Agenda, decisions and draft minutes

Tandridge Local Committee
Friday, 30 November 2018 10.15 am

Venue: Tandridge District Council offices, Station Road East, Oxted, RH8 0BT

Contact: Sarah Woodworth, Partnership Committee Officer  Tandridge District Council Offices, Station Road East, Oxted, Surrey, RH8 0BT

Link: View the Webcast

Items
No. Item

Statement from David Hodge

Mr David Hodge raised concerns that the Southern Gas Network are planning to carry out work, which will involve digging up the road over a 19 week period.  Mr Hodge raised frustrations that Officers at Surrey County Council are not communicating with County Councillors on such matters.  He proposed that when works are taking place on major roads and routes that the Local Committee need to be informed at earliest opportunity.

 

This was seconded by Mrs Lesley Steeds and Mr Chris Botten.

 

 

 

37/18

APOLOGIES FOR ABSENCE

38/18

MINUTES OF PREVIOUS MEETING pdf icon PDF 96 KB

    To approve the Minutes of the previous meeting as a correct record.

    Minutes:

    The Chairman commented that members will recall that the previous meeting included a difficult item with a lot of public interest. After the draft minutes were published, the Chairman received some enquiries about the minutes, and as a result the minutes were amended on two occasions.

     

    The minutes from the previous meeting on the 21 September 2018 were agreed as a true record and signed by the Chairman.

39/18

DECLARATIONS OF INTEREST

    All Members present are required to declare, at this point in the meeting or as soon as possible thereafter:

    (i)            Any disclosable pecuniary interests and / or

    (ii)           Other interests arising under the Code of Conduct in respect of any item(s) of business being considered at this meeting

    Notes:

    • Members are reminded that they must not participate in any item where they have a disclosable pecuniary interest
    • As well as an interest of the Member, this includes any interest, of which the Member is aware, that relates to the Member’s spouse or civil partner (or any person with whom the Member is living as a spouse or civil partner)
    • Members with a significant personal interest may participate in the discussion and vote on that matter unless that interest could be reasonably regarded as prejudicial.

     

    Minutes:

    None received.

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PETITIONS pdf icon PDF 64 KB

    To receive any petitions in accordance with Standing Order 68. Notice should be given in writing or by email to the Community Partnership and Committee Officer at least 14 days before the meeting. Alternatively, the petition can be submitted on-line through Surrey County Council’s e-petitions website as long as the minimum number of signatures (30) has been reached 14 days before the meeting.

     

    One petition, submitted by Claire Spencer with 430 signatures asking SCC to install a pedestrian crossing on Burntwood Lane, Caterham.

    Minutes:

    The lead petitioner Mrs Claire Spencer presented the petition. She thanked the Committee for the response, and for acknowledging there is a safety issue for the road.

     

    Mrs Spencer advised the Head Teacher at De Stafford School had written a letter in support of the petition. She raised concerns that there was no safe way for any pedestrian to walk from the hill to the valley on Burntwood lane.  There is no continual pavement, or way to cross the road. At busy times, children try to cross this road on the blind bend to get to school. There has previously been accidents on this part of the road and does not want there to be a fatal accident. Mrs Spencer thanked Mr Chris Botten for his help and support with the petition.

     

    The Area Highways Manager, thanked the lead petitioner for their attendance and advised the difficulties raised are recognised. Unfortunately the measures required go beyond the budget of the local committee, however it would be added to the forward programme of local transport strategy and will seek funding.

     

    Divisional Member, Mr Chris Botten advised he will approach the Parishes to discuss this petition. 

     

    The Local Committee (Tandridge)

     

    (i)            NOTED the petition response.

     

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FORMAL PUBLIC QUESTIONS pdf icon PDF 1 MB

    To answer any questions from residents or businesses within the Tandridge District area in accordance with Standing Order 69. Notice should be given in writing or by email to the Community Partnership and Committee Officer by 12 noon four working days before the meeting.

    Minutes:

    Four formal questions received from Cllr Tony Elias. The Chairman advised that the first two questions were not within the Local Committee’s remit as operational matters, however a written response has been provided within the supplementary pack.  Questions 3 and 4 relate to the A25 Godstone Road, Bletchingley.

     

    Mr Elias was not in attendance at the meeting.

