Agenda, decisions and minutes
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APOLOGIES FOR ABSENCE
Additional documents: Minutes: Apologies were received from Mrs Curran, Mr Martin and Mr Samuels. |
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MINUTES OF PREVIOUS MEETING: 23 June 2015
Additional documents: Minutes: The minutes of the meeting held on 23 June 2015 were confirmed and signed by the Chairman. |
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DECLARATIONS OF INTEREST
Additional documents: Minutes: Ms Le Gal declared a non-pecuniary interest in item 19. |
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PROCEDURAL MATTERS
Additional documents: |
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Members' Questions
Additional documents: Minutes: There were none. |
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Additional documents: Decision: Two questions were received from members of the public. The responses are attached as Appendix 1. Minutes: Two questions were received from members of the public. The responses are attached as Appendix 1. |
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Petitions
Additional documents: Minutes: No petitions were received. |
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Representations received on reports to be considered in private
Additional documents: Minutes: No representations were received. |
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Additional documents: Decision: Reports were received from the Council Overview Board concerning Welfare Reform and the Chief Executive’s 6 month report. The responses are attached as Appendix 2 and Appendix 3. Minutes: Reports were received from the Council Overview Board concerning Welfare Reform and the Chief Executive’s 6 month report. The responses are attached as Appendix 2 and Appendix 3. |
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Finance and Budget Monitoring Report for June 2015
Additional documents: Decision: Cabinet is asked to note the following. 1. Services forecast the 2015/16 revenue budget to overspend by +£1.7m (Annex1, paragraph 1). 2. Services forecast efficiencies and service reductions for 2015/16 at £67.4m (Annex1, paragraph 24). 3. Total forecast capital expenditure, including long term investments is £196.2m (Annex1, paragraph 31). 4. The quarter end positions for: balance sheet, earmarked reserves, debt and treasury management (Annex1, paragraphs 10 to 26). Cabinet is asked to approve the following. 5. A new proposal to charge third parties for the use of the council’s intellectual property which runs the on-line Careers Education Information and Guidance, a web based advice and guidance service for young people (Annex1, paragraph 14). Reasons for Decisions:
This report is presented to comply with the agreed policy of providing a monthly budget monitoring report to Cabinet for approval and action as necessary.
[The decisions on this item can be called in by the Council Overview Board] Minutes: The Leader of the Council presented the second budget monitoring report for the 2015/16 financial year. He reflected that the report set out the continuing hard choices the Council faced as service demand grows and funding declines.
He informed Members that the report had a new format of the report that was shorter with comments that focussed on matters that are significant at county council level. He drew attention to the first table that set out the current budget, including changes for carry forwards and other adjustments and stated that the impact of the changes on the overall net budget this year would be met from using £3.6m from the Budget Equalisation Reserve.
He highlighted the Council’s four key drivers to ensure sound governance in managing finances and providing value for money which include:
1. Keep any additional call on the council taxpayer to a minimum Currently the forecast end of year revenue position was for an overspend of +£1.7m. The Council’s multi-year approach to financial management aims to smooth resource fluctuations over five years. As part of this, Cabinet approved the use of £3.6m from the Budget Equalisation Reserve to support 2015/16.
2. Continuously drive the efficiency agenda That, at the end of May, services forecast delivering efficiencies at their target level of £67.4m. Of this, £26m had either already been implemented or was on track, £19m has some issues, £17m is additional in year or one off savings and £6m is considered to be at risk.
3. Reduce the Council’s reliance on council tax and government grant income. That reducing reliance on government grants and council tax was key to balancing budgets over the longer term. The Revolving Infrastructure and Investment Fund has invested £2m so far this year and forecasted investing £25m by the year end.
4. Continue to maximise our investment in Surrey That, the council’s capital programme not only improved and maintained services, it was also a way of investing in Surrey and generating income for the council. The capital programme had planned £696m spend for 2015-20, and forecasts £196m in 2015/16.
Other Cabinet Members were invited to highlight the key points and issues from their portfolios, as set out in the Annex to the report.
