Decisions

It was AGREED to submit the proposed attached resonse to the consultation outlined.

The Committee received a report on progress made with the delivery of proposed highways and developer funded schemes, and revenue funded works for the 2019/20 financial year.  The report also provided an update on the latest budgetary position for highway schemes and revenue maintenance and relevant topical highways matters.

The Local Committee:

i)              Noted the progress with the ITS highways and developer funded schemes, and revenue funded works for the 2019/20 financial year.      

ii)             Noted the budgetary position.

iii)            Noted that a further Highways Update will be brought to the next meeting of this Committee.

iv)           Agreed that a bus stop clearway is introduced on A318 Oyster Lane in the bus layby that is approximately 25m north of the junction with Chertsey Road.

v)            Noted that the intention to construct a toucan crossing on Parvis Road, approximately 42m east of Highfield Road will be advertised in accordance with planning permission previously granted to the development at the “Broadoaks” site adjacent to the A245 Parvis Road.

vi)           Agreed that a notice is advertised in accordance with the Traffic Regulation Act 1984, the effects of which would be to revoke any existing traffic orders necessary, and extend the 30mph speed limit by approximately 50m on the length of the A245 Parvis Road that is currently subject to a 40mph speed limit (as shown in Annex A); and

vii)          Agreed that a notice is advertised in accordance with the Traffic Regulation Act 1984, the effects of which would be to revoke any existing traffic orders necessary, and introduce a 40mph speed limit to the length of the A324 Brookwood Lye Road that is currently subject to the national speed limit of 60mph (as shown in Annex B); and

viii)         Agreed that any objections to the Traffic Regulation Order should be considered and resolved by the Area Team Manager for Highways in consultation with the Chairman and Vice-Chairman of the Joint Committee and the local Divisional Member, and that this issue only be returned to Committee if any objections prove insurmountable; and

ix)           Agreed that the Order be made once any objections have been considered and resolved.

Reasons for decisions:

Recommendations (i), (ii) and (iii) are made to enable progression of all highway related schemes and works.

Recommendation (iv) is allow improvement to the bus services that run along Oyster Lane and which use this bus stop.

Recommendation (v) is to allow a toucan crossing to be constructed on Parvis Road, West Byfleet in accordance with previously given planning permission.

Recommendations (vi), (viii) and (ix) are to allow the speed limit change point on Parvis Road to be amended so that the necessary signs do not conflict with the toucan crossing referred to in (iv).

Recommendations (vii), (viii) and (ix) are to allow the speed limit on A324 Brookwood Lye Road to be reduced from 60mph to 40mph.

There were none.

The Minutes of 28 May 2019 were approved as a correct record.

In accordance with the Terms of Reference, the Investment Board will provide a report on the investment portfolio and its performance to Cabinet on an annual basis.

RESOLVED:

That the Annual Report of the Investment Board be endorsed.

Reason for Decision:

To inform the Cabinet about the activities of the Investment Board during the Financial Year 2018-19.  The Investment Board was responsible for the delivery of the agreed Investment Strategy.  The Investment Strategy was created by the council to deliver an ongoing and resilient source of income to provide financial support to the council’s front line services.  Investments undertaken as a result of the strategy agreed in 2013 are delivering a net income stream to the council.

[The decisions on this item can be called in by the Resources & Performance Select Committee]

The Cabinet is asked to approve the use of a Dynamic Purchasing System (DPS) to commission Early Help and emotional wellbeing provision for children, young people and families from January 2020.

The Cabinet is also asked to delegate the approval of individual contract awards to the Executive Director of Children Families and Learning.

RESOLVED:

1.    That the use of a Dynamic Purchasing System to commission Early Help and emotional wellbeing provision for children, young people and families from January 2020 be approved.

2.    That the providers as listed in the Part 2 Annex of this report be awarded a place on the new DPS as they have passed the Invitation to Tender (ITT) evaluation process, whilst recognising that other organisations will be able to apply throughout the duration of the DPS.