     

    No further comments made by the committee.  

42/18

MEMBERS QUESTIONS

    To receive any written questions from Members under Standing Order 47.  Notice should be given in writing to the Community Partnership and Committee Officer of formal questions by 12.00 noon four working days before the meeting.

    Minutes:

    No formal members questions received.

43/18

SURREY REPRESENTATIVE ON TANDRIDGE HEALTH AND WELLBEING BOARD (AGENDA ITEM)

    To nominate a Surrey County Council representative to the Tandridge Health and Wellbeing Board.

    Minutes:

    The Chairman explained that the terms of reference for the Tandridge Health and Wellbeing Board have been reviewed and it has been agreed to include a Member representative from Surrey County Council.  Rose Thorn nominated herself to the role.  This was seconded by Mr Chris Botten, David Hodge and Martin Fisher. 

     

    Resolution

     

    The Local Committee (Tandridge):

     

    AGREED ROSE THORN be appointed as Surrey County Council Member representative to the Tandridge Health and Wellbeing Board.

     

    Cllr Martin Fisher as Chairman of the Health and Wellbeing Board welcomed Rose Thorn to the Board.

     

     

44/18

DECISION TRACKER (FOR INFORMATION) pdf icon PDF 250 KB

    This tracker monitors progress against the decisions that the Local Committee has made. It is updated before each committee meeting.

     

    (Report attached)

    Minutes:

    Declaration of Interest: None

     

    Officer attending: Sarah Woodworth, Partnership Committee Officer

     

    Petition, Public Questions, Statements: None

     

    The Chairman introduced the item explaining, this is a standing item on the agenda, decisions made by the committee are recorded, and the subsequent progress on them. Members are invited to note the progress, and agree to remove any items marked as ‘complete.

     

    The Officer advised of two verbal corrections to the printed report:

     

    1 – Petition for Sandy Lane – Following the meeting on the 29 November 2018, it would not be a verbal update but a new decision item, item 16 in the supplementary paper.

     

    2- Speed limit review A25, Bletchingley wording will be changed to reflect the revised minutes.

     

    One item is marked as closed and with the committee’s approval this can be removed as they have been completed. This relates to:

               Lingfield Common Road – Letter sent to MP.

     

    Members Discussion- Key Points

     

    The following points were raised:

     

    1)    Mrs Lesley Steeds advised that she was not happy with response from the MP to the  letter sent by the Committee with regards to Lingfield Common Road.  She asked if the Committee would agree to write a letter to the MP to request a more detailed response as to why funding for lighting not mentioned in his letter.

    2)    Cllr Michael Cooper referred to the roundabout at The Square, Caterham. He  was disappointed to hear of the delay but understood the reasoning why. Cllr Cooper also asked if it would be possible to see the correspondence between SCC and the Clerk at Caterham Valley Parish Council with regards to the request for pelican crossing on Godstone Road as this has been marked as closed.  The Clerk advised that she has not received anything from SCC, Cllr Cooper is keen to know if the Parish Council will pursue a pelican crossing on Godstone Road or not?

     

    The Chairman allowed Caterham Valley Parish Councillor Nicole Morrigan to respond to the question.  Cllr Morrigan advised that the email could not be found, and asked if she could ask her own question with regards to the  Square roundabout work, which the Chairman granted.  Cllr Morrigan advised that the Parish Council sent a cheque to SCC for the work to be completed before the start of the Christmas Market, however the work has been delayed so will the Parish Council receive the money back and if interest was earnt on the money would the Parish Council receive it?

     

    The Area Highways Manager advised that question regarding Godstone Road crossing can be looked at outside the meeting, and email resent.

    With regard to the roundabout at The Square, she acknowledged the decision was disappointing. Unfortunately due to a delay with the permit, it meant a delay which would have interfered with Christmas shopping. The decision was taken to postpone until after Christmas. In terms of the funding for a scheme, the money received is allocated to a project bank account, and cannot be used for anything  ...  view the full minutes text for item 44/18

45/18

INSTALLATION OF A CLEARWAY FOR THE SOUTHBOUND YORKE GATE BUS STOP COULSDON ROAD, CATERHAM (EXECUTIVE FUNCTION FOR DECISION) pdf icon PDF 81 KB

     

    Buses are unable to access the southbound Yorke Gate bus stop on Coulsdon Road, Caterham, due to parked vehicles on the carriageway. Therefore, it is necessary to make changes to improve accessibility and ease of use and it is recommended that a bus stop clearway is installed.