RESOLVED: That the report be noted, including the following: 1. Services forecast the 2015/16 revenue budget to overspend by +£1.7m, as set out in Annex1, paragraph 1 of the submitted report. 2. Services forecast efficiencies and service reductions for 2015/16 at £67.4m, as set out in Annex1, paragraph 24 of the submitted report. 3. The total forecast capital expenditure, including long term investments is £196.2m, as set out in Annex1, paragraph 31 of the submitted report. 4. The quarter end positions for: balance sheet, earmarked reserves, debt and treasury management, as set out in Annex1, paragraphs 10 to 26 of the submitted report. That the following be approved: 5. A new proposal to charge third parties for the use of the council’s intellectual property which runs the on-line Careers ... view the full minutes text for item 151/15 |
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Refresh of 2015 - 20 Medium Term Financial Plan
Additional documents: Decision:
1. That £1.9m per year funding for the Child and Adolescent Mental Health Service pooled budget, as set out in paragraph 29 of the submitted report, be approved. 2. That the increased demand and complexity of pressures faced by the Council in the next five years be noted. 3. That the revised and updated revenue budget assumptions for the years 2016 to 2020 be noted. 4. That the revised capital programme for 2015-20 be approved, including: a. removal of three schemes totalling £7.0m, as detailed in paragraphs 42 to 44 of the submitted report. b. addition of up to a total of £1m per year to match funding for district and borough councils for improving secondary local shopping areas, as detailed in paragraph 45 of the submitted report. 5. That officers be required to develop business cases for capital investment in SEND and Looked After Children provision, as set out in paragraphs 47 to 48 of the submitted report. 6. That officers be required to develop further, for approval by Cabinet in November 2015, service transformational strategies necessary for the Council to meet its financial challenges, as set out in paragraph 54 of the submitted report. 7. That officers be required to prepare a draft Medium Term Financial Plan 2016 to 2021 for the Cabinet Meeting in November 2015 as set out in paragraph 55 of the submitted report. 8. That the revised financial strategy to meet the challenges of the next five years as set out in paragraphs 56 to 59, and Appendix 4 of the submitted report be approved.
Reasons for Decisions:
To ensure the Council has a plan to develop a balanced and sustainable budget.
[The decisions on this item can be called in by the Council Overview Board]
Minutes: The Leader introduced the report and explained that when the Council approved the Medium Term Financial Plan 2015-20 (MTFP 2015-20) in February 2015, it was in the context of several uncertainties such as: the General Election, services’ progress making savings, growth in demographic pressures, an early Budget by the new Government and the Spending Review scheduled for 2015.
He stated that it was prudent and right for Cabinet to reassess the council’s medium term financial plan at this point in time, when some of the uncertainties had been lifted. He said that while the Chancellor’s July 2015 Budget announced no reductions to the local government settlement for 2015/16, the funding for Public Health would be reduced by £200m nationally this year. He stated that the Spending Review was likely to increase pressure on public service funding, including local government in the years from 2016/17.
He drew Cabinet Members attention to the following points set out within the report: · the increased demand and complexity of pressures the Council faced over the next five years and the revised and updated budget assumptions for the years 2016 to 2020. · That officers needed to develop further service transformational strategies needed for the council to meet its financial challenges, for Cabinet’s approval in November as a draft MTFP. · That approval was sought for important recommendations, including two match funding items with local partners: o £1.9m revenue investment in a £3.8m pooled budget with the Surrey CCGs for targeted Child and Adolescent Mental Health Services, which would reduce and avoid cost pressures on both health and social care in future years; and o up to £1m additional capital investment each year to match funding by district and borough councils to improve secondary local shopping areas, which are important for improving residents’ experience and supporting small businesses which are the lifeblood of Surrey’s economy. · That appendix 4 set out a revised Financial Strategy for approval that had been developed in the context and format of the Corporate Strategy.
The Cabinet Member for Highways, Transport and Flooding expressed delight at the plans to work with District and Boroughs to undertake regeneration work and improve the street scene.
The Cabinet Member for Schools, Skills and Educational Achievement said that she was very pleased to endorse the investment in Child and Adolescent Mental Health Services and that it showed that the Council was taking its corporate parenting role seriously.
The Cabinet Member for Business Services and Resident Experience referred to the updated Financial Strategy and how simple and easy to understand that was.
RESOLVED:
1. That £1.9m per year funding for the Child and Adolescent Mental Health Service pooled budget, as set out in paragraph 29 of the submitted report, be approved. 2. That the increased demand and complexity of pressures faced by the Council in the next five years be noted. 3. That the revised and updated revenue budget assumptions for the years 2016 to 2020 be noted. 4. That the revised capital programme for 2015-20 be approved, including: ... view the full minutes text for item 152/15 |
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Leadership Risk Register
Additional documents: Decision: That the content of the Surrey County Council Leadership Risk Register, Annex 1 to the submitted report, be noted and the control actions put in place by the Statutory Responsibilities Network be endorsed.
