Decisions

The Local Committee (Waverley) resolved to AGREE that:

(i)            the proposed amendments to on-street parking restrictions in Waverley as described in this report and shown in detail on drawings in annex A are agreed.

(ii)           funding in 2019/20 would be required to implement the parking amendments and the committee will need to contribute a maximum of £30,000 - as detailed in paragraph 5.1.

(iii)          the intention of the county council to make an order under the relevant parts of the Road Traffic Regulation Act 1984 to impose the waiting and on street parking restrictions in Waverley as shown on the drawings in annex A is advertised and that if no objections are maintained, the orders are made.

(iv)         if there are unresolved objections, they will be dealt with in accordance with the county council’s scheme of delegation by the parking strategy and implementation team manager, in consultation with the chairman/vice chairman of this committee and the appropriate county councillor.

Reason: It is recommended that the waiting restrictions are implemented as detailed in Annex A.  They will make a positive impact towards:

·         Road safety

·         Access for emergency vehicles

·         Access for refuse vehicles

·         Easing traffic congestion

·         Better regulated parking

·         Better enforcement

·         Better compliance

The Local Committee (Mole Valley) AGREED to:

(i) Note the joint statement from Surrey County Council (SCC) Local Committee Chairman Mr Tim Hall and Mole Valley District Council (MVDC) Cabinet Member for Prosperity Councillor Simon Edge, as an update on the Petition (Annex 1). In particular to note the actions going forward.

(ii) Note that a safety review, which considers all High Street users, to assess the risk of conflict between vehicles and pedestrians, particularly for children, is to be carried out by SCC and is scheduled to be completed by March 2019.

(iii) Note that SCC has commissioned a repair of the walling to the ramps at the foot of the High Street, to improve the visual impact of this feature. This will be the removal of the damaged tiles and replacing this tiling with new rendering. This will be funded 50:50 by SCC and MVDC, with MVDC applying public realm planning contributions, and is scheduled to be carried out in February 2019, subject to normal construction delays, weather conditions and reducing inconvenience to traders and High Street users. The timing of the works was the result of consultation with

the market operator, Leatherhead and District Chamber of Commerce.

(iv) Note that a further petition about Leatherhead High Street has been submitted to the 12 December 2018 Local Committee (Mole Valley) for consideration.

(v) Agree that, following a review of the signs in Leatherhead, that SCC and MVDC will work together to put forward proposals for a new car park signing scheme, and existing direction signs in the town centre. Also, that MVDC and SCC will review existing Leatherhead gateway signs, identify approaches where no existing signs are, and to agree appropriate type, location and wording for any possible new signs. The Task Group and Committee will be updated following discussions between MVDC and SCC regarding the detailed proposals, funding streams and timings.

Reasons for Decision

To propose measures to work with representatives of the Leatherhead Residents’

Association and the Leatherhead and District Chamber of Commerce, in advance

and alongside the Transform Leatherhead project.

Declarations of interest: None

Officers present: Zena Curry, Area Highways Manager

The petition response and report was published with the supplementary papers.

One petition had been received, from Mrs Susan Leveritt, with regards to Leatherhead High Street. The petition was sponsored by the Leatherhead Residents Association and the Leatherhead & District Chamber of Commerce.  It is a request for the return of free parking to Leatherhead High Street at 3.30pm, with the Pedestrian Zone finishing an hour earlier than the current end time of 4.30pm. 

This petition follows on from the discussion the local committee had in September 2018 when Mrs Leveritt also presented a similar petition on this matter. At that meeting, members asked officers to reconsider their response, and so officers have provided an update report to the local committee as Item 13.

To facilitate the discussion, the chairman decided to consider the petition and the report at Item 13, together. The minutes for the petition are therefore contained within Item 13.

The Local Committee (Mole Valley) AGREED to:

General

(i) Note that the Local Committee’s devolved highways budget for capital works in 2019/20, and approved by full Council on 13 November 2018, is £181,818. It has been assumed that the Local Committee’s devolved highways budget for capital works as set out within the 2018-21 Medium Term Financial Plan (MTFP) for 2020-21 and will therefore be £36,363. The budget for 2019/20 approved by full Council on 13 November 2018 has removed the Local Committee’s revenue budget. However each divisional Member will receive £7,500 to address highways issues in their division.

(ii) Agree that the devolved capital budget for highway works be used to progress both capital improvement schemes and capital maintenance schemes.

