Agenda and minutes
PDF 82 KBVenue: Ashcombe Suite, County Hall, Kingston upon Thames, Surrey KT1 2DN
Contact: Cheryl Hardman Email: cherylh@surreycc.gov.uk
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APOLOGIES FOR ABSENCE AND SUBSTITUTIONS
To receive any apologies for absence and notices of substitutions under Standing Order 40. Additional documents: Minutes: Apologies for absence had been received from Christian Mahne. |
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MINUTES OF THE LAST MEETING
To confirm the minutes of the meeting held on 18 November 2014. Additional documents: Minutes: The Chairman informed the committee that some comments on the Minutes had been received from a member of the public. These were mainly regarding a difference of opinion with the views expressed at the meeting. However, there was one point which had highlighted a difference between the minutes and the decision notice. Officers had been asked to look into this further and respond to the member of the public.
The minutes were approved as an accurate record of the meeting subject to further clarification on the discrepancy between the minutes and the decision notice. |
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PETITIONS
To receive any petitions from members of the public in accordance with Standing Order 65 (please see note 7 below). Additional documents: Minutes: There were none. |
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PUBLIC QUESTION TIME
To answer any questions received from local government electors within Surrey in accordance with Standing Order 66 (please see note 8 below). Additional documents: Minutes: There were none. |
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MEMBERS' QUESTION TIME
To answer any questions received from Members of the Council in accordance with Standing Order 47. Additional documents: Minutes: There were none. |
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DECLARATIONS OF INTERESTS
To receive any declarations of disclosable pecuniary interests from Members in respect of any item to be considered at the meeting.
Notes: · In line with the Relevant Authorities (Disclosable Pecuniary Interests) Regulations 2012, declarations may relate to the interest of the member, or the member’s spouse or civil partner, or a person with whom the member is living as husband or wife, or a person with whom the member is living as if they were civil partners and the member is aware they have the interest. · Members need only disclose interests not currently listed on the Register of Disclosable Pecuniary Interests. · Members must notify the Monitoring Officer of any interests disclosed at the meeting so they may be added to the Register. · Members are reminded that they must not participate in any item where they have a disclosable pecuniary interest. Additional documents: Minutes: There were none. |
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MINERALS AND WASTE APPLICATION SP/13/00141/SCC: Homers Farm, London Road (A30), Staines
This is an application for the proposed extraction of sand and gravel from land at Homers Farm together with associated wheelwash, site office, cabin for generator and car parking, the provision of a new access from Short Lane, restoration involving the importation of inert restoration materials to agriculture, on a site of 10.5 hectares.
The recommendation is that, subject to the prior completion of a Section 106 Unilateral Agreement with the applicant and landowners to secure a routing agreement for HGV vehicles accessing and egressing Homers Farm, to PERMIT, subject to conditions.
Additional documents: Minutes: An update sheet was tabled and is attached as Annex 1 to the Minutes.
Declarations of interest: None.
Officers: Alan Stones, Planning Development Control Team Manager Nancy el-Shatoury, Principal Lawyer Caroline Smith, Transport Development Planning Team Manager
The local Member had not registered to speak but had sent a written submission which is attached as Annex 2.
Key points raised during the discussion:
· A member of the committee suggested that items 7, 8 & 9 be considered together due to their links. The Chairman informed the committee that item 7 would be taken first but that items 8 & 9 would be introduced and debated as one item although the decisions would have to be taken separately. · The Planning Development Control Team Manager introduced the report and highlighted an error in the recommendation which should read ‘Unilateral Undertaking by’ not Unilateral Agreement with’. The Chairman informed observers that the committee had undertaken two site visits to Homers Farm during 2013 and 2014. · Members suggested that clearer signs were needed when traffic accessing a junction was likely to increase. The Transport Development Planning Team Manager had no objection to warning signs although they would need to comply with legislation. · Members expressed confusion about increases to traffic onto the A30 as the increases were not significant given the background traffic and the levels of traffic on lesser roads. The A30 was a suitable road for HGV traffic. · A Member pointed out that lorries were unlikely to attempt a U-turn on the A30. The Transport Development Planning Team Manager clarified that a unilateral undertaking would ensure that lorries do not use the central reservation. · Concern was expressed about whether the restoration plan would be enforced. The Planning Development Control Team Manager assured Members that conditions including restoration requirements are held with the land regardless of who owns it. Restoration would be progressive alongside work taking place on the site. This was normal for mineral working. It was requested that progressive restoration be monitored through the enforcement team. · A Member queried whether restoration would be to grade 1 agricultural land. The Planning Development Control Team Manager explained that restoration was covered by a detailed scheme of restoration which includes after-care. This is addressed through conditions 28 and 29. The scheme will need to ensure that the site is restored to its original quality. If the original quality is not achieved, this will be a matter for enforcement. The top soil removed would be used on site for the bunds until used for restoration. · It was queried why condition 6 does not mention Saturdays under the formation and removal of bunds but does under the more general hours of operation. The Planning Development Control Team Manager confirmed that more restrictive hours were being proposed for the formation and removal of bunds. · It was suggested that a condition be included for restoration of the road given the heavy increase in HGV traffic that a planning permission would entail. The Transport Development Planning Team Manager reminded the ... view the full minutes text for item 134/14 |
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This application is for the importation of 'as raised' sand and gravel from Homers Farm on to land at Hengrove Farm and processing involving continued use of the existing processing plant and associated mineral infrastructure until 30 November 2018.
