Agenda, decisions and minutes
PDF 146 KBVenue: Reigate Town Hall, Castlefield Road, Reigate, Surrey RH2 0SH
Contact: Sarah Quinn, Community Partnership and Committee Officer Reigate Town Hall, Castlefield Road, Reigate, Surrey, RH2 0SH
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APOLOGIES FOR ABSENCE (AGENDA ITEM ONLY)
To receive any apologies for absence and substitutions under Standing Order 40. Minutes: Apologies for absence were received from Mr Peter Lambell and Cllr David Powell. Apologies for lateness were received from Mrs Dorothy Ross-Tomlin. Cllr Mrs Natalie Bramhall, Cllr Mrs Rita Renton and Cllr Sam Walsh gave apologies for leaving the meeting early. There were no substitutions. |
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MINUTES OF PREVIOUS MEETING (AGENDA ITEM ONLY)
To approve the minutes of the previous meeting as a correct record. The minutes will be available in the committee room half an hour before the start of the meeting, or online at www.surreycc.gov.uk/reigateandbanstead or by contacting the Community Partnership and Committee Officer. Additional documents: Minutes: The minutes were agreed as an accurate record of the previous meeting. |
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DECLARATIONS OF INTEREST (AGENDA ITEM ONLY)
To receive any declarations of disclosable pecuniary interests from Members in respect of any item to be considered at the meeting.
Notes: · Each Member must declare any interest that is disclosable under the Relevant Authorities (Disclosable Pecuniary Interests) Regulations 2012, unless it is already listed for that Member in the Council’s Register of Disclosable Pecuniary Interests.
· As well as an interest of the Member, this includes any interest, of which the Member is aware, that relates to the Member’s spouse or civil partner (or any person with whom the Member is living as a spouse or civil partner).
· If the interest has not yet been disclosed in that Register, the Member must, as well as disclosing it at the meeting, notify the Monitoring Officer of it within 28 days.
· If a Member has a disclosable interest, the Member must not vote or speak on the agenda item in which it arises, or do anything to influence other Members in regard to that item. Minutes: There were no declarations of interest. |
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PETITIONS (AGENDA ITEM ONLY)
To receive any petitions in accordance with Standing Order 65 in accordance with the Local Protocol. Notice should be given in writing or by email to the Community Partnership and Committee Officer at least 7 days before the meeting. Minutes: Two petitions were received. |
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Petition - Gatton Park Road, Reigate - Pedestrian and Cyclist Safety
Response of the Area Highways Manager attached. Minutes: A petition was presented by Mrs Jill Mansfield, signed by 163 residents, calling for improvements to cyclist and pedestrian safety on Gatton Park Road, Reigate.
The Committee NOTED the response of the Area Team Manager, tabled as Appendix A to the minutes. |
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Petition - Grange Close, Merstham - Parking
Response of the Parking Strategy and Implementation Team Manager attached. Minutes: A petition was presented by Mr Vic Clarkson, signed by 25 residents, calling for a residents only parking scheme in Grange Close, Merstham.
The Committee NOTED the response of the Parking Strategy and Implementation Team Manager, tabled as Appendix B to the minutes.
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FORMAL PUBLIC QUESTIONS (AGENDA ITEM ONLY)
To answer any questions from residents or businesses within the Reigate and Banstead Borough area in accordance with Standing Order 66. Notice should be given in writing or by email to the Community Partnership and Committee Officer at least 7 days before the meeting. Minutes: None received. |
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FORMAL MEMBER QUESTIONS (AGENDA ITEM ONLY)
To receive any questions from Members under Standing Order 47. Notice should be given in writing to the Community Partnership and Committee Officer before 12.00pm four working days before the meeting. Minutes: None received. |
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LOCAL COMMITTEE TASK GROUP REPRESENTATION (AGENDA ITEM ONLY)
The Local Committee’s Local Sustainable Transport Fund Task Group terms of reference state that the Task Group will consist of three County and two Borough Councillors. A vacancy currently exists for a County Councillor.
(Report and Annex 1 attached) Minutes: The Committee AGREED that Mrs Dorothy Ross-Tomlin be nominated to the vacancy on the Local Sustainable Transport Fund Task Group for the remainder of the 2012/13 municipal year. |
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MEMBER ALLOCATIONS FUNDING (EXECUTIVE DECISION)
To give consideration to funding requests that have been received and are sponsored by at least one County Councillor.