3.    That authority be delegated for the approval of individual contract awards to the Executive Director of Children, Families, Life Long Learning and Culture.

Reason for Decision:

A Dynamic Purchasing System (DPS) under the Light Touch Regime has been selected as the most appropriate route to market because:

·         It enables robust control of the quality of Early Help provision for children, young people and families;

·         It provides flexibility to meet the needs of the whole family regardless of the age of the children. This approach also helps to attract a wider range of suppliers and allows providers to enter / exit from the list without having to re-open frameworks, which can be legally challenging and bureaucratic;

·         It is responsive. It will enable us to ensure that the service providers who can meet the emergent needs of children, young people, and families are able to join the list throughout the length of the commission.

[The decisions on this item can be called in by the Children, Families, Lifelong Learning & Culture Select Committee]

RESOLVED: That under Section 100(A) of the Local Government Act 1972, the public be excluded from the meeting during consideration of the following items of business on the grounds that they involve the likely disclosure of exempt information under the relevant paragraphs of Part 1 of Schedule 12A of the Act.

RESOLVED:

The decision taken by the Cabinet Member for Children, Young People & Families was noted.

Reason for Decision:

To inform the Cabinet of decisions taken by the Leader, Cabinet Members and Investment Board under delegated authority.

Surrey County Council must meet a range of statutory obligations to ensure that safeguarding and care planning decisions about children are made using high quality evidence suitable for the courts. A range of expert assessments are sometimes required to support this process. Approval is sought for the Council to award contracts to providers who have met criteria and that delegated approval be given to the Service Manager (Gateway to Resources) to ‘call off’ this DPS for the purchasing of relevant services. Delegated approval is also sought for the Director of Commissioning to include and award contracts to new providers on the DPS, as required.

RESOLVED:

1.    That following consideration of the available options, the results of the procurement process, and commercially sensitive information provided in the Part 2 annex of the report, approval be given for the council to establish a Dynamic Purchasing System (DPS) for the period 1 August 2019 – 31 July 2021 (with the option for extension up until, but not exceeding 31 July 2024).

2.    That authority be delegated to the Service Manager (Gateway to Resources) to ‘call off’ independent expert assessments and assessments for special guardianship orders from this DPS as required.

3.    That authority be delegated to the Director - Commissioning to add new providers onto the DPS for the Council as appropriate.

Reason for Decision:

As outlined in Child First Commissioning Intentions for Children in Surrey 2017-22, Surrey County Council is committed to ensuring children in Surrey get ‘the right help, care and protection at the right time so they can thrive’. Expert Witnesses and providers of Special Guardianship Order (SGO) Assessments inform the County Council in its care planning decisions.

The demand for statutory and in some cases court ordered assessments has increased at a rate which the Council is unable to meet within current in-house capacity.To cope with this pressure and ensure our statutory duties are met, the Children’s Social Care teams have been spot purchasing external experts to carry out SGO and expert assessments. However the spot purchasing arrangements are not sustainable and not achieving value for money. (This is unsustainable within the financial challenges that the Council is facing). The Council also acknowledges Ofsted’s findings (May 2018) which highlighted that there is an over-reliance on independent social workers and other expert witnesses in Surrey, and the quality, value for money and timeliness of assessments are key areas that need improving. 

The robust commissioning and contract management arrangements that will be put in place will ensure that expert assessments will be monitored more closely. Regular monitoring will have a strong focus on providers’ safeguarding policies and procedures and ensure that the safety of children, young people and vulnerable adults remains a priority at all times.

[The decisions on this item can be called in by the Children, Families, Lifelong Learning & Culture Select Committee]

There were none.