(iii) Note that should there be any changes to the programme of highway works as set out in this report, a report will be taken to a future meeting of Mole Valley Local Committee to inform members of the changes. Capital Improvement Schemes (ITS)

(iv) Agree that the capital improvement schemes allocation for Mole Valley be used to progress the Integrated Transport Schemes programme set out in Annex 1;

(v) Authorise that the Area Highway Manager, in consultation with the Local Committee Chairman and Vice-Chairman, be able to vire money between the schemes agreed in Annex 1, if required;

(vi) Agree that the Local Committee Chairman, Vice-Chairman and Area Team Manager, together with the local divisional Member are able to progress any scheme from the Integrated Transport Schemes programme, including consultation and statutory advertisement that may be required under the Road Traffic Regulation Act 1984, for completion of those schemes. Where it is agreed that a scheme will not be progressed, this will be reported back to the next formal meeting of the Local Committee for approval.

Capital Maintenance Schemes (LSR)

(vii) Agree that the capital maintenance schemes allocation for Mole Valley (£96,000) be divided equitably between County Councillors to carry out Local Structural Repair, and that the schemes to be progressed be agreed by the Area Maintenance Engineer in consultation with the Local Committee Chairman, Vice-Chairman and local divisional Members;

Revenue Maintenance

(viii) Note that the budget for 2019/20 approved by full Council on 13 November 2018 has removed the Local Committee’s revenue budget.

(ix) Note that members will continue to receive a Member Local Highways Fund allocation of £7,500 per county member to address highway issues in their division.

(x) Agree that the Member Local Highways Fund be managed by the Area Maintenance Engineer on behalf of members.

Reasons for decision

To agree a forward programme of highways works in Mole Valley for 2019/20 –

2020/21, funded from the Local Committee’s devolved budget.

The Local Committee (Mole Valley) AGREED to:

(i) Note the results of the speed limit assessment undertaken;

(ii) Agree that, based upon the evidence, the speed limit be reduced from 50mph to 40mph in the section of Guildford Road between the existing 40mph speed limit terminal signs at a point 34m west from the centreline with Wotton Drive and a point 50m east of the centreline with Raikes Lane, in accordance with the current policy;

(iii) Authorise the advertisement of a notice in accordance with the Road Traffic Regulation Act 1984, the effect of which will be to implement the proposed speed limit change, revoke any existing traffic orders necessary to implement the change, and, subject to no objections being upheld, that the order be made;

(iv) Authorise delegation of authority to the Area Highway Manager in consultation with the Chairman, Vice-Chairman of the Local Committee and the local divisional member to resolve any objections received in connection with the proposal.

Reasons for decision

A reduced speed limit would reduce traffic speeds and reduced risk and severity of

collisions on this road where there has been a history of collisions including death

and serious injury.

The Local Committee (Waverley) resolved to AGREE:

(i)    To note the committee approved works being progressed during 2018/19.

(ii)   To note that allocations made for localism to the various Town and Parish Councils must be fully completed by 31^st December 2018. Any allocations not fully completed by this date will then be prioritised by the Maintenance Engineer, in consultation with the divisional member, to ensure that works are carried out this financial year, rather than risk the funding being lost.

Reason:  The committee is asked to agree the recommendations to enable progression of works orders and expenditure of the Committee budget.

The Local Committee (Waverley) resolved to AGREE that:

Item number 13 from 22 September 2017 and Item 6 from 9 March 2018 should be removed from the Decision Tracker.

Other decision tracker items shall remain ‘open’.

The Guildford Joint Committee agreed to:

(i)    Note the contents of Annexe 1, the Parking Annual Report for 2017-18 and the current and planned work associated with on street parking in section 1.

(ii)  Agree to increase the charge that applies to the 30-minute maximum stay Pay and Display only, and 30-minute maximum stay Pay and Display dual-use bays by 20 pence per half-hour, from 80 pence per half-hour to £1 per half-hour

(iii) Agree that the staffing provision at three of the Park & Ride sites (Artington, Merrow and Onslow) be changed from a static operating model to a mobile provision focusing on locking, unlocking and cleaning

Reasons:

(i)            To maintain the differential between convenient on street parking and off street parking to support the “drive to not through” strategy and

(ii)           To reduce the operating costs of the park and ride service.

The Guildford Joint Committee agreed that:

(i)    The Committee endorses the Outline Business Case to date as shown in Appendix 1 and the preferred option of a 50mph speed limit from 70mph on a section of the A331 shown in Appendix 2.

(ii)  Delegate authority to The Director of Community Services, Guildford Borough Council in consultation with the Lead Councillor for Licensing, Environmental Health and Protection and Community Safety (Guildford Borough Council) and the Cabinet Member for Environment and Transport (Surrey County Council) to make any minor amendments and submit the Outline Business Case to the Joint Air Quality Unit by the 31 December 2018.