(Report and Appendix 1 attached) Additional documents: Decision: The Committee:
(i) AGREED the items presented for funding from the Local Committee’s 2012/13 revenue funding, as set out in section 2 of the report submitted and tabled addendum/bid forms, and summarised below:
· Footpath resurfacing – Yardley Close, Reigate (SCC Highways) - £6,000 · Counselling Young People 11-15 (Relate Mid-Surrey) - £2,000 · Vehicle Activated Sign – Balcombe Road, Horley (SCC Highways) - £4,000 · Copt Hill Lane Surface Improvements (SCC Countryside Access Team) - £1,500 · Skate Park Improvements (Sovereign Youth Club) - £8,000 · Pavilion Improvements, Mynthurst Cricket Club - £2,500 · Inclusive Theatre Workshops (Orbit Shed) - £11,990* · Roof Repair, St Paul’s Church Hall - £6,115 · Surrey Crimestoppers Awareness - £5,750 · Ramps and Bollards - Manor Drive, Horley (SCC Highways) - £3,000 · Banstead Shopwatch Scheme - £2,000 · Grit Bin, Gledhow Wood, Kingswood - £1,000 · Tadworth Cottage Hedge Cutting - £500 · Burgh Heath Village Sign Refurbishment - £820 · Lower Kingswood Fete Facilities - £500 · Wawick School, Redhill – Energy Workshops (Surrey SATRO) - £2,000 · Commemorative Benches, Banstead Village - £3,250 · Creation of a Junior Section (Salfords Cricket Club) - £3,143 · East Surrey Home Start - £1,000
*Mrs Dorothy Ross-Tomlin indicated that she wished the remaining balance of her Member Allocation (£4,125) to be added to the total contribution to Orbit Shed.
(ii) AGREED the item for approval from the Local Committee’s 2012/13 capital budget, as set out in section 2 of the report submitted and summarised below:
· 3rd Banstead Scouts – increase meeting room capacity - £5,000*
*Members indicated that they wished the remaining capital budget of £7,400 to be divided equally between this bid and the Pathfinder Scout Group which had received funding earlier in the financial year; an additional contribution of £3,700 each. In addition, Mrs Angela Fraser indicated that she wished her remaining balance to be contributed to 3rd Banstead Scouts.
(iii) NOTED the expenditure previously approved by the Community Partnerships Manager and the Community Partnerships Team Leader under delegated authority, as set out in section 3 of the report submitted.
(iv)NOTED any returned funding and/or adjustments, as set out within the report submitted and also in the revised financial position statement at Appendix 1a of the tabled addendum.
(v) NOTED that Mrs Dorothy Ross-Tomlin is the sponsor of the both the Zoofari Yattendon and the Zoofari Horley Infant School bids and not Dr Zully Grant-Duff as reported in paragraph 3.1 of the report submitted.
(vi)NOTED that the last day for submitting 2012/13 bids for delegated approval is Friday 8 March 2013. This will allow for the Committee’s two week period for Member comments ahead of the close of the 2012/13 funding round, after which no bids will be considered until 3 May 2013.
REASONS:
To enable the Community Partnerships Team to process the bids approved by the Committee. Minutes: The Community Partnerships Team Leader (East) presented the report.
An addendum report and two additional bids (Salfords Cricket Club and East Surrey Home Start) were tabled, and are attached to the minutes as Appendix C.
The Committee:
(i) AGREED the items presented for funding from the Local Committee’s 2012/13 revenue funding, as set out in section 2 of the report submitted and tabled addendum/bid forms, and summarised below:
· Footpath resurfacing – Yardley Close, Reigate (SCC Highways) - £6,000 · Counselling Young People 11-15 (Relate Mid-Surrey) - £2,000 · Vehicle Activated Sign – Balcombe Road, Horley (SCC Highways) - £4,000 · Copt Hill Lane Surface Improvements (SCC Countryside Access Team) - £1,500 · Skate Park Improvements (Sovereign Youth Club) - £8,000 · Pavilion Improvements, Mynthurst Cricket Club – £2,500 · Inclusive Theatre Workshops (Orbit Shed) - £11,990* · Roof Repair, St Paul’s Church Hall - £6,115 · Surrey Crimestoppers Awareness - £5,750 · Ramps and Bollards - Manor Drive, Horley (SCC Highways) - £3,000 · Banstead Shopwatch Scheme - £2,000 · Grit Bin, Gledhow Wood, Kingswood - £1,000 · Tadworth Cottage Hedge Cutting - £500 · Burgh Heath Village Sign Refurbishment - £820 · Lower Kingswood Fete Facilities - £500 · Wawick School, Redhill – Energy Workshops (Surrey SATRO) - £2,000 · Commemorative Benches, Banstead Village - £3,250 · Creation of a Junior Section (Salfords Cricket Club) - £3,143 · East Surrey Home Start - £1,000
*Mrs Dorothy Ross-Tomlin indicated that she wished the remaining balance of her Member Allocation (£4,125) to be added to the total contribution to Orbit Shed.