Reasons for Decisions:
To enable the Cabinet to keep Surrey County Council’s strategic risks under review and to ensure that appropriate action is being taken to mitigate risks to a tolerable level in the most effective way.
[The decisions on this item can be called in by the Council Overview Board]
Minutes: The Cabinet Member for Business Services and Resident Experience explained that the Surrey County Council Leadership risk register was presented to Cabinet each quarter and this report summarised the risk governance arrangements and presented the Leadership risk register as at 30 June 2015. She also thanked the Cabinet Member for Environment and Planning for his input into the updated Risk Governance Framework.
The Cabinet Member for Environment and Planning informed Cabinet Members that he had attended a Strategic Risk Forum meeting and was reassured with the debate and challenge between officers and that he felt the risk management arrangements were robust.
The Leader of the Council thanked staff in the risk management team for their important work.
RESOLVED:
That the content of the Surrey County Council Leadership Risk Register, Annex 1 to the submitted report, be noted and the control actions put in place by the Statutory Responsibilities Network be endorsed.
Reasons for Decisions:
To enable the Cabinet to keep Surrey County Council’s strategic risks under review and to ensure that appropriate action is being taken to mitigate risks to a tolerable level in the most effective way. |
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St Joseph's Catholic Primary School, Redhill
Additional documents: Decision: That, subject to the agreement of the detailed financial information for the expansion set out in agenda item 15 in Part 2 of this agenda, the business case for the provision of an additional 1 Form of Entry (210 places) primary places at St Joseph’s Catholic Primary School in Redhill be approved.
Reasons for Decisions:
The proposal supports the Authority’s statutory obligation to provide sufficient school places, relative to demand.
[The decisions on this item can be called in by the Council Overview Board and / or the Education and Skills Board]
Minutes: The Cabinet Member for Schools, Skills and Educational Achievement introduced the report and business case by stating that this proposal was to deal with increasing demand for school places and that there was a shortfall this year and next. She said that this was a proposal to expand St Joseph’s Catholic Primary School to create much needed places in Redhill where there had been an increase in birth rates and increased migration and housing.
She informed Cabinet Members that the school had a good Ofsted rating and that it had conducted its own consultation as it was voluntary aided. She stated that the financial information was set out in Part 2 of the agenda under item 16.
RESOLVED:
That, subject to the agreement of the detailed financial information for the expansion set out in agenda item 15 in Part 2 of this agenda, the business case for the provision of an additional 1 Form of Entry (210 places) primary places at St Joseph’s Catholic Primary School in Redhill be approved.
Reasons for Decisions:
The proposal supports the Authority’s statutory obligation to provide sufficient school places, relative to demand. |
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Additional documents: Decision: 1. That a framework agreement with a start date of 1 October 2015 be awarded for three years to each supplier in the following lots:
· Lot 1 - Frozen and Grocery Produce – BFS Group Ltd trading as Bidfest 3663 · Lot 2 - Viennoiserie Products – Delice de France Ltd and BFS Group Ltd trading as Bidfest 3663 · Lot 3 - Pizza Supplies – South Coast Restaurants Ltd trading as Express Foodservice and BFS Group Ltd trading as Bidfest 3663.
2. In year three of the framework agreement, a decision be made to either extend the agreement in accordance with the single 12 month extension available or to terminate it.
3. Immediate call-off contracts for each lot under the framework agreement be placed with each of the suppliers named in (1) above, up to the annual sum set out in the part 2 report (item 17).
Reasons for Decisions:
A full tender process, in compliance with the requirements of Public Contracts Regulations 2006 and the Council’s Procurement Standing Orders has been completed, and the recommendations provide best value for money for the Council.
These suppliers will provide a good mix between local enterprises for nominated lines and national providers, all of which have demonstrated the ability to deliver the required produce and products through a competitive procurement and thorough evaluation process.
The framework agreement as awarded sets out the general terms and conditions under which specific purchases known as call-off contracts can be made on behalf of the Council during the term of the framework agreement.
[The decisions on this item can be called in by the Council Overview Board]
Minutes: The Cabinet Member for Business Services and Resident Experience drew Cabinet Members attention to the report that was seeking approval to award a framework agreement in three lots for the supply and distribution of Frozen and Grocery Produce and Viennoiserie and Pizza Products for use within Schools and Civic catering facilities. She explained that the framework was due to start on 1 October 2015 and highlighted that the financial information was available in the Part 2 report under item 17.