     

    (Report attached)

     

     

    Decision:

    The Local Committee (Tandridge) AGREED

     

    (i)         Installation of a clearway for the southbound Yorke Gate bus stop, Coulsdon Road, Caterham, operating for 24 hours a day, seven days a week, to include a 25m bus cage

    Minutes:

    Declarations of Interest: None

     

    Officer attending: Ashley Field, Senior Passenger Transport Officer

     

    Petitions, Public Questions and Statements: None

     

    The Officer presented the report to the Committee and explained that the request arose from a complaint from a resident.  There was concern the bus could not safely stop at the Yorke Gate, southbound bus stop on Coulsdon Road.

     

    Officers conducted initial enquiries to understand the issue, carried out a site visit and consulted with divisional member, Cllr Chris Botten regarding this issue.  A number of parked cars on the carriageway prevents safe accessibility for users of the bus stops. The Officer asked the Committee to agree to the recommendation in the report, to install a clearway on southbound bus stop. This would operate 24 hours a day, seven days a week and to install a 25m bus cage to create safe accessibility and prevent cars parking on the carriageway.

     

    Members-key points

     

    1.    Members were delighted to see this, and agreed it was needed as had seen that the bus has had to stop on the carriageway for passengers.

    2.    Divisional Member Chris Botten, thanked Mr Field and his team for this extemporary piece of work which has been done in a very expeditious and sensible way.

     

    Resolution

     

    The Local Committee (Tandridge)

     

    (i)         AGREED to installation of a clearway for the southbound Yorke Gate bus stop, Coulsdon Road, Caterham, operating for 24 hours a day, seven days a week, to include a 25m bus cage

46/18

TANDRIDGE PARKING REVIEW 2018 (EXECUTIVE FUNCTION FOR DECISION) pdf icon PDF 84 KB

    Each year Surrey Highways receives requests to change existing or introduce new parking restrictions in Tandridge. For greater efficiency, these requests are compiled and reviewed in a district wide process.

     

    To progress the 2018/19 review the committee is asked to approve the formal advertising and statutory consultation for changes to on-street parking restrictions at the locations listed in the report annexes.

     

    (Report and 2 annexes attached)

    Additional documents:

    Decision:

    The Local Committee (Tandridge) AGREED

     

    (i)         The proposed changes to parking and waiting restrictions as shown in Annexes 1 and 2.

     

    (ii)        If necessary, adjustments can be made to the proposals agreed at the meeting by the parking strategy and implementation team manager in consultation with the chairman/vice-chairman and local divisional member prior to statutory consultation.

     

    (iii)       The intention of the county council to make traffic regulation orders (TROs) under the relevant parts of the Road Traffic Regulation Act 1984 to impose the waiting and on street parking restrictions in Tandridge as shown in the annexes (and as subsequently modified by ii) is advertised and that if no objections are maintained, the order is made.

     

    (iv)       If there are unresolved objections, they will be dealt with in accordance with the county council’s scheme of delegation by the parking strategy and implementation team manager, in consultation with the chairman/vice chairman of this committee and the appropriate county councillor.

     

    (v)        If necessary the parking team manager will report the objections back to the local committee for resolution.

     

    (vi)       To note that funding in 2019/20 would be required to implement the parking amendments, subject to availability – see paragraph 4.

    Minutes:

    The Officer presented the report, advising that this is the standard parking review which is smaller than in previous years. This is due to a lot of work around parking restrictions having been completed in recent years and due to the uncertainty with funding.  The suggested schemes for approval in the annexes are by and large to address concerns around safety and dangerous parking.

     

    A verbal correction made to a division incorrectly listed in the annexes: Tithepit Shaw Lane, and Westhall Road should be listed as Caterham Valley division not Warlingham.

     

    Members Discussion – Key points

     

    1.    Clarification sought for High Street, Godstone, for a proposed enforceable disabled bay.  Annex 1 states maximum 3 hour limit but drawing 19 advises that it is unlimited stay. The officer advised annex 1 is correct and will be enforceable with a 3 hour limit on the disabled bay. This was due to its position relatively near to the pharmacy and is necessary because people are parking in the bay without a blue badge on display.

