convert the four bays referred to in paragraph 2.7 and shown in Annexe 2 in to bays for use by a car club car at any time. To also agree that if there are objections to the proposals which cannot be resolved that these are determined by the Parking Manager in consultation with the Chair, Vice Chair and Divisional Member but if there are no objections that the order is made.

(iii)       to agree to advertise formally the proposal to create an amendment order for further no waiting at any time restrictions in Chinthurst Lane as set out in paragraph 2.14 and Annexe 3.  To also agree that if there are objections to the proposals which cannot be resolved that these are determined by the Parking Manager in consultation with the Chair and Vice Chair but if there are no objections that the order is made.

REASONS:

To provide alternatives to individual car ownership and allow access.

The Local Committee (Tandridge) :

General

(i)    NOTED that the Local Committee’s devolved highways budget for capital works within the Medium Term Financial Plan 2017-20 is £36,363 in 2018/19 and 2019/20 and it has been assumed  that the revenue budget for 2018/19 remains the same as for 2017/18 at £40,910;

(ii)   AUTHORISED delegation of authority to the Area Highway Manager, in consultation with the Local Committee Chairman and Vice-Chairman to agree a revised programme of highway works for 2018/19 if there is a change in the Local Committee’s devolved budget.

(iii)  NOTED that should there be any changes to the programme of highway works as set out in this report, a report will be taken to a future meeting of Tandridge Local Committee to inform members of the changes.

Capital Improvement Schemes (ITS)

(iv)AGREED that the capital improvement schemes allocation for Tandridge be used to progress the Integrated Transport Schemes programme set out in Annex 1;

(v)  AUTHORISED that the Area Highway Manager, in consultation with the Local Committee Chairman and Vice-Chairman, be able to vire money between the schemes agreed in Annex 1, if required;

(vi)AGREED that the Local Committee Chairman, Vice-Chairman and Area Team Manager, together with the loca divisional Member are able to progress any scheme from the Integrated Transport Schemes programme, including consultation and statutory advertisement that may be required under the Road Traffic Regulation Act 1984, for completion of those schemes.  Where it is agreed that a scheme will not be progressed, this will be reported back to the next formal meeting of the Local Committee for approval.

Revenue Maintenance

(vii)AUTHORISED the Area Maintenance Engineer, in consultation with the Local Committee Chairman, Vice-Chairman and relevant local divisional Member, to use £40,910 of the revenue maintenance budget for 2018/19 as detailed in Table 2 of this report;

(viii)               AGREED the Area Maintenance Engineer, in consultation with the Local Committee Chairman and Vice-Chairman, be able to vire the revenue maintenance budget between the identified work headings in Table 2;

Reasons for decisions:

To agree a forward programme of highways works in Tandridge for 2018/19 – 2019/20, funded from the Local Committee’s devolved budget.

The Joint Committee (Spelthorne) agreed to include the following into their Forward Plan.

·         Early Help Hub and related services

·         Highways Update

·         Economic Development: Impact of traffic flow, retail chains, parking.

·         Enhancing Volunteering Opportunities in Spelthorne

·         Update from Surrey County Council Cabinet Member for Highways

The Committee also agreed to invite officers from the Transport    Development and Planning team to the next meeting.

Reasons:

1.    The Committee agree topics for inclusion at each meeting so that members and residents can see what will be discussed in future meetings.

2.    The Committee indicated that they would like to follow up on responses given by the TDP team to Questions 1-5 of the Public Written Questions.

The Joint Committee (Spelthorne) agreed to the proposed amendments to on-street parking restrictions in Spelthorne as described in this report except for the following proposals:

Staines Railway Station (River Thames Side) Parking Consultation. This item to be referred to the Parking Task Group for further consideration.

Thornhill Way. This is to be removed.

Ford Close. This is to be put on hold pending further consultation with residents.

Reasons:                                      

1.    Agreeing the proposals authorises the Parking Team to move to the next stage of the process. Proposals will now be advertised and comments and objections will be invited from the public.

The minutes of the 2^nd October, 2017 were agreed to be a true and accurate record.