(iii)Delegate authority to The Director of Community Services, Guildford Borough Council in consultation with the Lead Councillor for Licensing, Environmental Health and Protection and Community Safety (Guildford Borough Council) and the Cabinet Member for Environment and Transport (Surrey County Council) to make any minor amendments to and submit the Full Business Case to the Joint Air Quality Unit.

Reasons:

The UK National Plan for tackling roadside nitrogen dioxide concentrations (2017) named Guildford Borough Council along with Rushmoor Borough Council and Surrey Heath Borough Council as needing to undertake a Feasibility Study to explore measures to achieve compliance with the EU limit values for nitrogen dioxide along part of the A331 (Blackwater Valley Road) in the shortest possible time.  The requirement for the Feasibility Study was specified in a Ministerial Direction.

The recommendations help ensure that Guildford Borough Council complies with the Ministerial Direction.  Firstly, by complying with guidance issued by the Joint Air Quality Unit that states the Feasibility Study should be approved by the Local Authority and secondly by delegations to ensure the Feasibility Study is submitted by the specified deadlines.

The Guildford Joint Committee resolved to:

(i)    To formally approve the Committee revised running list of Local Transport Plan schemes attached at Annex 1.

(ii)  To note the committee approved list of capital and revenue works, together with the progress being made during this fiscal year, as identified in Annex 2.

(iii)To show initial support for the introduction of bus lane enforcement cameras in Guildford, which will be subject to further detailed studies and area specific agreements.

Reasons:

(i)            To enable progression of works orders and expenditure of the Committee budget.

(ii)           In order to reduce bus delays and improve bus lane discipline. 

Declarations of Interest:      None

Officers attending:  Edward Cowley, SCC

Petitions, Public Questions, Statements:  None

The Officer outlined the contents of the report.  Members were very supportive of the School travel plans, but noted the following:-

The need to address the parking / school planning policy as one size fits all does not work.  Councillors wanted a pick up / drop off facility at Deepcut school and the developer was prepared to pay for this, but the policy would not support it.

Modern life means that parents need to drop off children on the way to work and this needs to be addressed.

Idling engines created air quality hot spots around school pick up areas, especially fumes from busses and this needed to be addressed for the children and local residents.

The Local Committee (Surrey Heath) noted:

(i)    The county council’s Safer Travel Team will continue to encourage and support all Surrey’s expansion schools to complete and maintain their School Travel Plan using the online Modeshift STARS system.

(ii)   From 2018/19, the Safer Travel Team will also encourage all Surrey’s schools to create a School Travel Plan using the online Modeshift STARS accreditation system. This will involve promotion and the offer of training and support to all schools

(iii)  Members are invited to assist by encouraging schools to sign up to Modeshift STARS, and to take up the activities offered by the Safer Travel and Cycle Training Teams to improve road safety and encourage sustainable travel.

The Local Committee [Epsom & Ewell] agreed:

(i)       To note the timeframes and approach for updating the Borough’s Local Transport Strategy and for future updates to the Committee regarding the Forward Programme;

(ii)      The revised version of the Forward Programme (Annex 1) of the report, subject to the amendments discussed at the meeting.

Reasons:  A confirmed timeline and process for working with the Local Committee to develop and maintain future Local Transport Strategies and Forward Programmes will ensure the Local Committee and officers are well positioned to work together.

An agreed Forward Programme will allow Members and officers to progress with a common understanding of proposed transport schemes for the borough (based upon the existing Local Transport Strategy, and ahead of decisions relating to a new Local Plan)

If agreed, the Forward Programme would be published online, giving members of the public sight of the latest proposals and progress

The Local Committee [Epsom & Ewell] agreed:

(i)       The strategy for allocation of Joint Committee Highways budgets for next Financial Year 2019-20 as set out in Table 4 of the report;

(ii)      To authorise the Area Highway Manager to advertise the statutory notice for a new Zebra Crossing in Waterloo Road, as shown in Annex A of the report, and to implement this new Zebra Crossing using s106 funding arising out of the redevelopment of Epsom Station;

(iii)    The programme of ITS schemes for next Financial Year 2019-20 as set out in Table 6 of the report;

(iv)    To the removal of seven schemes from the prioritisation list in Annex B, the scheme at Fair Green to be retained;

(v)     To authorise the Area Highway Manager in consultation with the Chairman, Vice Chairman, and relevant Divisional Member(s) to undertake all necessary procedures to deliver the agreed programmes.

(vi)    To note with disappointment that for 2019/2020 the Local Highway budget will, once again, be cut which can only lead to a reduced highway maintenance service to the residents of Epsom & Ewell.