(ii) AGREED the item for approval from the Local Committee’s 2012/13 capital budget, as set out in section 2 of the report submitted and summarised below:
· 3rd Banstead Scouts – increase meeting room capacity - £5,000*
*Members indicated that they wished the remaining capital budget of £7,400 to be divided equally between this bid and the Pathfinder Scout Group which had received funding earlier in the financial year; an additional contribution of £3,700 each. In addition, Mrs Angela Fraser indicated that she wished her remaining balance to be contributed to 3rd Banstead Scouts.
(iii) NOTED the expenditure previously approved by the Community Partnerships Manager and the Community Partnerships Team Leader under delegated authority, as set out in section 3 of the report submitted.
(iv)NOTED any returned funding and/or adjustments, as set out within the report submitted and also in the revised financial position statement at Appendix 1a of the tabled addendum.
(v) NOTED that Mrs Dorothy Ross-Tomlin is the sponsor of the both the Zoofari Yattendon and the Zoofari Horley Infant School bids and not Dr Zully Grant-Duff as reported in paragraph 3.1 of the report submitted.
(vi)NOTED that the last day for submitting 2012/13 bids for delegated approval is Friday 8 March 2013. This will allow for the Committee’s two week period for Member comments ahead of the close of the 2012/13 funding round, after which no bids will be considered until 3 May 2013. |
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APPROVAL OF SMALL GRANTS BIDS (EXECUTIVE DECISION)
To consider the applications received for the Small Grants allocation.
(Report and Annexes A and B attached) Additional documents: Decision: The Committee APPROVED the following bids for funding:
· 7th Banstead Scout Group – New Scout Van - £600 · 10th Redhill Guides – Summer Camp - £800 · 135 (Reigate & Redhill) Squadron Air Training Corps – Cadet Vocational Training - £800 · East Surrey Rural Transport Association – Wheels to Work and Learn - £900 · 1st Tattenhams Guide Unit – Camp Fund - £800 · 7th Reigate Scout Group – ESU Scotland Expedition - £800 · 17th Reigate Scout Group – Digital Map and Compass - £800 · Redhill Raiders Junior Cycling Squad – 2 new cycling coaches - £845 · Redhill Town Football Club – new goalposts - £800 · The Gatton Trust – Shooting Gatton - £500
REASONS:
To enable the Youth Small Grants budget to be allocated to local groups in accordance with the wishes of the Local Committee.
Minutes: The Contract Performance Officer – Youth Work presented the report.
During discussion by the Committee, the following key points were raised:
· Members queried why St John’s Junior Choir were not recommended any funding. Mr Michael Gosling indicated that he was willing to provide £700 from his Member Allocation to the group if a form was submitted to the Community Partnerships Team by the deadline of Friday 8 March.
The Committee APPROVED the following bids for funding:
· 7th Banstead Scout Group – New Scout Van - £600 · 10th Redhill Guides – Summer Camp - £800 · 135 (Reigate & Redhill) Squadron Air Training Corps – Cadet Vocational Training - £800 · East Surrey Rural Transport Association – Wheels to Work and Learn - £900 · 1st Tattenhams Guide Unit – Camp Fund - £800 · 7th Reigate Scout Group – ESU Scotland Expedition - £800 · 17th Reigate Scout Group – Digital Map and Compass - £800 · Redhill Raiders Junior Cycling Squad – 2 new cycling coaches - £845 · Redhill Town Football Club – new goalposts - £800 · The Gatton Trust – Shooting Gatton - £500
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SERVICES FOR YOUNG PEOPLE LOCAL PREVENTION COMMISSIONING 2013-15 (EXECUTIVE DECISION)
This is a report from the Youth Task Group for Reigate and Banstead. Services for Young People officers are presently in the process of supporting the Youth Task Group to re-commission the Local Prevention Framework and its associated elements for the period 1 September 2013 – 31 August 2015.
The Local Committee is asked to agree the local specification for Reigate and Banstead.
(Report and Annex A attached) Additional documents: Decision: The Committee:
(i) APPROVED the allocation of £15,500 to Individual Prevention Grants in each year of the period 2013-15.
(ii) APPROVED the local needs specification (Annex A to the report submitted) to be considered by providers focusing on the identified needs of Reigate and Banstead and the geographical neighbourhoods prioritised by the Youth Task Group.
REASONS:
In order to:
a) Clarify the allocation of funding for Individual Prevention Grants in each financial year.
b) Support the council’s priority to deliver 100% participation in education, training and employment for young people aged 16 to 19.
c) Increase the delivery of youth work locally.
d) Increase access to the Local Prevention Framework for small voluntary organisations.
e) Speed up the process for awarding Small Grants.
f) Increase access to the Local Prevention Framework through the use of a grants-based commissioning process. Minutes: The Contract Performance Manager – Youth Work presented the report.