    2.    What is expected implementation date for the parking restrictions? The Officer advised, subject to funding, the aim is to implement the restrictions in 6-9 months from committee approval.

    3.    It was asked how many on street car parking spaces would be lost on Granville Road, Limpsfield, if a single line is installed?  The officer advised that not many would be lost as cars do not always park on both sides.  The bus can find it difficult to get through due to parked cars, which is of concern. He does not envisage a major impact, however will look at the meterage and inform the member.

    4.    With regards to Crawley Down Road and other roads in Lingfield division it was asked when last year’s parking restrictions will be implemented?  The Officer advised there have been delays but the order is with the contractor, and it is anticipated that they will be completed by the end of year.

    5.    Clarification sought as Bakers Close, Lingfield is not listed in annex 1, but in annex 2, map 22 listed to be done.  The Officer explained that Bakers Close has already been done and the proposal is for the Bakers Lane/Ash Close junction.

    6.    Cllr Simon Morrow, thanked the Officer for including items he requested. A query regarding Tithepit Shaw Lane and the proposal for single yellow lines on one side, have householders been consulted on this and support the proposal?  The Officer advised that this proposal was rejected by residents a few years ago, but the parking team have since received a petition from residents. Letters will be delivered to householders when the advert is placed and officers and members will consider the comments. Part of the problem on Tithepit Shaw Lane is cars parking on the kerb which reduces the visibility when reversing out of driveways.

    7.    Westhall Road, by Upper Warlingham Station is to allow the bus to safely pull in.  It was asked if the length of  ...  view the full minutes text for item 46/18

47/18

HIGHWAY FORWARD PROGRAMME 2019/20 AND 2020/21 (EXECUTIVE FUNCTION FOR DECISION) pdf icon PDF 85 KB

    This report seeks approval of a programme of highway works for Tandridge funded from the Local Committee’s delegated capital and revenue budgets.

     

    (Report and annex attached)

    Additional documents:

    Decision:

    The Local Committee (Tandridge):

     

    General

    (i)            NOTED that the Local Committee’s devolved highways budget for capital works in 2019/20, and approved by full Council on 13 November 2018, is £181,818.  It has been assumed that the Local Committee’s devolved highways budget for capital works as set out within the 2018-21 Medium Term Financial Plan (MTFP) for 2020-21 is £36,363.  The budget for 2019/20 approved by full Council on 13 November 2018 has removed the Local Committee’s revenue budget.  However each divisional Member will receive £7,500 to address highways issues in their division.

     

    (ii)           AGREED that the devolved capital budget for highway works be used to progress both capital improvement schemes and capital maintenance schemes.

     

     

    (iii)          NOTED that should there be any changes to the programme of highway works as set out in this report, a report will be taken to a future meeting of Tandridge Local Committee to inform members of the changes.

     

    Capital Improvement Schemes (ITS)

     

    (iv)         AGREED that the capital improvement schemes allocation for Tandridge be used to progress the Integrated Transport Schemes programme set out in Annex 1;

     

    (v)          AUTHORISED that the Area Highway Manager, in consultation with the Local Committee Chairman and Vice-Chairman, be able to vire money between the schemes agreed in Annex 1, if required;

     

    (vi)         AGREED that the Local Committee Chairman, Vice-Chairman and Area Team Manager, together with the local divisional Member are able to progress any scheme from the Integrated Transport Schemes programme, including consultation and statutory advertisement that may be required under the Road Traffic Regulation Act 1984, for completion of those schemes.  Where it is agreed that a scheme will not be progressed, this will be reported back to the next formal meeting of the Local Committee for approval.

     

    Capital Maintenance Schemes (LSR)

     

    (vii)        AGREED that the capital maintenance schemes allocation for Tandridge be divided equitably between County Councillors to carry out Local Structural Repair, and that the schemes to be progressed be agreed by the Area Maintenance Engineer in consultation with the Local Committee Chairman, Vice-Chairman and local divisional Members;

     

    Revenue Maintenance

     

    (viii)       NOTED that the budget for 2019/20 approved by full Council on 13 November 2018 has removed the Local Committee’s revenue budget.