RESOLVED:
1. That a framework agreement with a start date of 1 October 2015 be awarded for three years to each supplier in the following lots:
· Lot 1 - Frozen and Grocery Produce – BFS Group Ltd trading as Bidfest 3663 · Lot 2 - Viennoiserie Products – Delice de France Ltd and BFS Group Ltd trading as Bidfest 3663 · Lot 3 - Pizza Supplies – South Coast Restaurants Ltd trading as Express Foodservice and BFS Group Ltd trading as Bidfest 3663.
2. In year three of the framework agreement, a decision be made to either extend the agreement in accordance with the single 12 month extension available or to terminate it.
3. Immediate call-off contracts for each lot under the framework agreement be placed with each of the suppliers named in (1) above, up to the annual sum set out in the part 2 report (item 17).
Reasons for Decisions:
A full tender process, in compliance with the requirements of Public Contracts Regulations 2006 and the Council’s Procurement Standing Orders has been completed, and the recommendations provide best value for money for the Council.
These suppliers will provide a good mix between local enterprises for nominated lines and national providers, all of which have demonstrated the ability to deliver the required produce and products through a competitive procurement and thorough evaluation process.
The framework agreement as awarded sets out the general terms and conditions under which specific purchases known as call-off contracts can be made on behalf of the Council during the term of the framework agreement. |
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Approval to award a contract for the provision of a stop smoking service
Additional documents: Decision: That the contract be awarded for the provision of the Stop Smoking Service as described in the Part 2 report (item 18) for a period of three years with an option to extend on one or more occasions for up to two years commencing from the 1 February 2016. In any event the contract shall be for no more than five years in total and any such extension be notified to the Service Provider at least 3 months prior to the contract end date.
Reasons for Decisions:
The recommended contract award will deliver an evidence based Stop Smoking Service that meets national guidance and will be responsive to the needs of key priority groups including deprived communities, pregnant women and young people. Priority groups have been identified in the Tobacco needs assessment as being particularly at risk of smoking related morbidity and mortality, or in the case of pregnant women, their smoking can cause harm to others.
An independent review commissioned by the Council found that the existing provision, which is delivered in-house, does not fullymeet the current evidence base, national guidance or the needs of priority groups. Following consultation, and an appraisal of the options with key stakeholders, a decision was taken to commission an external specialist stop smoking service.
A full tender process, in compliance with the requirements of EU Procurement Legislation and the Council’s Procurement Standing Orders has been completed, and the recommendation provides best value for money for the Council following a thorough evaluation process.
The service will be delivered in Surrey from local office bases and will provide apprenticeship opportunities to Surrey Young People whilst delivering efficiencies for Public Health Services.
[The decisions on this item can be called in by the Wellbeing and Health Scrutiny Board]
Minutes: The Cabinet Member for Wellbeing and Health informed Cabinet Members that smoking remained the biggest cause of mortality and morbidity in Surrey and had cost Local Authorities, local businesses and the NHS over £100 million in 2012.
She went on to say that preventative measures were key and that current data had shown that the success rate of people quitting had reduced. She said that the provision of high quality local Stop Smoking Services was a key priority for reducing health inequalities and improving the health of local populations.
She asked the Cabinet to approve a contract to North 51 for the provision of a Stop Smoking Service to commence on 1 February 2016 which would target priority groups including deprived communities, pregnant women and young people.
The Cabinet Member for Adult Social Care, Wellbeing and Independence queried whether the new contract would cover electronic cigarettes and was informed that this would not form part of the contract due to electronic smoking not currently being regulated.
The Cabinet Associate for Community Safety Services reflected how comprehensive the Equality Impact Assessment was.
The Cabinet Member for Schools, Skills and Educational Achievement informed Members that she welcomed this report and would want to see it linked to a comprehensive campaign in schools with a focus to stop children smoking.
The Leader concluded the discussion by requesting that the contract was reviewed a year in by the Health and Wellbeing Board to measure its success.
RESOLVED:
That the contract be awarded for the provision of the Stop Smoking Service as described in the Part 2 report (item 18) for a period of three years with an option to extend on one or more occasions for up to two years commencing from the 1 February 2016. In any event the contract shall be for no more than five years in total and any such extension be notified to the Service Provider at least 3 months prior to the contract end date.