An amended officer recommendation was tabled in order to clarify the allocation of funding for Individual Prevention Grants in each financial year during the period 2013-15.
· Concerns were raised that the County Council’s budget for 2014-15 had not yet been agreed. Mrs Kay Hammond, speaking in her capacity as Portfolio Holder, noted that the amount being discussed was small in comparison with the entire County Council budget, and that if necessary it could be found within the existing Services for Young People budget. The Contract Performance Officer drew the Committee’s attention to paragraph 4.3 of the report submitted, which stated that it would be made clear to potential bidders that there may be reductions in the second year.
The Committee:
(i) APPROVED the allocation of £15,500 to Individual Prevention Grants in each year of the period 2013-15.
(ii) APPROVED the local needs specification (Annex A to the report submitted) to be considered by providers focusing on the identified needs of Reigate and Banstead and the geographical neighbourhoods prioritised by the Youth Task Group.
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SURREY FIRE AND RESCUE SERVICE UPDATE (NON-EXECUTIVE FUNCTION)
To inform the Committee of the items in the next Public Safety Plan Action Plan, covering the period 2013-16.
(Report attached) Minutes: The Group Manager (East Area) presented the report.
During discussion by the Committee, the following key points were raised:
· Mrs Kay Hammond, speaking in her capacity as Cabinet Member for Community Safety, informed the Committee that the consultation on the relocation of fire stations in Reigate and Banstead and Epsom and Ewell had been extended. She noted that the proposals had generally been well-received in Reigate and Banstead. · Members wished to know why the consultation had been extended. The Cabinet Member reported that Epsom and Ewell Borough Council did not feel that sufficient engagement had taken place and had requested a public meeting, which took place on 14 February. Furthermore, trade unions had noted that the consultation period was under 12 weeks. The decision had been taken to extend the consultation to 12 weeks with implementation due after 1 April. An arrangement had been reached with West Sussex County Council to locate a Surrey fire engine at Horley Fire Station. · Members wished to know whether Surrey Fire and Rescue Service has up to date intelligence on all premises in the borough, in light of the incident in Atherstone on Stour in Warwickshire. The Group Manager explained that all crews were able to access the most up to date mobile information on premises and can access information from the web and database. They can also access information from other authorities’ databases. SFRS works with all local authorities in the planning process and information is constantly being updated. · Concerns were raised that parts of the Banstead East division were not responded to within the standard times, particularly in Chipstead. Members wished to know where the new fire station in the north of the borough was likely to be. The Group Manager responded that response standards have been looked at, with officers receiving reports on response times. Every call is investigated to ascertain the reasons for not meeting the standard response time; however, some places will not be reached by the standard due to distance. The Cabinet Member added that this message had been heard and was forming part of the consultation. A suitable site in Burgh Heath would enhance the response time to areas such as Chipstead and cross border resources would always be utilised. · Concerns were raised that moving a fire engine to Horley from Reigate would have an impact on Banstead. The Group Manager stated that this would not have an impact on Banstead, and the changes would improve response times across the board. However, it was noted that there were some areas of the county that would not be reached within standard response times due to their location. · Members noted that the London Fire Brigade was being restructured, and wished to know if this would impact on areas close to the border. The Group Manager reported that mutual assistance agreements were in place with neighbouring areas. He noted that 80% of the London Fire Brigade’s cuts affected Central London, and arrangements were in place for Purley to support ... view the full minutes text for item 13/13 |
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REDHILL BALANCED NETWORK - TRAFFIC ORDERS AND CONSULTATION (EXECUTIVE FUNCTION)
To authorise the relevant traffic orders and notices for the Redhill Balanced Network project to enable advertising and the making of the legal documents to be carried out.
(Report and Annexes A – C attached)
Additional documents: Decision: The Committee:
(i) AUTHORISED the Local Committee Chairman, Vice-Chairman and Area Team Manager, together with the relevant local divisional Member to progress any scheme from the agreed Redhill Balanced Network project, including consultation and statutory advertisement that may be required under the Road Traffic Regulation Act 1984, for completion of those schemes.
(ii) NOTED the results of the consultation indicated in Annex C of the report submitted.
REASONS:
To enable the Redhill Balanced Network to be introduced as soon as possible through the approval of traffic orders, notices, and approvals to convert footways to shared space for pedestrians and cyclists.
Minutes: The Local Sustainable Transport Fund (LSTF) Programme Manager presented the report.
During discussion by the Committee, the following key points were raised:
· Members noted that whilst 70% of respondents to the consultation were in favour of the proposals, 30% were opposed. They wished to know what they were opposed to. The LSTF Programme Manager reported that a number of people had commented on the proposed use of trees in the central reservation, and concerns had been raised regard the proposals for Redstone Hill, which would be looked at again. · Members requested that the full report referred to in Annex C to be circulated separately. The LSTF Programme Manager undertook to do this.