The recommendation is PERMIT, subject to conditions.
Additional documents: Minutes: An update sheet was tabled and is attached as Annex 3 to the Minutes.
Declarations of interest: None.
Officers: Alan Stones, Planning Development Control Team Manager Nancy el-Shatoury, Principal Lawyer Caroline Smith, Transport Development Planning Team Manager
The local Member had not registered to speak.
Key points raised during the discussion:
· The Chairman informed the committee that items 8 and 9 would be introduced jointly and had a shared update sheet. The decisions would be taken separately. The Chairman also informed observers that the committee had attended a site visit to Hengrove Farm. · The Planning Development Control Team Manager introduced items 8 and 9. He confirmed that as the site had been originally farmland, it would be restored to farmland. A recreation ground would also be reinstated. · A Member queried the hours of operation starting at 7am Monday to Saturday rather than 7.30am Monday to Friday and 8.30am Saturday as at Homers Farm. The Planning Development Control Team Manager explained that the difference was due to the location and circumstances of this application. It is recommending carrying forward the hours that applied originally for this site. The noise background is high in this area and there are measures of noise control in place. Local properties were not adversely affected. · In response to queries, officers highlighted the information in paragraph 98 on the cumulative impact assessment of the potential traffic impact of all HGVs. · Members highlighted a need to look at signage about the increased movement of traffic in the area as a result of these applications.
Actions/Further information to be provided: None.
RESOLVED: That the application SP13/00956/SCC be permitted, subject to conditions, for the reasons set out in the report.
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This application is for the continued extraction of sand and gravel, refilling with inert waste and progressive restoration to agriculture without compliance with Condition 4 of planning permission ref SP12/01416 dated 18 December 2012 (as amended by planning permission ref SP/14/00570/SCC dated 2 July 2014) to allow extraction of mineral to cease by 30 September 2019 and restoration completed by 31 December 2020.
The recommendation is to PERMIT subject to conditions.
Additional documents: Minutes: Declarations of interest: None.
Officers: Alan Stones, Planning Development Control Team Manager Nancy el-Shatoury, Principal Lawyer Caroline Smith, Transport Development Planning Team Manager
The local Member had not registered to speak.
Key points raised during the discussion:
· Debate was undertaken jointly with item 8. See Minute 135/14.
Actions/Further information to be provided: None.
RESOLVED: That the application SP13/00958/SCC be permitted, subject to conditions, for the reasons set out in the report.
The meeting adjourned at 11.35am for a short break and reconvened at 11.45am.
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An application for the erection of single storey classroom and hall extensions, canopy and external walkways, playground and car park extensions and alterations to access road.
The recommendation is to PERMIT subject to conditions.
Additional documents: Minutes: An update sheet was tabled and is attached as Annex 4 to the Minutes.
Declarations of interest: None.
Officers: Chris Northwood, Planning Regulation 3 Team Leader Alan Stones, Planning Development Control Team Manager Nancy el-Shatoury, Principal Lawyer Caroline Smith, Transport Development Planning Team Manager
Speakers:
John Orrick, the local Member, had registered to speak. The following points were made:
· He was generally in support of the expansion of St Francis RC Primary School. · Concerns had been expressed to him on the loss of trees and the use of a private access road. A petition for the council to adopt the road would be considered at local committee later in the week. · He asked that a condition be considered that work not begin until parking problems have been resolved.