The Joint Committee (Spelthorne) agreed:

(i)    To re-allocate £30,000 from the parking surplus, which had previously been allocated to the development of strategic schemes for CIL bids, to revalidate and optimise the coordination of the existing traffic signal controlled junctions in Staines Town Centre (paragraphs 2.1.6 to 2.1.9 refer); 

(ii)  To approve the advertisement of the necessary Traffic Regulation Order for the change of speed limit in Shepperton Road, Laleham, from 50mph to 40mph and that any representations be reviewed by the Area Highway Manager in consultation with the Divisional Member, and if no significant objections are received that the Traffic Regulation Order be made (paragraph 2.2.2 refers);

(iii)To approve the implementation of a new shared surface for pedestrians and cyclists, on the east side of Town Lane, Stanwell, between Town Farm Way and High Street, Stanwell, and also a short section on the south side of High Street Stanwell, as shown in Annex C (paragraphs 2.6.1 to 2.6.5 refer); 

(iv)To approve the advertisement of the legal notice for nine new road tables at the junctions of Town Lane with Viola Avenue (two road tables), Scots Close, Kingsway, Clare Road (two road tables), Town Farm Way, St Mary’s Crescent and Lord Knyvett Close, as shown in Annexes D and E, and that any representations be considered by the Area Highway Manager in consultation with the Divisional Member and the Transport Task Group (paragraphs 2.6.1 to 2.6.5 refer);

(v)  To approve the advertisement of the legal notice for one new road table in High Street, Stanwell, near its junction with Town Lane and Park Road, and the removal of the existing road table that is alongside the bus stop, as shown in Annexes D and E, and that any representations be considered by the Area Highway Manager in consultation with the Divisional Member and the Transport Task Group (paragraphs 2.6.1 to 2.6.5 refer);

(vi)To approve the advertisement of the legal notice for the proposed new 40mph speed limit in Stanwell Moor Road, between the end of the 30mph speed limit to the north of the Crooked Billet junction to a point approximately 320m north of the northern end of the footway on the east side of Stanwell Moor Road, as shown in Annex G, and that any representations be considered by the Area Highway Manager in consultation with the Divisional Member and the Transport Task Group (paragraphs 2.6.1 to 2.6.5 refer);

(vii)To approve the advertisement of the legal notice for the new Toucan Crossing in Stanwell Moor Road to the north of Stanwell New Road, as shown in Annex H, and that any representations be considered by the Area Highway Manager in consultation with the Divisional Member and the Transport Task Group (paragraphs 2.6.1 to 2.6.5 refer);

(viii)    To authorise the Area Highway Manager in consultation with the Chairman, Vice Chairman, and relevant Divisional Member(s) to undertake all necessary procedures to deliver the agreed programmes.

Reasons:

1.    To authorise the Area Highway Manager to carry out work to evaluate the efficiency of traffic signals in Staines Town Centre as part of a broader ambition to promote improved traffic flow.

2.    To authorise the Area Highway Manager to undertake the next steps to progress the agreed programme of work

The Local Committee (Waverley) resolved to AGREE that it:

(i)    Acknowledges the outcome of continued dialogue with local parish councils regarding the development of HGV interventions in the area.

(ii)   Agrees the concept of a proposed ‘Country Lanes Unsuitable for HGVs’ pilot zone to cover a defined area of the Surrey Hills within the wider study area

Reason: To ensure that Members are kept informed of the outcome of local stakeholder engagement regarding HGV and country lane management measures.

To enable the proposed concept to be agreed across all affected boroughs and districts and subsequently included in relevant forward programmes of transport measures for future development and implementation in collaboration with parish councils and local community groups via appropriate funding streams.

The Local Committee (Waverley) resolved to AGREE:

(i)            To note the capital works being progressed during 2017/18

(ii)           To note the ongoing revenue works being carried out.

(iii)          To delegate to the Area Highway Manager, in consultation with the Chairman and Vice Chairman and Divisional Member, the ability to resolve any problems encountered to facilitate scheme delivery.

Reason: The committee is not asked to make any financial decisions at this meeting, rather the report gives an update of progress on highway works in the current financial year.