     

    (ix)         NOTED that members will continue to receive an allocation of £7,500 per county member to address highway issues in their division.

    (x)          AGREED that the Member Local Highways Fund be managed by the Area Maintenance Engineer on behalf of members;

     

    Minutes:

    Declaration of Interest: None

     

    Officer attending: Zena Curry, Area Highways Manager

     

    Petition, Public Questions, Statements: None

     

    The Area Highways Manager advised that this is the usual report regarding the Highways Forward Programme for the next two years that the Committee need to consider at this time of year. The Officer informed members that as budgets are subject to change, a report will need to come back to the Local Committee in March should there be a major change.

     

    The confirmed budget for 2019/20 will be £181,818 capital funding, as set out in the report. Each County member will also have £7500 revenue funding for highways in their division.  The Maintenance Engineer will be in contact with each Member to highlight schemes that can be progressed in their division.

     

    Member Discussion – Key points

     

    1.    It was asked if capital maintenance funding could be used for pavement work, as this is desperately needed, on Farleigh Road Warlingham.

     

    The Area Highways Manager, directed members to Annex 1, which provides a list of the proposed Integrated Transport schemes.  The notes section advises that the potential budget of £181,818 is proposed to be divided, so that £105k divided by 6 for each county councillor which is quite substantial funding.  Pavement reconstruction is approximately £10-15k, however each county councillor would need to consider priorities in their division.

     

    Resolution

     

    The Local Committee (Tandridge):

     

    General

    (i)            NOTED that the Local Committee’s devolved highways budget for capital works in 2019/20, and approved by full Council on 13 November 2018, is £181,818.  It has been assumed that the Local Committee’s devolved highways budget for capital works as set out within the 2018-21 Medium Term Financial Plan (MTFP) for 2020-21 is £36,363.  The budget for 2019/20 approved by full Council on 13 November 2018 has removed the Local Committee’s revenue budget.  However each divisional Member will receive £7,500 to address highways issues in their division.

     

    (ii)           AGREED that the devolved capital budget for highway works be used to progress both capital improvement schemes and capital maintenance schemes.

     

     

    (iii)          NOTED that should there be any changes to the programme of highway works as set out in this report, a report will be taken to a future meeting of Tandridge Local Committee to inform members of the changes.

     

    Capital Improvement Schemes (ITS)

     

    (iv)         AGREED that the capital improvement schemes allocation for Tandridge be used to progress the Integrated Transport Schemes programme set out in Annex 1;

     

    (v)          AUTHORISED that the Area Highway Manager, in consultation with the Local Committee Chairman and Vice-Chairman, be able to vire money between the schemes agreed in Annex 1, if required;

     

    (vi)         AGREED that the Local Committee Chairman, Vice-Chairman and Area Team Manager, together with the local divisional Member are able to progress any scheme from the Integrated Transport Schemes programme, including consultation and statutory advertisement that may be required under the Road Traffic Regulation Act 1984, for completion of those schemes.  Where it is agreed that a scheme will not be progressed, this will  ...  view the full minutes text for item 47/18

48/18

HIGHWAY SCHEMES UPDATE (INFORMATION- SERVICE MONITORING AND ISSUES OF LOCAL CONCERN) pdf icon PDF 109 KB

    To inform the Local Committee on the progress of the 2018/19 Integrated Transport and highway maintenance programmes in Tandridge. 

     

    (Report and annex attached)

    Additional documents:

    Minutes:

    Declarations of Interest: None

     

    Officer attending: Zena Curry, Area Highways Manager

     

    Petition, Public Questions, Statements: None

     

    The Area Highways Manager welcomed questions on the report.

     

    Members Discussion- Key points

     

    1.    It was ask if the Local Committee would be discussing the winter maintenance programme, as suggested previously.   The Officer advised it had always been hoped, but unfortunately due to the timescales it was not possible. Members can make comments, however consideration must be given to ensure the planning of the route and amount of grit that lorry can carry to ensure it is used efficiently . The webpage on the SCC website has been updated and you can subscribe to receive emails for gritting updates which includes weather warnings. This also includes a new map which shows a clear map of gritting information and where the grit bins are.

