Agenda and decisions

Tandridge Local Committee
Friday, 30 November 2018 10.15 am

Venue: Tandridge District Council offices, Station Road East, Oxted, RH8 0BT

Contact: Sarah Woodworth, Partnership Committee Officer  Tandridge District Council Offices, Station Road East, Oxted, Surrey, RH8 0BT

Items
No. Item

1.

APOLOGIES FOR ABSENCE

2.

MINUTES OF PREVIOUS MEETING pdf icon PDF 96 KB

3.

DECLARATIONS OF INTEREST

    All Members present are required to declare, at this point in the meeting or as soon as possible thereafter:

    (i)            Any disclosable pecuniary interests and / or

    (ii)           Other interests arising under the Code of Conduct in respect of any item(s) of business being considered at this meeting

    Notes:

    • Members are reminded that they must not participate in any item where they have a disclosable pecuniary interest
    • As well as an interest of the Member, this includes any interest, of which the Member is aware, that relates to the Member’s spouse or civil partner (or any person with whom the Member is living as a spouse or civil partner)
    • Members with a significant personal interest may participate in the discussion and vote on that matter unless that interest could be reasonably regarded as prejudicial.

     

4.

PETITIONS pdf icon PDF 64 KB

    To receive any petitions in accordance with Standing Order 68. Notice should be given in writing or by email to the Community Partnership and Committee Officer at least 14 days before the meeting. Alternatively, the petition can be submitted on-line through Surrey County Council’s e-petitions website as long as the minimum number of signatures (30) has been reached 14 days before the meeting.

     

    One petition, submitted by Claire Spencer with 430 signatures asking SCC to install a pedestrian crossing on Burntwood Lane, Caterham.

5.

FORMAL PUBLIC QUESTIONS pdf icon PDF 1 MB

    To answer any questions from residents or businesses within the Tandridge District area in accordance with Standing Order 69. Notice should be given in writing or by email to the Community Partnership and Committee Officer by 12 noon four working days before the meeting.

6.

MEMBERS QUESTIONS

7.

SURREY REPRESENTATIVE ON TANDRIDGE HEALTH AND WELLBEING BOARD (AGENDA ITEM)

8.

DECISION TRACKER (FOR INFORMATION) pdf icon PDF 250 KB

9.

INSTALLATION OF A CLEARWAY FOR THE SOUTHBOUND YORKE GATE BUS STOP COULSDON ROAD, CATERHAM (EXECUTIVE FUNCTION FOR DECISION) pdf icon PDF 81 KB

     

    Buses are unable to access the southbound Yorke Gate bus stop on Coulsdon Road, Caterham, due to parked vehicles on the carriageway. Therefore, it is necessary to make changes to improve accessibility and ease of use and it is recommended that a bus stop clearway is installed.

     

    (Report attached)

     

     

    Decision:

    The Local Committee (Tandridge) AGREED

     

    (i)         Installation of a clearway for the southbound Yorke Gate bus stop, Coulsdon Road, Caterham, operating for 24 hours a day, seven days a week, to include a 25m bus cage

10.

TANDRIDGE PARKING REVIEW 2018 (EXECUTIVE FUNCTION FOR DECISION) pdf icon PDF 84 KB

    Each year Surrey Highways receives requests to change existing or introduce new parking restrictions in Tandridge. For greater efficiency, these requests are compiled and reviewed in a district wide process.

     

    To progress the 2018/19 review the committee is asked to approve the formal advertising and statutory consultation for changes to on-street parking restrictions at the locations listed in the report annexes.

     

    (Report and 2 annexes attached)

    Additional documents:

    Decision:

    The Local Committee (Tandridge) AGREED

     

    (i)         The proposed changes to parking and waiting restrictions as shown in Annexes 1 and 2.

     

    (ii)        If necessary, adjustments can be made to the proposals agreed at the meeting by the parking strategy and implementation team manager in consultation with the chairman/vice-chairman and local divisional member prior to statutory consultation.

     

    (iii)       The intention of the county council to make traffic regulation orders (TROs) under the relevant parts of the Road Traffic Regulation Act 1984 to impose the waiting and on street parking restrictions in Tandridge as shown in the annexes (and as subsequently modified by ii) is advertised and that if no objections are maintained, the order is made.

     

    (iv)       If there are unresolved objections, they will be dealt with in accordance with the county council’s scheme of delegation by the parking strategy and implementation team manager, in consultation with the chairman/vice chairman of this committee and the appropriate county councillor.

     

    (v)        If necessary the parking team manager will report the objections back to the local committee for resolution.

     

    (vi)       To note that funding in 2019/20 would be required to implement the parking amendments, subject to availability – see paragraph 4.

11.

HIGHWAY FORWARD PROGRAMME 2019/20 AND 2020/21 (EXECUTIVE FUNCTION FOR DECISION) pdf icon PDF 85 KB

    This report seeks approval of a programme of highway works for Tandridge funded from the Local Committee’s delegated capital and revenue budgets.

     

    (Report and annex attached)

    Additional documents:

    Decision:

    The Local Committee (Tandridge):

     

    General

    (i)            NOTED that the Local Committee’s devolved highways budget for capital works in 2019/20, and approved by full Council on 13 November 2018, is £181,818.  It has been assumed that the Local Committee’s devolved highways budget for capital works as set out within the 2018-21 Medium Term Financial Plan (MTFP) for 2020-21 is £36,363.  The budget for 2019/20 approved by full Council on 13 November 2018 has removed the Local Committee’s revenue budget.  However each divisional Member will receive £7,500 to address highways issues in their division.