The Local Committee (Waverley) resolved to AGREE that:

The petition from 22 September 2017, Item 4(ii) regarding parking in Broomfield, should be marked as ‘closed’.

All other decision tracker items shall remain ‘open’.

The Local Committee (Waverley) resolved to AGREE that:

(i)                

(a)  Claimed footpath no. 574 between points A – B – C – D - E on Drg. No. 3/1/3/H13 THE DECISION IS TO BE DEFERRED UNTIL THE MARCH 2018 LOCAL COMMITTEE.

No Public Footpath rights are recognised over the routes shown as:

(b)  Claimed footpath no. 559 between points C – H – F – D, H – I and F – G on Drg. No. 3/1/3/H13 and

(c)  Claimed footpath no. 565 between points B – J on Drg. No. 3/1/3/H13

and that the applications for MMOs under sections 53 and 57 of the Wildlife and Countryside Act 1981 to modify the Definitive Map and Statement by the addition of footpaths is not approved.

(ii)              In the event of the County Council being directed to make a MMO by the Secretary of State following an appeal by the claimant(s), the County Council as surveying authority will adopt a neutral stance at any Public Inquiry, making all evidence available to help the inspector determine the case.

Reason: The County Council has a duty under Section 53 of the Wildlife and Countryside Act 1981 (WCA 1981) to modify the Definitive Map and Statement (DMS) if it discovers evidence which on balance supports a modification. In this instance it is considered the evidence does not support the making of a MMO.

The reason for (i) (a) to be deferred is for further legal investigations to be undertaken.

Two petitions were received:

(i)  From Mr Tony Sollars which contains 54 signatures and reads:

"We the undersigned petition Surrey County Council to: 'implement a 20mph zone around the Chandler and Barrow Hills schools in Witley'.

Witley Parish Council have put forward suggestions for a 20mph zone around the Chandler and Barrow Hills schools in Witley to make it safer for pedestrians, cyclists and drivers."

The Local Committee (Waverley) resolved to AGREE that:

(i)                The Safer Travel Team and key stakeholders including the Police will investigate the issues set out in the petition in line with Surrey County Councils (SCC’s) Road Safety Outside Schools Policy.

(ii)               The Safer Travel Team will return to the Waverley Local Committee in March 2018 with a report outlining any recommendations associated with the petition.

Reason: The Safer Travel Team will investigate the above issues in accordance to the SCC’s Road Safety Outside Schools Policy, and will return to the next Local with a full report.

(ii)  From Mr Luke Freeborough which contains 110 signatures and reads:

“We, the undersigned, petition Surrey County Council via Witley Parish Council to install the following in order to make access to Witley Infant School safer:

• appropriate school signage at strategic points on Church Lane

• to begin the ‘20 is plenty’ process for the part of Church Lane that runs past Witley Infants

• to add coloured road messaging to the surface of Witley Infants

• any other driver behaviour-changing improvements.

The road system in and around Witley CE Infant School is dangerous and not fit for purpose.  Crossing the road, accessing the car parking and access to Church Lane, both by car and on foot, is dangerous.  Every school should have safe access for the children who are in attendance, but Witley Infant School does not.  There is not enough signage at two key points on Church Lane to inform drivers that there is a school; there are no road markings to encourage vehicles to drive more slowly and appropriately around young children; pedestrians have no right-of-way here.”

The Local Committee (Waverley) resolved to AGREE that:

(i)                The Safer Travel Team and key stakeholders including the Police will investigate the issues set out in the petition in line with Surrey County Councils (SCC’s) Road Safety Outside Schools Policy.

(ii)               The Safer Travel Team will return to the Waverley Local Committee in March 2018 with a report outlining any recommendations associated with the petition.

Reason: The Safer Travel Team will investigate the above issues in accordance to the SCC’s Road Safety Outside Schools Policy, and will return to the next Local with a full report.

The Woking Joint Committee agreed:

i)              That any parking surplus funding is set aside to support the capital works programme in the 2018/19 financial year and all subsequent financial years until such time that the Woking Joint Committee wish to review this position.

ii)             That a further Highways Update will be brought to the next meeting of this committee.

iii)            That the 2018/19 capital programme as proposed in paragraph 2.3.2 of the report and that any remaining funding is put towards schemes from the agreed 2017/18 programme in priority order as described in paragraph 2.3.5.