The Committee:
(i) AUTHORISED the Local Committee Chairman, Vice-Chairman and Area Team Manager, together with the relevant local divisional Member to progress any scheme from the agreed Redhill Balanced Network project, including consultation and statutory advertisement that may be required under the Road Traffic Regulation Act 1984, for completion of those schemes.
(ii) NOTED the results of the consultation indicated in Annex C of the report submitted. |
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TRAVEL SMART LOCAL SUSTAINABLE TRANSPORT FUND (LARGE BID) PROGRAMME (EXECUTIVE FUNCTION)
In June 2012, the County Council was successful in securing an award of £14.304 million in grant funding from the Department for Transport’s Local Sustainable Transport Fund (LSTF). This is in addition to the award of £3.93 million LSTF Key Component funding secured in July 2011. Both grants are for the period up to 31 March 2015 and jointly form the Surrey Travel SMART programme. As part of the Surrey Travel SMART programme, a total of £4.854 million has been allocated for sustainable travel improvements in Redhill/Reigate.
This paper provides a progress report on the 2012/13 programme, and asks Members to consider the proposed 2013/14 programme.
(Report and Annexes A – D attached)
Additional documents: Decision: The Committee:
(i) NOTED the progress made on the 2012/13 programme.
(ii) AGREED the 2013/14 Redhill/Reigate Travel SMART programme including the revised cycle route map.
(iii) AGREED to delegate amendments to the Travel SMART programme to the Local Committee Chairman and Vice-Chairman and the Travel SMART Programme Manager in consultation with the appropriate officers and members of the Local Sustainable Transport Fund Task Group.
REASONS:
a) To clarify that the members of the Local Sustainable Transport Fund Task Group will be consulted with on any amendments, in line with previous decisions of the Committee.
b) To ensure that LSTF funding can be effectively spent within the financial year.
Minutes: The Travel SMART Delivery Manager and LSTF Delivery Officer presented the report.
The Travel SMART Delivery Manager amended recommendation (iii) of the report submitted in order to clarify that Members of the LSTF Task Group would be consulted on any amendments, in line with previous decisions of the Committee.
During discussion by the Committee, the following key points were raised:
· Members wished to know if decisions with regards to the Business Travel Forums would be brought back to the Committee in the forthcoming financial year. The Travel SMART Delivery Manager confirmed that this would be the case. Recommendation (iii) does not relate to the Business Travel Forums.
The Committee:
(i) NOTED the progress made on the 2012/13 programme.
(ii) AGREED the 2013/14 Redhill/Reigate Travel SMART programme including the revised cycle route map.
(iii) AGREED to delegate amendments to the Travel SMART programme to the Local Committee Chairman and Vice-Chairman and the Travel SMART Programme Manager in consultation with the appropriate officers and members of the Local Sustainable Transport Fund Task Group. |
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HIGHWAY SCHEMES 2012/13 - END OF YEAR UPDATE (NON-EXECUTIVE FUNCTION)
To inform the Local Committee on the outcome of the 2012/13 Integrated Transport and highways maintenance schemes programmes in Reigate and Banstead.
(Report and Annex 1 attached) Minutes: The Area Highways Manager presented the report.
During discussion by the Committee, the following key points were raised.
· Members requested an update on parking review implementation. The Area Highways Manager agreed to report back on this. · A question was asked regarding the likely start of footway improvements on The Drive, Banstead. The Area Highways Manager reported that 77 lime trees in The Drive have tree protection orders on them, and further design work was required. He agreed to follow this up outside the meeting. · A number of queries relating to Project Horizon were raised. The Area Highways Manager informed the Committee that individual meetings for each Member with the Projects and Contracts Group Manager would be set up to discuss each division.
The Committee NOTED the report for information. |
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HIGHWAYS FORWARD PROGRAMME 2013/14 - 2014/15 (EXECUTIVE FUNCTION)
To seek approval of a programme of works for Reigate and Banstead and to allocate the Local Committee’s delegated budget for capital, revenue and Community Enhancement funding, based on the assumption that Local Committee will receive the same level of funding as this financial year.
(Report and Annexes 1 – 4 attached) Additional documents: Decision: The Committee:
(i) APPROVED the list of Integrated Transport Schemes for 2013/14 and 2014/15 given in Annex 1 of the report submitted and AGREED that further schemes can be added to the list during the year, subject to formal Local Committee approval and funding being allocated.
(ii) AGREED that the Integrated Transport Schemes allocation for Reigate and Banstead is used to progress the programme as set out in Annex 1 of the report submitted.