Reasons: Recommendations are made to facilitate development of Committee’s 2019-20 Highways programmes, while at the same time ensuring that the Chairman, Vice Chairman and relevant Divisional Members are fully and appropriately involved in any detailed considerations.

Committee is asked to provide the necessary authorisation to deliver its programmes of work in consultation with the Chairman, Vice Chairman and relevant Divisional Member without the need to revert to the Committee as a whole.

The Local Committee [Epsom & Ewell] agreed:

Decline the requested change to parking provision in St Margaret Drive and St Elizabeth Drive at the present time, as insufficient time has passed for new travel patterns to St Joseph’s School to have settled down, without prejudice to any future consideration of this request in the future.

Reasons: To allow travel patterns to become established before changes are made in the area.

The Joint Committee(Spelthorne) noted the contents of the report.

Reasons for recommendations:

Waiting and parking restrictions that are suitably/adequately enforced will help to:

•      Improve road safety

•      Ensure access for emergency vehicles

•      Improve access to shops, facilities and businesses

•      Increase footfall into Town Centres

•      Ensure access for refuse vehicles and service vehicles

•      Ease traffic congestion

•      Ensure turnover of parking space use across the borough

The Joint Committee can contribute towards these objectives in partnership with the enforcement team.

The Joint Committee (Spelthorne) noted:

(i)    The contents of this report

(ii)   The 2017-2020 Partnership Plan

(iii) The successes and challenges for the Community Safety Partnership as detailed in the report to Spelthorne’s Overview & Scrutiny Committee on 11 September 2018, along with the key initiatives and campaigns that have been undertaken.

Reasons for recommendations:

This report presents the Partnership Plan for 2017 – 2020.

This item is for information only.

The Joint Committee (Spelthorne):

(i)    Agreed the strategy for allocation of Joint Committee Highways budgets for next Financial Year 2019-20 as set out in Table 4 (paragraphs 2.1.8 to 2.1.12 refer);

(ii)  Delegated authority to the Area Highway Manager, in consultation with the Chairman, Vice Chairman, and Divisional Member, to decide on completion of the feasibility study and subject to funding being made available, whether to promote a traffic regulation order for a new width restriction in Horton Road, Stanwell Moor Village, to consider any objections to any traffic regulation order and if feasible to implement the scheme (paragraphs 2.2.2 to 2.2.3 refer);

(iii)Agreed the programme of ITS schemes for next Financial Year 2019-20 as set out in Table 6 (paragraphs 2.2.4 to 2.2.6 refer);

(iv) Deferred agreement to the removal of 33 schemes from the prioritisation list in Annex A (paragraph 2.2.7 refers) until the Joint Committee meeting in March 2019;

(v)  Agreed to the Area Highway Manager reviewing the Staines SCOOT region revalidation project with the Chairman, Vice Chairman, and Staines Division and Ward Members, to review the observations of the project team and prioritise suggestions for further work (paragraphs 2.3.4 and 2.3.5 refer);

(vi)Agreed to provide feedback on the draft reviewed Local Transport Strategy Forward Programme to the Area Highway Manager by 10^th January 2019 (paragraphs 2.10.2 to 2.10.6 and Annex C refer);

(vii)                Authorised the Area Highway Manager in consultation with the Chairman, Vice Chairman, and relevant Divisional Member(s) to undertake all necessary procedures to deliver the agreed programmes.

Reasons for the recommendations:

Recommendations are made to facilitate development of Committee’s 2019-20 Highways programmes, while at the same time ensuring that the Chairman, Vice Chairman and relevant Divisional Members are fully and appropriately involved in any detailed considerations.

Committee is asked to provide the necessary authorisation to deliver its programmes of work in consultation with the Chairman, Vice Chairman and relevant Divisional Member without the need to revert to the Committee as a whole.

The Local Committee (Surrey Heath) agreed that:

(i)     A notice is advertised in accordance with the Road Traffic Regulation Act 1984, the effects of which will be to allow the implementation of a parking scheme in accordance with the plan shown at Appendix 1 (with the amendment of the 5 disabled bays to allow 3 on the Post Office side and 2 on the other side of the road).

(ii)   Agree that any objections to the traffic regulation order should be considered and resolved by the Chairman, Vice- Chairman and the Local Divisional Member in consultation with the Transport development Planning Team Leader (West), and that this issue only be returned to Committee if any objections prove insurmountable.

(iii)  Agree that the Order be made once any objections have been considered and resolved.

Reasons for decision:

Recommendations (i), (ii) and (iii) are made to enable the implementation of the parking layout for the High Street, which is essential to enable the public realm improvements to take place.