     

    (ii)           AGREED that the devolved capital budget for highway works be used to progress both capital improvement schemes and capital maintenance schemes.

     

     

    (iii)          NOTED that should there be any changes to the programme of highway works as set out in this report, a report will be taken to a future meeting of Tandridge Local Committee to inform members of the changes.

     

    Capital Improvement Schemes (ITS)

     

    (iv)         AGREED that the capital improvement schemes allocation for Tandridge be used to progress the Integrated Transport Schemes programme set out in Annex 1;

     

    (v)          AUTHORISED that the Area Highway Manager, in consultation with the Local Committee Chairman and Vice-Chairman, be able to vire money between the schemes agreed in Annex 1, if required;

     

    (vi)         AGREED that the Local Committee Chairman, Vice-Chairman and Area Team Manager, together with the local divisional Member are able to progress any scheme from the Integrated Transport Schemes programme, including consultation and statutory advertisement that may be required under the Road Traffic Regulation Act 1984, for completion of those schemes.  Where it is agreed that a scheme will not be progressed, this will be reported back to the next formal meeting of the Local Committee for approval.

     

    Capital Maintenance Schemes (LSR)

     

    (vii)        AGREED that the capital maintenance schemes allocation for Tandridge be divided equitably between County Councillors to carry out Local Structural Repair, and that the schemes to be progressed be agreed by the Area Maintenance Engineer in consultation with the Local Committee Chairman, Vice-Chairman and local divisional Members;

     

    Revenue Maintenance

     

    (viii)       NOTED that the budget for 2019/20 approved by full Council on 13 November 2018 has removed the Local Committee’s revenue budget.

     

    (ix)         NOTED that members will continue to receive an allocation of £7,500 per county member to address highway issues in their division.

    (x)          AGREED that the Member Local Highways Fund be managed by the Area Maintenance Engineer on behalf of members;

     

12.

HIGHWAY SCHEMES UPDATE (INFORMATION- SERVICE MONITORING AND ISSUES OF LOCAL CONCERN) pdf icon PDF 109 KB

13.

SCHOOL TRAVEL PLANS - ANNUAL PROGRESS REPORT (INFORMATION - SERVICE MONITORING) pdf icon PDF 639 KB

    A School Travel Plan sets out objectives and actions that the school will undertake to improve road safety and promote sustainable travel modes to reduce reliance on the car. Since 2017 the county council’s Safer Travel Team have promoted a new national online system called Modeshift STARS www.modeshiftstars.org which provides an online template and supporting materials for schools to create a School Travel Plan.

     

    This report provides an update on the status of each School Travel Plan for schools in Tandridge District, as well as the take up of activities offered to schools by the county council’s Safer Travel and Cycle Training Teams over the last academic year. It also highlights those schools that have expanded and are currently in breach of their planning obligations because they have not yet completed an accredited School Travel Plan.

     

    (Report attached)

14.

COMMUNITY SAFETY FUNDING UPDATE (INFORMATION - SERVICE MONITORING) pdf icon PDF 88 KB

    The Local Committee has a delegated budget of £3,000 for community safety projects. At the Local Committee meeting on 23 September 2016, the Local Committee agreed to a new process for allocating these funds, with the aim of giving the committee greater oversight of the expenditure and ensuring better value for money for projects that help to achieve the county’s community safety priorities

     

    This report provides an update the delayed project which took place in the summer of 2018 and information on the successful funding bid and how the money has been allocated for 2018/19.

     

    (Report attached)

15.

LOCAL COMMITTEE FORWARD PROGRAMME (FOR INFORMATION) pdf icon PDF 52 KB

    The forward plan will be used in preparation for the next committee meeting, this is a flexible forward plan and all items are subject to change.  The Local Committee is asked to note and comment on the forward plan outlined in this report.

     

    (Report attached)

16.

UPDATE ON PETITION RECEIVED 21 SEPTEMBER 2018 FOR SANDY LANE, BIG COMMON LANE, LITTLE COMMON LANE, PENDELL ROAD pdf icon PDF 104 KB

    This report provides an update on the petition heard by the local committee on 21 September 2018, following the Road Safety Working Group meeting on 29 November. A number of actions to improve road safety have been identified, which the committee is asked to consider.

    Decision:

    The Local Committee(Tandridge)

     

    (i)            AGREED that a new yellow backed junction ahead warning sign in installed in Little Common Lane on the approach to the Sandy Lane/ Big Common Lane/ Little Common Lane/ Pendell Road junction.

     

    (ii)           AGREED that the existing junction ahead warning sign on Pendell Road is replaced with a yellow backed warning sign.

     

    (iii)          AGREED that the existing “Give Way” signs in Big Common Lane and Sandy Lane are replaced with yellow backed “Give Way” signs.

     

    (iv)         NOTED that the Road Safety Team are proposing to install high friction surfacing on Little Common Lane and Pendell Road on the approaches to the junction.

     

    (v)          NOTED that the Road Safety Team are proposing to install advance warning signs of the “Give Way” in Big Common Lane and Sandy Lane.