(iii) AUTHORISED the Local Committee Chairman, Vice-Chairman and Area Team Manager, together with the relevant local divisional Member to progress any scheme from the agreed Integrated Transport Schemes programme for 2013/14, including consultation and statutory advertisement that may be required under the Road Traffic Regulation Act 1984, for completion of those schemes.
(iv) AGREED that where the Local Committee Chairman, Vice-Chairman, relevant local divisional Member and Area Team Manager agree that an Integrated Transport Scheme should not progress for any reason, a report be submitted to the next formal meeting of the Local Committee for resolution.
(v) APPROVED the list of carriageway local structural repair schemes given in Annexes 2a/2b and footway improvement schemes given in Annexes 3a/3b.
(vi) AGREED that the Integrated Transport Schemes allocation for capital maintenance be divided equitably between County Councillors, allocation £123,050 to treat carriageways and £100,000 to treat footways, and that the schemes to be progressed from Annexes 2a/2b, and 3a/3b be agreed by the Area Team Manager in consultation with the Local Committee Chairman, Vice-Chairman and local divisional Members.
(vii) AUTHORISED the Area Team Manager, in consultation with the Local Committee Chairman and Vice-Chairman, be able to vire money between the carriageway and footway Integrated Transport Schemes capital maintenance schemes, if required.
(viii) AUTHORISED the Area Maintenance Engineer, in consultation with the Local Committee Chairman, Vice-Chairman and relevant local divisional Member, to use £100,000 of the revenue maintenance budget for 2013/14 as detailed in Table 2 of the report submitted.
(ix) AGREED that £5,000 per County Councillor be allocated from the revenue maintenance budget for Highways Localism Initiative works, and that if this funding is not distributed by the end of November 2013, the monies revert to the relevant Member’s Community Enhancement allocation.
(x) AGREED that the remaining £134,110 of the revenue maintenance budget be used to fund a revenue maintenance gang in Reigate and Banstead and to carry out other minor works identified by the Area Maintenance Engineer, in consultation with the Local Committee Chairman, Vice-Chairman and relevant local divisional Member.
(xi) AUTHORISED the Area Maintenance Engineer, in consultation with the Local Committee Chairman and Vice-Chairman, to be able to vire the revenue maintenance budget between the headings detaile in Table 2 of the report submitted.
(xii) AGREED that the Community Enhancement Funding is devolved to each County Councillor based on an equitable allocation of £5,000 per division.
(xiii) AGREED that Members should contact the Area Maintenance Engineer to discuss their specific requirements with regard to their Community Enhancement allocation and arrange for the work activities to be ... view the full decision text for item 17/13 Minutes: The Area Highways Manager presented the report.
During discussion by the Committee, the following key points were raised:
· Members wished to know whether the £100,000 allocated to the community maintenance gang was a new initiative. The Area Highways Manager explained that the community maintenance gang had previously been centrally funded, but due to the fact that it did not carry out safety works. · Explanation was sought regarding the lists in Annexes 2a, 2b, 3a and 3b. The Area Highways Manager explained that the lists had been drawn up in this way to highlight the changes to divisional boundaries following the County Council elections in May. He added that the lists were not exhaustive. · Concerns were raised regarding the potential benefits of the community maintenance gang. The Area Highways Manager stated that the Area Maintenance Engineer would be in touch with each divisional Member for a list of priority works in each area. · A question was asked regarding the refreshing of yellow lines. The Area Highways Manager explained that the refreshing of existing yellow lines was the responsibility of Reigate and Banstead Borough Council under the agency agreement for parking enforcement; new lines were the responsibility of the Parking Team. · Concerns were raised regarding potholes on the A25 between Redhill and Reigate, and drainage issues. The Area Highways Manager confirmed that attempts were being made to address the pothole issues, including Project Horizon. Drainage issues were being looked at as part of the contract with May Gurney. · Members noted that Cabinet had recently agreed an extra £1million from the Olympics contingency budget would be allocated for potholes, and wished to know whether local officers had been consulted. The Area Highways Manager replied that the Area Maintenance Engineer would be consulted on local needs. · Concerns were raised regarding Pound Road, Banstead and Lissoms Road, Chipstead, which were on the list of proposed sites for Local Structural Repair but had recently had large areas resurfaced. Member wished to know what “whole road” referred to. The Area Highways Manager explained that although some resurfacing had already taken place, further surface dressing and repairs may still be required. However, if either road appeared on the Project Horizon list, they would be removed from the Local Structural Repairs list. It was noted that the Project Horizon list would be circulated to Members shortly.
The Committee:
(i) APPROVED the list of Integrated Transport Schemes for 2013/14 and 2014/15 given in Annex 1 of the report submitted and AGREED that further schemes can be added to the list during the year, subject to formal Local Committee approval and funding being allocated.