Reasons for Decisions:
The recommended contract award will deliver an evidence based Stop Smoking Service that meets national guidance and will be responsive to the needs of key priority groups including deprived communities, pregnant women and young people. Priority groups have been identified in the Tobacco needs assessment as being particularly at risk of smoking related morbidity and mortality, or in the case of pregnant women, their smoking can cause harm to others.
An independent review commissioned by the Council found that the existing provision, which is delivered in-house, does not fullymeet the current evidence base, national guidance or the needs of priority groups. Following consultation, and an appraisal of the options with key stakeholders, a decision was taken to commission an external specialist stop smoking service.
A full tender process, in compliance with the requirements of EU Procurement Legislation and the Council’s Procurement Standing Orders has been completed, and the recommendation provides best value for money for the Council following a thorough evaluation process.
The service will be delivered in Surrey ... view the full minutes text for item 156/15 |
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Annual Report of the Shareholder Board
Additional documents: Decision: 1. That the first Annual Report of the Shareholder Board, Annex A to the submitted report, be endorsed and that the report be presented to Council at its meeting in October.
2. That the Council’s strategic approach to innovation and evaluating new models of delivery, ensuring that this innovation is supported by best practice governance arrangements, be continued to be supported.
Reasons for Decisions:
To inform the Council about the activities of the Shareholder Board. Continued innovation will enable the Council to continue to respond to the challenges it faces and will contribute to enhancing its financial resilience in the longer term. The Shareholder Board has been established in accordance with best practice governance to ensure effective oversight and alignment with the strategic objectives and values of the Council.
[The decisions on this item can be called in by the Council Overview Board]
Minutes: The Leader of the Council introduced the annual report of the Shareholder Board and explained it was the first report to be presented to Cabinet. He stated that the Council had established a Shareholder Board, which would report to Council annually and that this report will be presented at the County Council meeting in October.
RESOLVED:
1. That the first Annual Report of the Shareholder Board, Annex A to the submitted report, be endorsed and that the report be presented to Council at its meeting in October.
2. That the Council’s strategic approach to innovation and evaluating new models of delivery, ensuring that this innovation is supported by best practice governance arrangements, be continued to be supported.
Reasons for Decisions:
To inform the Council about the activities of the Shareholder Board. Continued innovation will enable the Council to continue to respond to the challenges it faces and will contribute to enhancing its financial resilience in the longer term. The Shareholder Board has been established in accordance with best practice governance to ensure effective oversight and alignment with the strategic objectives and values of the Council.
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JOINT STRATEGIC REVIEW OF SHORT BREAKS FOR CHILDREN AND YOUNG PEOPLE WITH DISABILITIES
Additional documents: Decision: Following the negotiations with Surrey and Borders Partnership NHS Foundation Trust (SABP), the earlier consultation be reopened / concluded with the options that Surrey County Council: · negotiates an acceptable block contract with SABP for overnight short breaks or; · funds alternative services, which may result in Beeches being closed.
Reasons for Decisions:
Overnight short breaks are a positive experience for children and young people with disabilities to spend time away from their parents, relax and have fun with their peers. They are also a lifeline for many families giving parents a break from the day and night care for their child. They give siblings an opportunity to spend some quality family time with their parents. SCC is committed to ensuring that this type of support continues to be available.
Surrey and Borders Partnership NHS Foundation Trust continue to own and run Beeches and have confirmed again that they will not lease the building to the Council or a Private or a Voluntary organisation. Their block contract with Guildford & Waverley CCG (G&WCCG) ends on 4 November 2015.
Completing the consultation is recommended so that there is clarity that the choice is a council block contract with SABP or that Beeches closes.
[The decisions on this item can be called in by the Social Care Services Board]
Minutes: The Leader of the Council introduced the item by stating that he was aware that there was a lot of interest in this item and that he wanted to clarify what the Cabinet would be taking a decision on at the meeting. He stated that the Joint Strategic review of Short Breaks was a partnership between Surrey County Council and Guildford and Waverley Clinical Commissioning Group (CCG), on behalf of all six Surrey Clinical Commissioning Groups. He went on to say that Cabinet had considered the review, first in February and then again in September last year and that a consultation had taken place in early 2014 which had been reported to Cabinet at the September meeting. The Leader confirmed that the report was asking Cabinet to consider re-opening the consultation, because officers had not been able to secure the purchasing arrangements contemplated in 2014. He stated that Cabinet was not being asked to take a decision about the future of overnight short breaks in the east of the county, or indeed the future of the Beeches at that meeting. He explained that once the consultation was completed that the results would be reported to Cabinet by officers and that the consultation findings would be part of a wider report, covering all the things that would need to be taken into account to make a final decision.