    2.    The roundabout at M25 junction 6/A22 Godstone Road. Residents have informed members that the traffic lights are causing congestion. Could officers look at this? Have any changes been made to the phasing?  The Officer advised that the traffic signals at the roundabout are managed by Highways England and they do have cameras on them. The signal timing has not been changed, but on a few occasions it has been reported to Highways England that seems to have been a fault on them.  It has been advised that poor driver behaviour of jumping lights and blocking the exits has caused problems.  Recently there has been a couple of accidents on A22 that have caused tailbacks, which has been further exacerbated by poor driver behaviour.  Should members or residents see a fault with the lights this can be reported to Highways England on their website.

    3.    It was requested that with regards to the speed limit reduction on Haxted Road, Lingfield in Annex 1, could an amendment be made to the title in annex to include Lingfield Common Road as the measure continues along Lingfield Common Road.

    4.    Winter Service plan with regards to gritting routes, a document on the website states that there is now a reduction in the narrow vehicles but they can still delivery the same service. Is this correct?  The officer advised that gritting routes are separated in to A,B,C D and D high routes.  The smaller vehicle has a route on the steep roads, D high routes and the narrower roads.  The fleet now includes a medium vehicle which is able to carry out gritting in other parts of the county on narrower roads. 

    5.    Mr Chris Botten, thanked colleagues for the extra work on gullies on flooding wetspots in Caterham. Unfortunately some of excellent work of contractors was inhibited by parked cars, despite signs, and cars having letters on their windscreens the matter remained. This undermines the work that needs to be done to combat flooding and we need go further with enforcement, so tax payers money is not wasted and the gully which are a priority are cleared.

    6.    Mr Chris Botten, advised  ...  view the full minutes text for item 48/18

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SCHOOL TRAVEL PLANS - ANNUAL PROGRESS REPORT (INFORMATION - SERVICE MONITORING) pdf icon PDF 639 KB

    A School Travel Plan sets out objectives and actions that the school will undertake to improve road safety and promote sustainable travel modes to reduce reliance on the car. Since 2017 the county council’s Safer Travel Team have promoted a new national online system called Modeshift STARS www.modeshiftstars.org which provides an online template and supporting materials for schools to create a School Travel Plan.

     

    This report provides an update on the status of each School Travel Plan for schools in Tandridge District, as well as the take up of activities offered to schools by the county council’s Safer Travel and Cycle Training Teams over the last academic year. It also highlights those schools that have expanded and are currently in breach of their planning obligations because they have not yet completed an accredited School Travel Plan.

     

    (Report attached)

    Minutes:

    Taken after item 15.

     

    Declarations of Interest: None

     

    Officer attending: Duncan Knox, Road Safety and Active Travel Team Manager

     

    Petitions, Public Questions, Statements: None

     

    As the Report Officer was delayed the Area Highways Manger provided a summary of the report and offered to take questions from the committee back to the Active Travel team.

     

    Members Discussion- Key Points

     

    1.    Clarifications was sought for the term ‘highway engineering improvements’ in 1.1 of the report as no funding is available to do this?

     

    The Area Highways Manager advised that highway engineering improvements could be low cost measures and include improved signage, or cycle parking. The Member responded that the wording could be misinterpreted, and perhaps should read ‘small projects, such as speed reductions’ as the current wording gives impression it’s larger scale.

     

     

    2.    The Chairman felt that the walking bus worked well at Dormansland school.

     

     

    The Report Author arrived, and the Chairman invited him to present his report to the Committee.

     

    The Officer advised that concerns around road safety and congestion around schools is one of the most common complaints. The School Travel Plan is a plan of the actions the school will take, it used to be a paper document that often ended up on a shelf. The new system is a national online platform with template, which the school must complete and update. SCC are also able to log on to the system to view and monitor plans.

     

    The report highlights which schools have a School Travel Plans and which schools are taking up the opportunities that SCC offers. The Officer asked if councillors could assist to encourage schools in their area to encourage completion of a school travel plan.

     

    The Chairman thanked the Officer for his report and felt that all schools need to engage with travel plan and engage the pupils to take part in the opportunities.

     

    3.    It was asked what enforcement measures could be taken to support travel plans outside schools?

     

    The Officer advised that cars should not park on the ‘school keep clear’ markings. He acknowledged that resources are often spread thinly, however schools could take part in a ‘park smart’ initiative. This allows the children to issue a ‘pretend’ ticket to cars parked inconsiderately outside the school.  Speed enforcement can also be carried out if there is concern about speeds outside school, and work would be with the Police to identify priorities.