(ii) AGREED that the Integrated Transport Schemes allocation for Reigate and Banstead is used to progress the programme as set out in Annex 1 of the report submitted.
(iii) AUTHORISED the Local Committee Chairman, Vice-Chairman and Area Team Manager, together with the relevant local divisional Member to progress any scheme from the agreed Integrated Transport Schemes programme for 2013/14, including consultation and statutory advertisement that may ... view the full minutes text for item 17/13 |
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FRENCHES ROAD, REDHILL - RESULTS OF TRIAL SUSPENSION OF BUS GATE (EXECUTIVE FUNCTION)
To report on the outcome of the trial suspension of the bus gate in Frenches Road and seek a decision on whether to make the trial permanent.
(Report and Annexes 1-3 attached) Decision: The Committee:
(i) AGREED that the suspension of the bus gate be made permanent.
(ii) AUTHORISED the advertisement of the revocation of The Surrey County Council (Frenches Road, Redhill) (Prohibition of Driving) Order 2005, the effect of which will be to make permanent the experimental order.
(iii) APPROVED the installation of a speed table in the existing road narrowing at the bus gate.
(iv)AUTHORISED the advertisement of a Notice in accordance with Section 90(A) to (I) of the Highways Act 1980 (as amended), the effect of which would be to give notice of the County Council’s intention to introduce a raised table at the existing road narrowing in Frenches Road, Redhill.
(v) INSTRUCTED officers to review the direction signs to the Holmethorpe Industrial Estate and that new or improved signing be implemented as appropriate.
(vi)AUTHORISED delegation of authority to the South East Area Team Manager, in consultation with the Chairman, Vice-Chairman and divisional Member, to resolve any objections or representations received in connection with any of the notices advertised.
REASONS:
The trial suspension of the bus gate has not resulted in a significant redistribution of traffic to Frenches Road. Public consultation has indicated a strong level of support for making the suspension of the bus gate permanent, which will improve access for the residents in the Frenches Road area. Minutes: The Area Highways Manager presented the report.
During discussion by the Committee, the following key points were raised:
· Members wished to know whether the split of different vehicle types and speeds had been considered in the ‘before and after’ surveys. The Area Highways Manager reported that the surveys were traffic counts only and did not measure speed. · A question was asked regarding the future road safety audit with regards to when it was likely to take place and when any resulting measures would be implemented. The Area Highways Manager explained that signage would be looked at as part of the recommendations. A Stage 3 Safety Audit would take place after implementation and the findings reported back to the Committee. It was noted that any substantial works orders could not be raised until the new financial year, but it was intended that this would be taken forward as quickly as possible.
The Committee:
(i) AGREED that the suspension of the bus gate be made permanent.
(ii) AUTHORISED the advertisement of the revocation of The Surrey County Council (Frenches Road, Redhill) (Prohibition of Driving) Order 2005, the effect of which will be to make permanent the experimental order.
(iii) APPROVED the installation of a speed table in the existing road narrowing at the bus gate.
(iv)AUTHORISED the advertisement of a Notice in accordance with Section 90(A) to (I) of the Highways Act 1980 (as amended), the effect of which would be to give notice of the County Council’s intention to introduce a raised table at the existing road narrowing in Frenches Road, Redhill.
(v) INSTRUCTED officers to review the direction signs to the Holmethorpe Industrial Estate and that new or improved signing be implemented as appropriate.
(vi)AUTHORISED delegation of authority to the South East Area Team Manager, in consultation with the Chairman, Vice-Chairman and divisional Member, to resolve any objections or representations received in connection with any of the notices advertised. |
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SUTTON LANE, BANSTEAD - SPEED LIMIT ORDER (EXECUTIVE FUNCTION)
To authorise the advertisement of a speed limit order for the existing length of national speed limit of 60mph in Sutton Lane, Banstead.
(Report and Annex 1 attached) Additional documents: Decision: The Committee:
(i) AGREED to set aside the objection to the advertised speed limit order set out in paragraph 3.3 of the report submitted for the reasons given in paragraphs 3.4 and 3.5 of the report submitted.
(ii) AUTHORISED the making of a speed limit order under the Road Traffic Regulation Act 1984, the effect of which will be to apply the national speed limit of 60mph on that length of Sutton Lane, Banstead which extends from a point 10 metres north of Freedown Lane northwards to a point 61 metres north of Highdown Lane.
(iii) AGREED that consideration and resolution of any further objections received be delegated to the South East Area Team Manager in consultation with the Chairman, Vice-Chairman and divisional Member.
REASONS:
To enable the implementation of the amendment to the speed limit in Sutton Lane, Banstead, as agreed by Local Committee in March 2012. Minutes: The Area Highways Manager presented the report.