The Cabinet Member for Schools, Skills and Educational Achievement confirmed that she had received a number of comments about the report and she wanted to provide some additional background for those who have not been closely involved with the matter.
She stated that the previous consultation recommended spot purchasing overnight short breaks at Beeches, but despite the Council’s best efforts this had not been possible to agree at a reasonable price. She said that following this, although consultation had already taken place, parents should be given an opportunity to comment further following the failure of the negotiations.
She said that she recognised that provision of overnight short breaks for children with disabilities was a lifeline for families so Cabinet needs to be assured there was sufficient provision to meet assessed needs in East Surrey. She explained that the Council proposed to consult from 3 August until 2 October and engage with families throughout the consultation period as well as arrange meetings at local schools during the second week in September.
She concluded by stating that officers would also meet with the families of current users of Beeches and prospective users at the beginning of School term in September so that in October the Cabinet had sufficient information to understand the impact on families of the proposed changes to the service before they reached a final decision.She then drew Cabinet Members attention to the amended recommendations that had been tabled at the meeting.
The Cabinet Member for Adult Social Care, Wellbeing and Independence said that he thought that undertaking further consultation was a very good idea and this was endorsed by the Cabinet ... view the full minutes text for item 158/15 |
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LEADER / DEPUTY LEADER / CABINET MEMBER DECISIONS TAKEN SINCE THE LAST CABINET MEETING
Additional documents: Decision: That the decisions taken by Cabinet Members since the last meeting, as set out in Annex 1, of the submitted report, be noted.
Reasons for Decisions:
To inform the Cabinet of decisions taken by cabinet Members under delegated authority. Minutes: RESOLVED:
That the decisions taken by Cabinet Members since the last meeting, as set out in Annex 1, of the submitted report, be noted.
Reasons for Decisions:
To inform the Cabinet of decisions taken by cabinet Members under delegated authority. |
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EXCLUSION OF THE PUBLIC
Additional documents: Decision: RESOLVED that under Section 100(A) of the Local Government Act 1972, the public be excluded from the meeting during consideration of the following items of business on the grounds that they involve the likely disclosure of exempt information under paragraph 3 of Part 1 of Schedule 12A of the Act.
PART TWO – IN PRIVATE
THE FOLLOWING ITEMS OF BUSINESS WERE CONSIDERED IN PRIVATE BY THE CABINET. SET OUT BELOW IS A PUBLIC SUMMARY OF THE DECISIONS TAKEN.
Minutes: RESOLVED that under Section 100(A) of the Local Government Act 1972, the public be excluded from the meeting during consideration of the following items of business on the grounds that they involve the likely disclosure of exempt information under paragraph 3 of Part 1 of Schedule 12A of the Act.
PART TWO – IN PRIVATE
THE FOLLOWING ITEMS OF BUSINESS WERE CONSIDERED IN PRIVATE BY THE CABINET. SET OUT BELOW IS A PUBLIC SUMMARY OF THE DECISIONS TAKEN.
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St Joseph's Catholic Primary School, Redhill
Decision: 1. That the business case for the project to expand St Joseph’s Catholic Primary School by 210 places, at a total estimated cost, as set out in the submitted report, be approved. 2. That the arrangements by which a variation of up to 10% of the total value may be agreed by the Strategic Director for Business Services, in consultation with the Cabinet Member for Schools, Skills and Educational Achievement, the Cabinet Member for Business Services and Resident Experience and the Leader of the Council.
Reasons for Decisions:
The proposal delivers and supports the Authority’s statutory obligation to provide sufficient school places to meet the needs of the population in the Redhill area.
[The decisions on this item can be called in by the Council Overview Board and / or the Education and Skills Board]
Minutes: This Part 2 report contains information the financial and value for money information relating to item 9.
RESOLVED:
1. That the business case for the project to expand St Joseph’s Catholic Primary School by 210 places, at a total estimated cost, as set out in the submitted report, be approved.