Reasons for decisions

The above decisions were made to enable progression of all highway related schemes and works.

The Woking Joint Committee agreed that the parking surplus of £87,553 is distributed as follows:

a)    £20,000 to continue to fund an apprentice to assist with ongoing Parking Reviews across the Woking Borough;

b)    £67,553 to supplement the Highways budget for 2018 / 2019.

Reason for the decisions

The above decisions were made in order to assist with enforcement of waiting and parking restrictions resulting in improved road safety, assisting in access of emergency services, improving traffic flow and maintaining access to shops.

The Local Committee (Reigate & Banstead) resolved to agree:

(i) Two dedicated loading bays be provided on High Street and Consort Way, and two disabled parking bays be relocated from High Street to Albert Road, as shown on Drawing Numbers SP0030-003 and SP0030-004.

(ii) The High Street, Horley (Part) Prohibition of Driving and One – Way Traffic Order 1991 and its 2000 amendment be modified to provide loading at any time in marked bays for goods vehicles only, and for the one-way order to exclude cyclists.

(iii) The Traffic Regulation Order on Consort Way to the rear of properties 1-7High Street be modified to provide dedicated loading at any time in marked bays.

And resolved to:

(iv) To amend the proposed Traffic Regulation Order to relocate the two existing disabled bays on the southern side of High Street near the junction of Albert Road as shown on Plan SP0030-004 to a new position on Albert Road, if required following a detailed statutory services survey.

And agreed to:

(v) Authorise the advertisement of notice in accordance with the Road Traffic Regulation Act 1984, the effect of which will be to implement the proposals

in recommendations (i) to (iv), revoke any existing traffic orders necessary to implement the changes, and subject to no objections being upheld, that

the order be made.

(vi) Authorise delegation of authority to the Parking Strategy and Implementation Team Manager in consultation with the Chairman, Vice-Chairman of the Local Committee and the local Divisional Member to resolve any objections received in connection with the proposals, and if objections cannot be resolved to either, set aside the objections, or make any necessary amendments to the wording of the order and any necessary alterations to Drawing Numbers SP0030-003 and/or SP0030-004.

REASONS FOR RECOMMENDATIONS:

To facilitate improved loading arrangements for local businesses and improved disabled parking, as part of a public realm improvement scheme in the pedestrian

precinct in High Street (also known as Princess Precinct), Horley.

The Local Committee (Reigate & Banstead) agreed to:

(i)  Proceed with proposals to provide an enhanced gateway scheme on the A25 Buckland Road, Reigate.

REASONS FOR RECOMMENDATIONS:

To inform the Local Committee of the continuing casualty record on the A25 Buckland Road and A25 West Street and to seek authority to proceed with the

construction of the scheme shown in Annex 1.

The Local Committee (Reigate & Banstead) agreed:

(i)To note the progress and delivery of schemes within the project.

And resolved:

(ii) To agree that bus stop clearways are introduced at existing bus stops along quality bus corridors where bus stop improvements are being undertaken, as specified in Annexes B and C.

REASONS FOR RECOMMENDATIONS:

1. To update the Local Committee on the progress of Greater Redhill Sustainable Transport Package (STP).

2. Bus stop clearways: Buses require parallel alignment to the kerb to deploy ramping and kneeling equipment. Kerbing at bus stops has been raised to allow step-free access for wheelchair users, those with mobility problems, those with shopping trollies or child buggies and easier and quicker boarding/alighting for all passengers.

3. Parked vehicles within bus stops prevent this access.

4. Reliability of buses is improved if the vehicles are able to approach, stop at and depart from bus stops without hindrance, improving the accuracy of scheduled bus stopping times and encouraging usage of sustainable transport. Ease of boarding and alighting speeds bus operation and assists bus operators maintaining schedules and reliability.

5.Bus stop clearways enable Borough enforcement officers to issue penalty charge notices on any offending vehicles obstructing the bus stop area, thereby discouraging inconsiderate parking.