The Local Committee (Tandridge):

i)              AGREED to nominate Rose Thorn to the East Surrey Community Safety Partnership, as set out in paragraphs 2.2 - 2.4.

ii)             AGREED to nominate Rose Thorn as the Surrey County Council representative to the Tandridge Health and Wellbeing Board.

iii)            NOTED that Mr Chris Botten and Mrs Rose Thorn will continue to be Local Committee representatives on the Early Help Advisory Board (EHAB) pending review of the Board

The Local Committee (Tandridge):

(i)    AGREED the committee’s delegated community safety budget of £3,000 for 2019/20 be retained by the SCC Community Safety Team, on behalf of the local committee, and that the Community Safety Partnership and/or other local organisations be invited to submit proposals for funding that meet the criteria and principles set out in section 3 of this report.

(ii)   AGREED that authority be delegated to the SCC Community Safety Manager, in consultation with the Chairman and Vice-Chairman of the local committee and divisional members as appropriate, to authorise the expenditure of the community safety budget in accordance with the criteria and principles stated in section 3 of this report.

(iii)  AGREED that committee receives updates on the project(s) that was funded, the outcomes and the impact it has achieved.

(iv)NOTED the project update from the 2018/19 Community Safety Funding.

The Local Committee (Tandridge):

i)              NOTED the contents of the report.

ii)             AGREED the proposed changes to parking and waiting restrictions as shown on drawing 23 and 24 are approved.

iii)            AGREED the intention of the county council to make traffic regulation orders (TROs) under the relevant parts of the Road Traffic Regulation Act 1984 to impose the waiting and on street parking restrictions as described in ‘parking update’ are advertised and that if no objections are maintained, the order is made.

iv)           AGREED if there are unresolved objections, they will be dealt with in accordance with the county council’s scheme of delegation by the parking strategy and implementation team manager, in consultation with the chairman/vice chairman of this committee and the appropriate county councillor.

The Local Committee DID NOT AGREE to District Council Substitutions for 2019/20.

No apologies were received.

The Joint Committee (Runnymede) agreed:

(i)            To defer this report until the September meeting following further feedback and development of what external groups and the Joint Committee might achieve.

Reasons:  

(i)    The Committee felt that the function of Task Groups need to be evaluated to ensure they were fully effective.

(ii)   Both councils are currently focussing on improving their partnership working and it was felt that this might have an impact on whether Task Groups were needed.

The Joint Committee (Runnymede) agreed that

(i)    The Committee’s delegated community safety budget of £3,000 for 2019/20 be retained by the Community Partnership Team, on behalf of the Committee, and that the Community Safety Partnership and/or other local organisations be invited to submit proposals for funding that meet the criteria and principles set out at section 3 of this report.

(ii)  Authority be delegated to the Community Safety Manager, in consultation with the Chairman and Vice-Chairman of the joint committee and divisional members as appropriate, to authorise the expenditure of the community safety budget in accordance with the criteria and principles stated in section 3 of this report.

(iii)The committee will receive updates on the project(s) that are funded, the outcomes and the impact it has achieved.

The Joint Committee (Runnymede) noted

(iv)The update on the projects funding by the committee’s funding in 2018/19 set out in section 2.

Reasons

(i)    The report sets out a process for allocating the committee’s delegated community

safety budget of £3,000 to local organisations.

(ii)   As part of the process, updates are given to the Committee on projects that have been supported.

Apologies received:

Mr Mark Nuti,

Cllr Nick Prescot

The Joint Committee (Runnymede) noted:

(i)    the progress of schemes and revenue funded works for the 2019/20 financial year.

(ii)  the budgetary position.

(iii)that a further Highways Update will be brought to the next meeting of this Committee.

Reason:

Highways matters are part of the Committee’s executive function and operational and budget status is reviewed at every committee meeting throughout the year.

The Local Committee (Mole Valley) agreed:

To co-opt the substitutes for District Council members for the municipal year 2019/20 as listed in the agenda.

Reason for decision:

The above decision was made in accordance with Standing Order 40(f) that requires the Committee, at its first meeting in the municipal year, to agree whether it wishes District Council members to be permitted to have substitutes.