The Proposed parking plan results from consultations with key stakeholders. Traffic Regulation orders are required to implement the plan and Local Committee approval is required to advertise the TROs.

The Local Committee (Surrey Heath) agreed that:

(i)    An advertisement should be published for a Speed Limit Order (SLO) to extend the current 50mph speed limit (and revoke the existing 70mph limit) on the A331 BVR between the M3 junction 4 and A325 Frimley junctions to 100 metres south of the Coleford Bridge Road junction;

(ii)   Any objections to the revocation of the existing 70mph speed limit and resultant introduction of a 50mph speed limit should be considered and resolved by the Area Highways Manager (NW) in consultation with the Divisional Member, Chairman and relevant Hampshire County Council officers and Members, and that this issue only be returned to Committee if any objections prove insurmountable;

(iii)  Once any objections have been considered and resolved, that the order be made and the 50mph limit introduced with the expectation that the current national speed limit of 70mph will be reinstated once it can be assured that nitrogen dioxide levels will remain compliant with these higher traffic speeds

Reasons for Decision:

The Commttee would usually look to the SCC Speed Limit Policy before recommending a change in speed limit.  However, this decision enables the County to react to the Government directive for Air Quality.  A decision to not proceed could mean the County Council is fined.  The Committee therefore agreed the decision to proceed but noted that talks would continue on air quality and enforcement of any speed limit.

The Local Committee (Surrey Heath) noted:

i)              the progress with the ITS highways and developer funded schemes, and revenue funded works for the 2018/19 financial year.     

ii)             the budgetary position.

iii)            that a further Highways Update will be brought to the next meeting of this Committee.

Reasons for decision:

To enable progression of highways related works.

The minutes of the last meeting on 4 October 2018 were agreed as a true record and signed by the Chairman.

It was recommended that:

1.    The Developer Contribution Guide be adopted.

2.    That the authority be delegated to the planning Group Manager to agree any further updates to the Guide to capture any subsequent Government legislative changes, updated technical information or additional categories of obligation requests.

The Local Committee (Reigate & Banstead):

General

 i.       NOTED the Local Committee’s devolved highways budget for capital works in 2019/20, and approved by full Council on 13 November 2018, was £181,818. It has been assumed that the Local Committee’s devolved highways budget or capital works as set out within the 2018-21 Medium Term Financial Plan (MTFP) for 2020-21 is £36,363. The budget for 2019/20 approved by full Council on 13 November 2018 had removed the Local Committee’s revenue  budget. However each divisional Member will receive £7,500 to address  highways issues in their division.

ii.       AGREED the devolved capital budget for highway works be used to progress both capital improvement schemes and capital maintenance schemes.

iii.       NOTED that should there be any changes to the programme of highway works as set out in the report, a report will be taken to a future meeting of Reigate and Banstead Local Committee to inform members of the changes. Capital Improvement Schemes (ITS).

iv.       AGREED the capital improvement schemes allocation for Reigate and Banstead be used to progress the Integrated Transport Schemes programme set out in Annex 1.

v.       AGREED to authorise that the Area Highway Manager, in consultation with the Local Committee Chairman and Vice-Chairman, be able to vire money between the schemes agreed in Annex 1, if required;

vi.       AGREED that the Local Committee Chairman, Vice-Chairman and Area Team Manager, together with the local divisional Member are able to progress any scheme from the Integrated Transport Schemes programme, including consultation and statutory advertisement that may be required under the Road Traffic Regulation Act 1984, for completion of those schemes. Where it is agreed that a scheme will not be progressed, this will be reported back to the next formal meeting of the Local Committee for approval.

Capital Maintenance Schemes (LSR)

 vii.   AGREED that the capital maintenance schemes allocation for Reigate and Banstead (£100,000) be divided equitably between County Councillors to carry out Local Structural Repair, and that the schemes to be progressed be agreed by the Area Maintenance Engineer in consultation with the Local  Committee Chairman, Vice-Chairman and local divisional Members;

Revenue Maintenance

viii.   NOTED that the budget for 2019/20 approved by full Council on 13 November 2018 had removed the Local Committee’s revenue budget.

  ix.   NOTED that members will continue to receive a Member Local Highways Fund allocation of £7,500 per county member to address highway issues in their division.

   x.   AGREED the Member Local Highways Fund be managed by the Area Maintenance Engineer on behalf of members.

The minutes from the previous meeting on 17 September 2018 were agreed as a true record and signed by the Chairman.

Apologies were received from Ms Charlotte Morley.

Mr Mel Few acted as a substitute for Ms Charlotte Morley.

Apologies were received from Mr Tim Oliver

Mr Mel Few acted as a substitute for Tim Oliver.

There were none.