The Local Committee (Reigate & Banstead) agreed to:

General

(i)       Note that the Reigate and Banstead Local Committee’s devolved highways budget for capital works within the Medium Term Financial Plan 2017-20 is £36,363 in 2018/19 and 2019/20 and that the revenue budget for 2018/19 is £40,910.

(ii)      Authorise delegation of authority to the Area Highway Manager, in consultation with the Local Committee Chairman and Vice-Chairman, to agree a revised programme of highway works for 2018/19 if there is a change in the Local Committee’s devolved budget;

(iii)   Note that should there be any changes to the programme of highway works as set out in this report, a report will be taken to a future meeting of Reigate &Banstead Local Committee to inform members of the changes.

And resolved to:

Capital Improvement Schemes (ITS)

(iv)    Agree that the capital improvement schemes allocation for Reigate and Banstead be used to progress the Integrated Transport Schemes programme set out in Annex 1;

(v)     Authorise that the Area Highway Manager, in consultation with the Local Committee Chairman and Vice-Chairman, be able to vire money between the schemes agreed in Annex 1, if required;

(vi)    Agree that the Local Committee Chairman, Vice-Chairman and Area Highway Manager, together with the relevant local divisional Member are able to progress any scheme from the Integrated Transport Schemes programme, including consultation and statutory advertisement that may be required under the Road Traffic Regulation Act 1984, for completion of those schemes.  Where it is agreed that a scheme will not be progressed, this will be reported back to the next formal meeting of the Local Committee for approval.

Revenue Maintenance

(vii)Authorise the Area Maintenance Engineer, in consultation with the Local Committee Chairman, Vice-Chairman and relevant local divisional Member, to use £40,910 of the revenue maintenance budget for 2018/19 as detailed in Table 2 of this report;

And agreed:

(viii)  The Area Maintenance Engineer, in consultation with the Local Committee Chairman and Vice-Chairman, be able to vire the revenue maintenance budget between the identified work headings in Table 2;

And resolved to:

(ix)    Agree that the revenue maintenance gang be managed by the Area Maintenance Engineer on behalf of Member

REASONS FOR RECOMMENDATIONS:

To agree a forward programme of highways works in Reigate and Banstead for 2018/19 – 2019/20, funded from the Local Committee’s devolved budget. 

The Local Committee (Reigate and Banstead) resolved to agree:

(i) The county council’s intention to introduce the proposals in Annex 1 is formally advertised, and subject to statutory consultation.

(ii) That if necessary, adjustments can be made to the proposals by the parking team manager in consultation with the Chairman, Vice-chairman and divisional member prior to advertisement.

(iii) That if no objections are received when the proposals are advertised, the traffic regulation orders are made.

(iv) That if there are unresolved objections, they are dealt with in accordance with the county council’s scheme of delegation by the Parking Strategy and Implementation Team Manager, in consultation with the chairman/vice chairman of the committee and the divisional member.

(v) That if necessary the parking team manager will report the objections back to the local committee for resolution

REASONS FOR RECOMMENDATIONS:

Changes to the highway network, the built environment and society mean that  parking behaviour changes and consequently it is necessary for a highway

authority to carry out regular reviews of waiting and parking restrictions on the highway network. It is recommended that the waiting restrictions in this report are progressed as they will help to:

• Improve road safety

• Increase access for emergency vehicles

• Help residents park nearer their homes

• improve access to shops, facilities and businesses

• Increase access for refuse vehicles, buses and service vehicles

• Ease traffic congestion

• Better control parking

The Woking Joint Committee agreed:

i)             That a Woking, Horsell and Chobham cycle route be considered in the forthcoming cycle strategy for Woking.

ii)            That a request be considered to include a Woking, Horsell and Chobham cycle route in the revised Section 123 List of future infrastructure needs.

iii)            That part of the existing footway will have maintenance work carried out to restore the original width.

Reason for decisions

The above decisions were made because although the provision of a continuous route for pedestrians and cyclists between Chobham and Woking would be ideal, the financial and physical constraints do not currently make this route possible.