During discussion by the Committee, the following key points were raised:
· Members wished to know whether this additional cost would be met by the London Borough of Sutton. The Area Highways Manager confirmed that this would be the case. · Concerns were raised regarding the enforcement of the speed limit and whether this would address the issue of accidents at the junction, which some Members felt was in fact due to parked cars.
The Committee:
(i) AGREED to set aside the objection to the advertised speed limit order set out in paragraph 3.3 of the report submitted for the reasons given in paragraphs 3.4 and 3.5 of the report submitted.
(ii) AUTHORISED the making of a speed limit order under the Road Traffic Regulation Act 1984, the effect of which will be to apply the national speed limit of 60mph on that length of Sutton Lane, Banstead which extends from a point 10 metres north of Freedown Lane northwards to a point 61 metres north of Highdown Lane.
(iii) AGREED that consideration and resolution of any further objections received be delegated to the South East Area Team Manager in consultation with the Chairman, Vice-Chairman and divisional Member.
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To approve a traffic regulation order prohibiting motor vehicles from using East, South and Vicarage Walks in Reigate
(Report and Annex 1 attached)
Additional documents: Decision: The Committee AGREED that following consideration of objections to be reported at the meeting, the prohibition of motor vehicles order is made.
REASONS:
East Walk, South Walk and Vicarage Walk, Reigate are not suitable for vehicular traffic other than that requiring access. The confirmation of the traffic order allows this restriction to be imposed and enforced as necessary. Minutes: The Area Highways Manager presented the report on behalf of the Parking Strategy and Implementation Team Manager.
The Committee AGREED that following consideration of objections to be reported at the meeting, the prohibition of motor vehicles order is made. |
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The purpose of this report is to provide elected Members with an overview of education performance across the borough of Reigate and Banstead from Early Years to Key Stage 5. Analysis of performance includes the outcomes of statutory assessments and Ofsted judgements. The report indicates strengths, weaknesses and possible next steps.
(Report and Annex 1 attached)
Minutes: The Area Education Officer presented the report.
During discussion by the Committee, the following points were raised:
· Concerns were raised regarding the fact that schools in Reigate and Banstead were below the Surrey County Council average for Key Stage 4. The Area Education Officer reported that new School Improvement Strategy would target schools based on data, and would involve a leadership review by Babcock 4S and actions reported to the headteacher and chair of governors. · A question was asked regarding the nursery at Manorfield Primary School, Horley, as it was not shown in the attainment graph in the report. The Area Education Officer explained that it was incorporated as part of the primary school. Nurseries were not reported on separately as the Early Years Foundation Stage was not part of the outcomes reported on. · Members expressed the view that individual schools should be discussed as they needed to know which schools were not meeting standards. The Area Education Officer informed Members that such a discussion would need to take place in private; it was suggested that this be added to the agenda for a future informal meeting of the Committee. · Discussion took place regarding the impact of independent schools on the performance of maintained schools. The Area Education Officer noted that attainment in the independent sector was generally higher; however, the data analysis did not take independent schools into consideration. She stated that the key issue was progress; what schools achieve with the pupils they have. Value-added data was important for showing this, and the outcomes from the Warwick School were a good example of a school adding value. · Members wished to know who produced the attainment report. The Area Education Officer informed the Committee that it was written by the Central Surrey Performance Team, and the graphs were produced by Babcock 4S. · Concerns were raised regarding the performance of the Pupil Referral Unit. The Area Education Officer informed Members that the Reigate and Redhill PRU provision covered the whole South East Surrey Area (Reigate and Banstead, Mole Valley and Tandridge). It had been identified that the primary element of the PRU required improvement, and new leadership had been installed. A recent reorganisation had meant that the PRU now covered ages 5 to 16, and it achieved a “Good with Outstanding leadership” judgment in its most recent Ofsted inspection in October 2012. · Clarification was sought regarding the graph detailing A-level results. The Area Education Officer explained that this graph included results from East Surrey College and Reigate College as well as schools with sixth forms, and covered the whole borough.
The Committee NOTED the report for information.
[The Chairman moved this item to the end of the agenda.] |
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CABINET FORWARD PLAN (AGENDA ITEM ONLY)
To consider the Cabinet Forward Plan of Key Decisions.
(Report attached) Minutes: The Committee NOTED the report for information.
[The Chairman brought this and Agenda Item 21 forward to be heard after Agenda Item 18.] |
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LOCAL COMMITTEE FORWARD PLAN (AGENDA ITEM ONLY)
To note the indicative forward programme of reports to the Local Committee in 2013/14.
(Report attached) Minutes: The Committee NOTED the report for information.
[The meeting adjourned between 4.20pm and 4.30pm. Mr Gosling left the meeting at 4.20pm.] |
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Additional documents: |