     

    4.    It was asked how can Members encourage schools that should have a travel plan in place but don’t?

     

    The Officer advised that Officers and Cabinet Member have written to them, and will get in touch again shortly. Officers are also able to discuss with the Planning Team for further enforcement as schools are in breach of planning consent if not in place. Officers are currently focusing specifically on expanding schools, but henceforth will be engaging with all schools to try and get them signed up to Modeshift Stars and engage. Additional funding from DEFRA was received this year to encourage travel  ...  view the full minutes text for item 49/18

50/18

COMMUNITY SAFETY FUNDING UPDATE (INFORMATION - SERVICE MONITORING) pdf icon PDF 88 KB

    The Local Committee has a delegated budget of £3,000 for community safety projects. At the Local Committee meeting on 23 September 2016, the Local Committee agreed to a new process for allocating these funds, with the aim of giving the committee greater oversight of the expenditure and ensuring better value for money for projects that help to achieve the county’s community safety priorities

     

    This report provides an update the delayed project which took place in the summer of 2018 and information on the successful funding bid and how the money has been allocated for 2018/19.

     

    (Report attached)

    Minutes:

    Declarations of Interest: None

     

    Officer attending: Sarah Woodworth, Partnerships Committee Officer

     

    Petitions, Public Questions and Statements: None

     

     

    The Officer introduced the report, which included an update of the delayed project ‘Street Talk’ which took place over the summer and information on the successful funding bid for 2018/19.  The full £3000 Community Safety funding from the Local Committee will be allocated to ‘Growing Against Violence’ a project to year 6 pupils in eight primary schools across the district to raise awareness of negative peer pressure and refusal skills through an interactive workshop.  Outcomes on the project will be reported to the committee in June 2019.

     

    Resolution

     

    The Local Committee (Tandridge)

     

    (i)            NOTED the contents of the report.

     

     

51/18

LOCAL COMMITTEE FORWARD PROGRAMME (FOR INFORMATION) pdf icon PDF 52 KB

    The forward plan will be used in preparation for the next committee meeting, this is a flexible forward plan and all items are subject to change.  The Local Committee is asked to note and comment on the forward plan outlined in this report.

     

    (Report attached)

    Minutes:

    Declarations of Interest: None

     

    Officer attending: Sarah Woodworth, Partnership Committee Officer

     

    Petitions, Public Questions and Statements: None

     

    Member of the committee are invited to suggest additional topics for consideration at future committee meetings.

     

    This included

     

    1.    Requested as previously agreed in item 12 information on the camber on Titsey hill, be reported to committee. 

    2.    More information on parking enforcement. Cllr Martin Fisher advised the cost of enforcement is expensive and sending officers to areas of low density is not cost effective. The District is keen to move to ‘locality officers’ where officers are carrying out a number of tasks such as putting up planning notices etc and consideration is being given as to how this role is best utilised, could they assist with parking enforcement.  The District have expressed they are not happy with the current regime. Mrs Lesley Steeds, disagreed with Cllr Martin Fisher, advising that Lingfield and Dormansland can become gridlocked due to vehicles parked on double yellow lines.  Mrs Lesley Steeds raised concerns that the division gets neglected because it’s on edge. Enforcement teams should spend at least half a day there.

    3.    Request that in the flooding update, if the report could include Caterham on the Hill, Whyteleafe, Woldingham Road as gas and electricity supply by viaduct. Mr David Hodge advised that Officers have had difficulty with some residents allowing access to the culvert in their back gardens to carry out work. The Officer advised that Smallfield would also be included in the report

    4.    It was requested that wetspots information and how these are managed also be included in a future committee report. Mr David Hodge referred to a 2007 report and advised that there has been more investment and a lot of work in the past 10 years so helpful to know the current situation in Tandridge.

    5.    Mr Chris Botten advised that part of problem is the capacity of the sewage system is inadequate for the number of properties. Developers have a right to connect to the sewage system and there is no pressure on Thames Water to increase capacity. Banstead Road is one example of this issue and the biggest concern for residents apart from rainwater, is rainwater fouled with sewage. 