2. That the arrangements by which a variation of up to 10% of the total value may be agreed by the Strategic Director for Business Services, in consultation with the Cabinet Member for Schools, Skills and Educational Achievement, the Cabinet Member for Business Services and Resident Experience and the Leader of the Council.
Reasons for Decisions:
The proposal delivers and supports the Authority’s statutory obligation to provide sufficient school places to meet the needs of the population in the Redhill area. |
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AWARD OF FRAMEWORK AGREEMENT FOR THE SUPPLY AND DISTRIBUTION OF FROZEN AND GROCERY PRODUCE AND VIENNOISERIE AND PIZZA PRODUCTS Decision: 1. That a framework agreement with a start date of 1 October 2015 be awarded for three years to each supplier in the following lots:
· Lot 1 - Frozen and Grocery Produce – BFS Group Ltd trading as Bidfest 3663 · Lot 2 - Viennoiserie Products – Delice de France Ltd and BFS Group Ltd trading as Bidfest 3663 · Lot 3 - Pizza Supplies – South Coast Restaurants Ltd trading as Express Foodservice and BFS Group Ltd trading as Bidfest 3663.
2. In year three of the framework agreement a decision be made to either extend the agreement in accordance with the single 12 month extension available or to terminate it.
3. Immediate call-off contracts for each lot under the framework agreement be placed with each of the suppliers named in (1) above for the Council to the total value for the three lots for four years, which includes the option to extend for a further period of one year in accordance with the framework agreement.
Reasons for Decisions:
The existing agreement will expire on 30 September 2015. A full tendering process, in compliance with the requirements of Public Contracts Regulations 2006 and the Council’s Procurement Standing Orders has been completed, and the recommendations provide best value for money for the Council following a thorough evaluation process.
[The decisions on this item can be called in by the Council Overview Board]
Minutes: This part 2 report contained the financial and value for money information relating to item 10.
RESOLVED:
1. That a framework agreement with a start date of 1 October 2015 be awarded for three years to each supplier in the following lots:
· Lot 1 - Frozen and Grocery Produce – BFS Group Ltd trading as Bidfest 3663 · Lot 2 - Viennoiserie Products – Delice de France Ltd and BFS Group Ltd trading as Bidfest 3663 · Lot 3 - Pizza Supplies – South Coast Restaurants Ltd trading as Express Foodservice and BFS Group Ltd trading as Bidfest 3663.
2. In year three of the framework agreement a decision be made to either extend the agreement in accordance with the single 12 month extension available or to terminate it.
3. Immediate call-off contracts for each lot under the framework agreement be placed with each of the suppliers named in (1) above for the Council to the total value for the three lots for four years, which includes the option to extend for a further period of one year in accordance with the framework agreement.
Reasons for Decisions:
The existing agreement will expire on 30 September 2015. A full tendering process, in compliance with the requirements of Public Contracts Regulations 2006 and the Council’s Procurement Standing Orders has been completed, and the recommendations provide best value for money for the Council following a thorough evaluation process. |
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Approval to award a contract for the provision of a stop smoking service
Decision: That a contract be awarded to North 51, at a value, as set out in the submitted report, for the provision of a Stop Smoking Service to commence on 1 February 2016 targeting priority groups including deprived communities, pregnant women and young people. The price is fixed for the duration of the contract term of three years.
Reasons for Decisions:
A full tender process, in compliance with the requirement of EU Procurement Legislation and Procurement Standing Orders has been completed, and the recommendations provide best value for money for the Council following a thorough evaluation process.
[The decisions on this item can be called in by the Wellbeing and Health Scrutiny Board]
Minutes: This part 2 report contained the financial and value for money information relating to item 11.
RESOLVED:
That a contract be awarded to North 51, at a value, as set out in the submitted report, for the provision of a Stop Smoking Service to commence on 1 February 2016 targeting priority groups including deprived communities, pregnant women and young people. The price is fixed for the duration of the contract term of three years.
Reasons for Decisions:
A full tender process, in compliance with the requirement of EU Procurement Legislation and Procurement Standing Orders has been completed, and the recommendations provide best value for money for the Council following a thorough evaluation process.
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Property Transactions - Town Centre Regeneration update
Decision: 1. That the County Council participates in the regeneration scheme by the contractual mechanisms and financial considerations outlined in the updated report. 2. That the Strategic Director of Business Services is authorised to agree the appropriate contractual and financial arrangements, following the completion of all necessary due diligence, in consultation with the Leader, Director of Finance, Director of Legal & Democratic Services and the Chief Property Officer. Reasons for Decisions Participation in the scheme is in accordance with the council’s Investment Strategy; to invest in schemes that have the potential to support economic growth in the county. The council’s participation in this regeneration scheme will ensure that the proposed development proceeds and delivers a significant enhancement to the economic outcomes of the area.