The Local Committee (Mole Valley) agreed:

      i.        The terms of reference for the Property Task Group and the membership of this task group as set out in Annex 1 with the addition of Mr Stephen Cooksey, Cllr Mary Huggins and Mr Tim Hall.

     ii.        The terms of reference for the Parking Task Group and the membership of this task group as set out in Annex 1 with the addition of Cllr Raj Haque.

    iii.        The terms of reference for the Leatherhead Major Schemes Task Group and the membership of this task group as set out in Annex 1 with the addition of Mrs Helyn Clack and Mr Tim Hall.

   iv.        The terms of reference for the Dorking Major Schemes Task Group and the membership of this task group as set out in Annex 1 with the addition of Mr Stephen Cooksey, Cllr Mary Huggins and Cllr Claire Malcomson.

    v.        The nominations to outside bodies (Community Safety Partnership) as set out in Annex 1 (Mr Tim Hall).

The Local Committee (Mole Valley) noted:

   vi.        That the representatives nominated by the committee in June 2018 (Chris Townsend and Mary Huggins) would remain as the local committee representatives on the Early Help Advisory Board pending review of this board (Paragraphs 2.11 – 2.12 of this report).

Reason for decisions:

The above decisions were made in order to update the list of representatives to task groups and nominations to outside bodies for the 2019/20 municipal.

The Local Committee (Mole Valley) agreed that:

      i.        The committee’s delegated community safety budget of £3,000 for 2019/20 be retained by the Community Safety Team, on behalf of the local committee, and that the Community Safety Partnership and/or other local organisations be invited to submit proposals for funding that meet the criteria and principles set out at section 3 of this report.

     ii.        Authority be delegated to the Community Safety Manager, in consultation with the Chairman and Vice-Chairman of the local committee and divisional members as appropriate, to authorise the expenditure of the community safety budget in accordance with the criteria and principles stated in section 3 of this report.

    iii.        The committee receives updates on the project(s) that are funded, the outcomes and the impact it has achieved.

The Local Committee (Mole Valley) noted:

   iv.        The update from the North Leatherhead Street Talk Project regarding the use of the funds in 2018-19.

Reason for decisions:

The above decisions were made to set out a process for allocating the committee’s

delegated community safety budget of £3,000 to local organisations.

The Local Committee (Surrey Heath) reviewed and agree the terms of reference and membership of task groups set by the Committee.  The membership was agreed to remain the same as last year, with the addition of Cllr Sashi Mylvaganam on the Major Projects Task Group and Charlotte Morley as the representative on the Surrey Heath Partnership.

The Local Committee (Surrey Heath) agreed:

(i)    The terms of reference for the Major Projects Task Group (see Annex 1) and the membership of the task group.

(ii)    The terms of reference for the Parking Task Group (see Annex 1) and the membership of the task group.

(iii)   The nominations to outside bodies (Surrey Heath Partnership) as set out in Annex 1.

The Local Committee received a report on Community Safety funding.  There was a delegated budget of £3,000 for community safety projects in 2019/20 and the report set out the process by which this funding should be allocated to the Community Safety Partnership and/or other local community organisations that promote the safety and wellbeing of residents. The report also provided a progress update regarding last year’s funding.

The Local Committee (Surrey Heath) agreed that:

(i)        The committee’s delegated community safety budget of £3,000 for 2019/20 be retained by the Community Partnership Team, on behalf of the local committee, and that the Community Safety Partnership and/or other local organisations be invited to submit proposals for funding that meet the criteria and principles set out at section 3 of this report.

(ii)       Authority be delegated to the Community Partnership Manager, in consultation with the Chairman and Vice-Chairman of the local committee and divisional members as appropriate, to authorise the expenditure of the community safety budget in accordance with the criteria and principles stated in section 3 of this report.

(iii)      The committee receives updates on the project(s) that was funded, the outcomes and the impact it has achieved.

Reasons for decision:

To agree a clear process for allocating the committee’s delegated community safety budget of £3,000 to local organisations and to receive an update on how funding was used in order to provide visibility and promote accountability within the Community Safety Partnership.