That the Local Committee [Elmbridge] agreed:

That the parking review process from June 2018 should continue to be carried out by a dedicated engineer, but that the whole Borough should be considered in each review which would take place annually.

Reasons:  The existing three year review cycle is drawing to a close and the future direction of parking reviews needs to be decided.

That the Local Committee [Elmbridge] agreed:

(i)    To prioritise St Mary’s Road, Surbiton, for resurfacing in 2018-19, using the £38,636 that was allocated for a maintenance scheme by Committee in September 2017 from the 2018-19 capital budget;

(ii)   To authorise the advertisement of a traffic regulation order to permit buses, delivery vehicles and emergency services’ vehicles to pass through a “gateway” that has been included in the detailed design for the next phase of the Burwood Road junction with Pleasant Place scheme, to provide a turning opportunity for these vehicles;

(iii)  To approve seven new ITS projects, as set out in the report, to be funded from the parking surplus allocations that are not yet fully committed;

(iv)  To approve the advertisement of a traffic regulation order for a new U-turn ban in Hampton Court Way between Embercourt Road and the Ember River bridge, in both directions, and that if there are no significant objections to the traffic regulation order, that the order is made to enable the new ban to come into force as soon as possible;

(v)   To approve nineteen new bus stop clearways as detailed in paragraphs 2.9.1 to 2.9.4 and Annexes G and H of the report;

(vi)  To authorise the Area Highway Manager in consultation with the Chairman, Vice Chairman, and relevant Divisional Member(s) to undertake all necessary procedures to deliver the agreed programmes.

Reasons: Recommendations are made to enable the 2018-19 Highways programmes funded by the Local Committee to be decided in good time to facilitate timely delivery of those programmes.

Further recommendations have been made, to facilitate implementation of the next phase of the Burwood Road junction with Pleasant Place UTS scheme, to enable a new U-turn ban to be introduced to mitigate a pattern of casualties, and to facilitate the introduction of a number of bus stop clearways.

That the Local Committee [Elmbridge] agreed:

(i)       That £5,000 be set aside the original CIL contribution and the parking surplus to investigate measures to reduce traffic speeds and report possible options back to Committee for review; and

(ii)      Should viable measures be identified, to identify appropriate funding and implement such measures and monitor the effects on vehicle speeds in line with Surrey’s policy ‘Setting Local Speed Limits’.

Reasons: Recommendations have been made based on Surrey’s policy ‘Setting Local Speed Limits’, in consultation with Surrey Police’s Road Safety and Traffic Management Team.

That the Local Committee [Elmbridge] agreed that those items marked as closed on the decision tracker should be removed from the tracker.

Reasons: To keep the tracker up to date.

That the Local Committee [Elmbridge] agreed:

Nightingale Avenue

To note the response provided, but to ask the Area Highways Manager to consider whether there could be more flexibility in the tree planting guidelines for residential roads with low footfall and to report back to the Committee if changes are possible.

A309 Kingston by-pass pedestrian crossing

That the Highways Area Manager be asked to consider whether there are any further measures, such as the installation of a rumble strip at this location, which could be considered to improve safety and report back to the Committee.

Hare Lane, Claygate

That £5,000 be allocated from the Committee’s parking surplus to fund a speed assessment in Hare Lane to inform a decision on what further work, if any, may be required in the area.

Reasons: to respond to issues raised by local residents in the form of petitions to the Committee.

The Local Committee (Mole Valley) agreed to:

(i)            Support dialogue with relevant Guildford, Waverley and Mole Valley county, district and parish councillors to address concerns regarding HGV movements and interventions in the area. Further dialogue is required.

REASONS FOR RECOMMENDATIONS:

To enable key stakeholders to explore wider solutions to HGV management.