    6.    Mr David Hodge advised he was looking at funding for flood schemes and working on an agreement with the government in the hope to announce in the future.

     

     

    Resolution

     

    The Local Committee (Tandridge)

     

    (i)            NOTED and COMMENTED on the forward plan

     

52/18

UPDATE ON PETITION RECEIVED 21 SEPTEMBER 2018 FOR SANDY LANE, BIG COMMON LANE, LITTLE COMMON LANE, PENDELL ROAD pdf icon PDF 104 KB

    This report provides an update on the petition heard by the local committee on 21 September 2018, following the Road Safety Working Group meeting on 29 November. A number of actions to improve road safety have been identified, which the committee is asked to consider.

    Decision:

    The Local Committee(Tandridge)

     

    (i)            AGREED that a new yellow backed junction ahead warning sign in installed in Little Common Lane on the approach to the Sandy Lane/ Big Common Lane/ Little Common Lane/ Pendell Road junction.

     

    (ii)           AGREED that the existing junction ahead warning sign on Pendell Road is replaced with a yellow backed warning sign.

     

    (iii)          AGREED that the existing “Give Way” signs in Big Common Lane and Sandy Lane are replaced with yellow backed “Give Way” signs.

     

    (iv)         NOTED that the Road Safety Team are proposing to install high friction surfacing on Little Common Lane and Pendell Road on the approaches to the junction.

     

    (v)          NOTED that the Road Safety Team are proposing to install advance warning signs of the “Give Way” in Big Common Lane and Sandy Lane.

    Minutes:

    Item taken after item 6 on the agenda. Report available in supplementary papers

     

    Declarations of Interest: None

     

    Officer attending: Zena Curry, Area Highways Manager

     

    Petition, Public question, Statements: Mrs Diane Brown in attendance, as Lead petitioner.  Petition heard at meeting on 21 September 2018, Local Committee requested to defer petition response until after the Road Safety Working Group meeting on 29 November 2018.

     

     

    The Officer introduced the report, advising that the Road Safety Working Group met on the 29 November to look at some of the reasons for the incidences occurring.  The Area Highways Manager thanked Bletchingley Parish Council for their letter, and acknowledged the support in the petition heard at the previous Local Committee meeting on 21 September 2018.  It was advised that some measures cannot be progressed because of land and legal issues, but some can, and ask the Committee to agree to the measures in the recommendations. The Road Safety Working Group agreed that the Road Safety Team will fund from a central budget, a new high friction surface to highlight to drivers that there is a junction, and to help reduce stopping distances. It is hoped that these measure will assist with preventing accidents at this junction.

     

    Mrs Diane Brown, thanked the Highways department and Committee for their hard work and efforts progressing this. Mrs Brown advised that there had been three accidents recently, and one shut the junction for three days.  She asked if it would be possible if some of the measures could be installed before the clocks went forward in the spring as there was a noticeable increase in accidents in the spring and autumn after the clock change.

     

    The Area Highways Officer advised that the £600 for signs is from the Local Committee budget, and would therefore be installed before end of this financial year.

     

    Members Discussion- Key Points

     

    1)    Cllr Michael Cooper thanked the petitioner for all the information provided.  He agreed the junction is very dangerous and sorry more could not be done, suggestion that SCC should pursue purchase of land. Mr David Hodge disagreed as not as simple as ‘just purchasing land’. The Landowner has to be willing to sell and the County need to have capital funds to purchase.

     

    Resolution

     

    The Local Committee(Tandridge)

     

    (i)            AGREED that a new yellow backed junction ahead warning sign be installed in Little Common Lane on the approach to the Sandy Lane/ Big Common Lane/ Little Common Lane/ Pendell Road junction.

     

    (ii)           AGREED that the existing junction ahead warning sign on Pendell Road is replaced with a yellow backed warning sign.

     

    (iii)          AGREED that the existing “Give Way” signs in Big Common Lane and Sandy Lane are replaced with yellow backed “Give Way” signs.

     

    (iv)         NOTED that the Road Safety Team are proposing to install high friction surfacing on Little Common Lane and Pendell Road on the approaches to the junction.

     

    (v)          NOTED that the Road Safety Team are proposing to install advance warning signs of the “Give Way” in Big Common Lane  ...  view the full minutes text for item 52/18