The Local Committee received a report on on street parking restrictions withing the borough of Surrey Heath.  Officers of Surrey County Council’s parking team had carried out a review and identified changes which would benefit road safety and reduce instances of obstruction and localised congestion. Committee approval was required in order to progress these changes to the stage of ‘formal advertisement’, where the proposed restrictions will be advertised for 28 days and open to comments, support or objections from members of the public.

The Local Committee (Surrey Heath) agreed:

(i)                 the proposed amendments to on-street parking restrictions in Surrey Heath as described in the report and shown in detail on drawings in annex A, with an additional location for double yellow lines opposite the limited waiting bay outside 56 to 64 Guildford Road, Lightwater, subject to clarification and agreement from the borough council member for Lightwater.

(ii)           that the local committee notes the funding as detailed in paragraph 5.1 of this report to proceed with the introduction of the parking amendments.

(iii)          the intention of the county council to make an order under the relevant parts of the Road Traffic Regulation Act 1984 to impose the waiting and on street parking restrictions in Surrey Heath as shown on the drawings in annex A (plus Lightwater addition) are advertised and that if no objections are maintained, the orders be made.

(iv)         That if there are unresolved objections, they will be dealt with in accordance with the county council’s scheme of delegation by the parking strategy and implementation team manager, in consultation with the chairman/vice chairman of this committee and the appropriate county councillor. An additional member may be invited for comment.

Reasons for decision:

The waiting restrictions will make a positive impact towards:-

·         Road safety

·         Access for emergency vehicles

·         Access for refuse vehicles

·         Easing traffic congestion

·         Better regulated parking

·         Better enforcement

·         Better compliance

The local Committee received a report from the Highways Manager on progress made with the delivery of proposed highways and developer funded schemes, and revenue funded works for the 2019/20 financial year.  The report also provided an update on the latest budgetary position for highway schemes and revenue maintenance and covered any relevant topical highways matters.

The Local Committee (Surrey Heath) agreed to:

i)              Note the progress with the ITS highways and developer funded schemes, and revenue funded works for the 2019/20 financial year.      

ii)             Note the budgetary position.

iii)            Note a further Highways Update will be brought to the next meeting of the Committee.

iv)           Advertise a notice in accordance with the Traffic Regulation Act 1984, detailing the proposed upgrading of the existing signalised pedestrian crossing on the A325 Frimley By-Pass (immediately west of the roundabout at its junction with Frimley Road, Frimley High Street and Portsmouth Road)from a Pelican Crossing to a Toucan Crossing.

v)            Advertise a notice in accordance with the Traffic Regulation Act 1984, the effects of which would be to introduce a one-way system in the section of the B3029 High Street, Bagshot highlighted in the plan shown in Annex 1; and

vi)           Any objections to the Traffic Regulation Order should be considered and resolved by the Area Team Manager for Highways in consultation with the Chairman and Vice-Chairman of the Local Committee and the local Divisional Member, and that this issue only be returned to Committee if any objections prove insurmountable; and

vii)          That the Order be made once any objections have been considered and resolved.

Reason for decision:

To enable progression of all highway related schemes and works.

Recommendation (iv) is made to enable an existing signalised pedestrian crossing on the A325 Frimley By-Pass to be upgraded from a Pelican crossing to a Puffin crossing.

Recommendations (v), (vi) and (vii) are made to enable a short section of one-way system to be introduced as part of a developer funded environmental enhancement scheme being introduced in Bagshot village centre.