Key points raised during the discussion:
· The Planning Regulation 3 Team Leader introduced the report. · A Member highlighted the lack of powers for the council to enforce School Travel Plans. It was suggested that the local committee be asked to monitor the plan. Another member of the committee agreed to discuss the issue with the chairman of the relevant local committee. · The Chairman suggested that an informative be agreed that St Francis school be encouraged to discuss local transport issues with other local schools and the local committee. This was agreed. · A Member noted the suggestion that the arbicultural impact of the application was moderate but highlighted the lack of proposal for new planting. He suggested that there was harm proposed to the local environment and the proposed mitigating actions were not sufficient. He suggested that a condition be included to replace trees. The Planning Regulation 3 Team Leader explained that condition 11 gives the council discretion on how much tree planting is acceptable. The Chairman suggested that condition 11 be amended to state that replacement should be one for one. · A Member suggested that the proportion travelling to school by car was very high at 84% of pupils but that the school transport plan did not seek to reduce this figure. Instead actions were to widen roads and increase parking provision. He suggested that securing bus provision would be a better objective than spending money on roads. Members discussed the local geography of the area and the wide catchement for the schools and there was a general acceptance that pupils would travel by car. · The Chairman stressed his concerns about tree loss but accepted the balance that was needed between limiting traffic impacts and limiting impact on trees. · A query was made about the small predicted increase in staff. It was suggested that either there would be a poor staff to pupil ratio or the increase had not been properly calculated. Officers explained that teachers currently teach in smaller classes and so an increase in pupil numbers would not necessarily lead to a similar increase in staff numbers. · It was clarified that the junction was being improved to allow both left and right turn. This meant that sight lines ... view the full minutes text for item 137/14 |
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An application for the construction of new 2 storey teaching block comprising 8 classrooms and extension to existing school hall following removal of two existing modular buildings; extension of playground onto existing parking area and provision of new car park.
The recommendation is to PERMIT subject to conditions.
THIS APPLICATION HAS BEEN DEFERRED Additional documents: Minutes: This item was deferred to a future meeting. |
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CONSULTATION ON THE REVISED STATEMENT OF COMMUNITY INVOLVEMENT
To inform the Committee that the Statement of Community Involvement (SCI) is being revised and that a public consultation on a draft SCI is taking place running from 27 October to 2 February 2015. The SCI is relevant to the work of this Committee since it deals with how the community will be engaged during the consideration of planning applications. The revised SCI will be considered for adoption by Cabinet and Council in February and March 2015.
Additional documents: Minutes: Declarations of interest: None.
Officers: Paul Sanderson, Mineral & Waste Policy Team Manager Alan Stones, Planning Development Control Team Manager Nancy el-Shatoury, Principal Lawyer Caroline Smith, Transport Development Planning Team Manager
Key points raised during the discussion:
1. The Mineral & Waste Policy Team Manager introduced the report. 2. It was clarified that contact with members of the public would be primarily by letter. Electronic communications would be used mainly for contact with applicants, agents, etc. 3. Members queried what would happen if emails to consultees were junked by their email systems or if the contact was on leave. Officers explained that they have an ongoing relationship with statutory consultees. If they do not make a comment, efforts will be made to follow this up. 4. It was suggested that an executive summary be produced so that people will understand what information this document contains. 5. The wording of the Statement will need to take appropriate account of progress on the introduction of the new planning application IT system.
Actions/Further information to be provided: None.
RESOLVED: That the draft revised SCI be NOTED and that an executive summary be produced.
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ENFORCEMENT AND MONITORING UPDATE REPORT
This report covers the period from 1st July 2014 to 30th November 2014.
Additional documents: Minutes: Declarations of interest: None.
Officers: Ian Gray, Planning Enforcement Team Manager Alan Stones, Planning Development Control Team Manager Nancy el-Shatoury, Principal Lawyer Caroline Smith, Transport Development Planning Team Manager
Key points raised during the discussion:
· The Planning Enforcement Team Manager introduced the report. · Members highlighted the disappointment felt by parishes and local businesses with regard to the solution for Land at New Pond Farm. The Planning Enforcement Team Manager confirmed that the Environment Agency had been involved with the site for a number of years. A case for prosecution is being developed. The Principal Lawyer expressed the frustration felt by both planners and lawyers over the situation and outlined the current position. · On Ridgeways Farm, a Member suggested talking to a different contact at Reigate & Banstead Borough Council and asked that the Planning Enforcement Team Manager email her on this.
Actions/Further information to be provided: The Planning Enforcement Team Manager to write to the Environment Agency asking it to take action on the New Pond Farm situation.
RESOLVED: That the report be NOTED.
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DATE OF NEXT MEETING
The next meeting of the Planning & Regulatory Committee will be on 7 January 2015. Additional documents: Minutes: The date of the next meeting was noted. |