[The decisions on this item can be called in by the Council Overview Board]
Minutes: A non-pecuniary interest was declared by Ms Le Gal for this item.
The Investment Strategy agreed by Cabinet in July 2013 was developed in response to the requirement for the Council to maintain its financial resilience in the longer term. In facilitation of the strategy, Cabinet approved the business case for this regeneration project in May 2015 and following amendments to the original proposal the Leader of the Council highlighted the key points of the updated proposal and commended the recommendations to Cabinet.
RESOLVED:
1. That the County Council participates in the regeneration scheme by the contractual mechanisms and financial considerations outlined in the updated report. 2. That the Strategic Director of Business Services is authorised to agree the appropriate contractual and financial arrangements, following the completion of all necessary due diligence, in consultation with the Leader, Director of Finance, Director of Legal & Democratic Services and the Chief Property Officer. Reasons for Decisions Participation in the scheme is in accordance with the council’s Investment Strategy; to invest in schemes that have the potential to support economic growth in the county. The council’s participation in this regeneration scheme will ensure that the proposed development proceeds and delivers a significant enhancement to the economic outcomes of the area.
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Property Transactions - ACQUISITION OF PREMISES IN ALFOLD, CRANLEIGH Decision: 1. That the acquisition of the freehold interest of Lindon Farm, Rosemary Lane, Alfold, Cranleigh, for potential future service needs, be approved.
2. That the freehold interest of the property be purchased for a maximum acquisition cost not exceeding the sum set out in the submitted report, including ancillary costs of purchase (stamp duty legal and surveyors costs).
Reasons for Decisions: A time-limited opportunity has arisen for Surrey County Council (SCC) to purchase the freehold interest in Lindon Farm in Alfold, near Cranleigh. The purchase provides a site for a comprehensive refurbishment and development opportunity, providing an expected ten bed autism supported living service with in-house live in provision for care workers.
The creation of this service would address an urgent need for a provision within Surrey for individuals with complex autism who need accommodation with significant outdoor space. The acquisition of the site therefore aligns with the Council’s strategy to support individuals with disabilities by maximising their independence and enabling them to be part of the local community.
The building is being disposed of by a private individual in three separate lots, comprising the main farm house with gardens and two piggeries. The vendor has secured a planning consent for residential use for all three plots. The Purchaser report prepared, and attached as Annex 2 to the submitted report, concludes that there are no reasons why the site would not be suitable for a supported living service.
[The decisions on this item can be called in by the Council Overview Board]
Minutes: The Cabinet Member for Business Services and Resident Experience asked the Cabinet to authorise the acquisition of the freehold interest of premises in Alfold, Cranleigh, for potential future service delivery improvements.
RESOLVED: 1. That the acquisition of the freehold interest of Lindon Farm, Rosemary Lane, Alfold, Cranleigh, for potential future service needs, be approved.
2. That the freehold interest of the property be purchased for a maximum acquisition cost not exceeding the sum set out in the submitted report, including ancillary costs of purchase (stamp duty legal and surveyors costs).
Reasons for Decisions: A time-limited opportunity has arisen for Surrey County Council (SCC) to purchase the freehold interest in Lindon Farm in Alfold, near Cranleigh. The purchase provides a site for a comprehensive refurbishment and development opportunity, providing an expected ten bed autism supported living service with in-house live in provision for care workers.
The creation of this service would address an urgent need for a provision within Surrey for individuals with complex autism who need accommodation with significant outdoor space. The acquisition of the site therefore aligns with the Council’s strategy to support individuals with disabilities by maximising their independence and enabling them to be part of the local community.
The building is being disposed of by a private individual in three separate lots, comprising the main farm house with gardens and two piggeries. The vendor has secured a planning consent for residential use for all three plots. The Purchaser report prepared, and attached as Annex 2 to the submitted report, concludes that there are no reasons why the site would not be suitable for a supported living service. |
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PUBLICITY FOR PART 2 ITEMS
Additional documents: Minutes: It was agreed that the non-exempt information relating to items 19 and 20 that were considered in Part 2 of the meeting would be made available to the press and public, at the appropriate time.
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