The Local Committee (Mole Valley) agreed to:

(i)    Note the results of the speed limit assessment undertaken;

And resolved to:

(ii)   Agree that, based upon the evidence, the speed limit be reduced from 60mph to 40mph on Hollow Lane, that section of Leith Hill Road between Hollow Road & Leith Hill Lane (also known as Abinger Road), Leith Hill Lane (also known as Abinger Road), Donkey Lane, Abinger Common Road, Lemons Farm Road, Sewers Farm Road, that section of B2126 Etherley Hill between a point 55m west of the western carriageway edge of Leith Hill Lane (also known as Abinger Road)  and B2126 Ockley Road, B2126 Ockley Road and B2126 Forest Green Road in accordance with the current policy;

(iii)  Authorise the advertisement of a notice in accordance with the Road Traffic Regulation Act 1984, the effect of which will be to implement the proposed speed limit change, revoke any existing traffic orders necessary to implement the change, and, subject to no objections being upheld, that the order be made;

(iv)Authorise delegation of authority to the Area Highway Manager in consultation with the Chairman, Vice-Chairman of the Local Committee and the local divisional member to resolve any objections received in connection with the proposal.

REASONS FOR RECOMMENDATIONS:

To enable changes to the speed limit on Hollow Lane, part of Leith Hill Road between Hollow Road & Leith Hill Lane (otherwise known as Abinger Road), Leith

Hill Lane (otherwise known as Abinger Road), Donkey Lane, Abinger Common Road, Lemons Farm Road, Sewers Farm Road, part of B2126 Etherley Hill, B2126

Ockley Road and B2126 Forest Green Road in accordance with Surrey’s speed limit policy.

The Local Committee (Mole Valley) agreed to:

General

(i)         Note that the Mole Valley’s Local Committee’s devolved highways budget for capital works within the Medium Term Financial Plan 2017-20 is £36,363 in 2018/19 and 2019/20 and that the revenue budget for 2018/19 is £40,910.

(ii)        Authorise delegation of authority to the Area Highway Manager, in consultation with the Local Committee Chairman and Vice-Chairman, to agree a revised programme of highway works for 2018/19 if there is a change in the Local Committee’s devolved budget;

(iii)       Note that should there be any changes to the programme of highway works as set out in this report, a report will be taken to a future meeting of Mole Valley Local Committee to inform members of the changes.

And resolved to:

Capital Improvement Schemes (ITS)

(iv)       Agree that the capital improvement schemes allocation for Mole Valley be used to progress the Integrated Transport Schemes programme set out in Annex 1;

(v)        Authorise that the Area Highway Manager, in consultation with the Local Committee Chairman and Vice-Chairman, be able to vire money between the schemes agreed in Annex 1, if required;

(vi)       Agree that the Local Committee Chairman, Vice-Chairman and Area Team Manager, together with the relevant local divisional Member are able to progress any scheme from the Integrated Transport Schemes programme, including consultation and statutory advertisement that may be required under the Road Traffic Regulation Act 1984, for completion of those schemes.  Where it is agreed that a scheme will not be progressed, this will be reported back to the next formal meeting of the Local Committee for approval.

And resolved to:

Revenue Maintenance

(vii)      Authorise the Area Maintenance Engineer, in consultation with the Local Committee Chairman, Vice-Chairman and relevant local divisional Member, to use £40,910 of the revenue maintenance budget for 2018/19 as detailed in Table 2 of this report;

(viii)     The Area Maintenance Engineer, in consultation with the Local Committee Chairman and Vice-Chairman, be able to vire the revenue maintenance budget between the identified work headings in Table 2;

(ix)       Agree that the revenue maintenance gang be managed by the Area Maintenance Engineer on behalf of Members.

REASONS FOR RECOMMENDATIONS:

To agree a forward programme of highways works in Mole Valley for 2018/19 – 2019/20, funded from the Local Committee’s devolved budget

Surrey Heath Local Committee agreed:

i)          To progress with work on the pedestrian and cycle facility when funds became available to do so.

ii)         That part of the existing footway will have maintenance work carried out to restore the original width.

Reason for the decision:

The above decision was made because although the provision of a continuous route for pedestrians and cyclists between Chobham and Woking would be ideal, the financial and physical constraints do not currently make this route possible.

Surrey Heath Local Committee agreed to:

i)          Support the Transport Development Planning Officer’s meeting with Costa Coffee, Bagshot to discuss issues raised out of the Level 3 Safety Audit.

Reason for the decision:

The above decision was made in response to a resident’s petition seeking a review of the access arrangements for the Costa Coffee Drive Through.