That the Local Committee [Elmbridge] agreed that:

The committee approves the membership of the task groups and appointments to outside bodies, as set out below for the 2019/20 municipal year:

   (i)        The Elmbridge Community and Safety Partnership – Dr Peter Szanto
 

 (ii)        Elmbridge Old Person’s Advisory Body – Mr Ernest Mallett

(iii)        Parking Task Group – SCC members: Dr Peter Szanto; Mike Bennison; Elmbridge BC members: Cllr Andrew Davis, Cllr Steve Bax, and Cllr Roy Green.  Terms of reference to be amended to add an additional Borough Councillor

(iv)        Cycling and Walking Task Group – SCC members: Mr John O’Reilly, Rachael I Lake, Ernest Mallett; Elmbridge BC members: Cllr Andrew Davis, Cllr Janet Turner and Cllr Ashley Tilling, subject to his agreement

 (v)        Esher Transport Study Member Task Group – SCC members: Mr Tim Oliver, Dr Peter Szanto; Elmbridge BC members: Cllr David Archer

(vi)        Brooklands Transport Study Member Steering Group – SCC members: Mr Tim Oliver, Mr John O’Reilly; Elmbridge BC members: Cllr Peter Harman

(vii)        Hinchley Wood Schools Road Safety Improvements Member Task Group – SCC members: Mr Mike Bennison, Mr Nick Darby; Elmbridge BC member: Cllr Janet Turner

Reasons:  The report proposes local committee task group membership for the forthcoming year to enable the provision of informed advice and recommendations to the committee. The appointment of councillors of the Local Committee to external bodies enables the committee’s representation on and input to such bodies.

That the Local Committee [Elmbridge] agreed that:

(i)           The committee’s delegated community safety budget of £3,000 for 2019/20 be retained by the Community Partnership Team, on behalf of the Local Committee, and that the Community Safety Partnership and/or other local organisations be invited to submit proposals for funding that meet the criteria and principles set out at paragraph 2.4 of the report.

(ii)         Authority be delegated to the Community Safety Manager, in consultation with the Chairman and Vice-Chairman of the local committee, to authorise the expenditure of the community safety budget in accordance with the criteria and principles stated at paragraph 2.4 of the report.

(iii)        The committee receives updates on the project(s) funded, the outcomes and the impact it has achieved.

Reasons: The report sets out a process for allocating the committee’s delegated community safety budget of £3,000 to local organisations.

That the Local Committee (Elmbridge) agreed to:

(i)     Approve the capital maintenance programme detailed in Table 4 of the report to be funded from the £200,000 capital allocation for this Financial Year 2019-20.

(ii)    Approve three amendments and one addition to the Elmbridge parking review 2018-19 retrospectively, as set out in the report, allowing the relevant traffic orders to be made (subject to objections).

(iii)  Authorise the Area Highway Manager in consultation with the Chairman, Vice Chairman, and relevant Divisional Member(s) to undertake all necessary procedures to deliver the agreed programmes.

Reasons:

Committee’s allocation of funding for carriageway patching needs to be prioritised to specific sites, which complement the countywide programmes of works.

To agree to amendments and additions to the Committee’s recent Parking Review so these can be advertised.

Committee is asked to provide the necessary authorisation to deliver those programmes of work in consultation with the Chairman, Vice Chairman and relevant Divisional Member without the need to revert to the Committee as a whole.

That the Local Committee [Elmbridge] agreed:

To co-opt the substitutes for Borough Council members for the municipal year 2019/20 as listed in the report.

Reasons: Standing Order 40(f) requires the Committee, at its first meeting in the municipal year, to agree whether it wishes Borough Council members to be permitted to have substitutes.

The Leader presented the report of the Cabinet meetings held on 26 March 2019 and 30 April 2019.

RECOMMENDATIONS ON POLICY FRAMEWORK DOCUMENTS

A.     Revision Of Procurement and Contract Standing Orders

REPORT FOR INFORMATION / DISCUSSION

B.     Asset And Place Strategy

C.    Moving Closer To Resident

D.    Local Government Ombudsman

E.     Quarterly Report On Decisions Taken Under Special Urgency Arrangements: 1 February – 7 May 2019

RESOLVED:

That the report of the meetings of the Cabinet held on 26 March 2019 and 30 April 2019 be adopted.